Procurement Agent Lead - CCPA Program Administrator #2309-236800-02

The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

• Primary responsibility for leading and supervising all activities related to the CCPA.
• Ensure compliance with the city’s Charlotte Business INClusion program in all CCPA activities as required.
• Assists with Requests for Council Action (RCA) agenda process; serves as procurement subject matter expert at RCA review meetings for CCPA procurements conducted.
• Performs review and approval functions within enterprise-wide resource management systems.
• Develop processes, procedures, and templates to maximize efficiency, promote standardization and consistency in the activities of the procurement team and ensure segregation of duties.
• Assists with policy and compliance implementation and monitoring, as well as process and procedures assessment, development, and optimization to ensure successful procurement outcomes.
• Provides consultation to procurement staff and Departmental operating partners to support effective strategies in the acquisition of goods, commodities, equipment, technology and services.
• Deals with escalated issues related to procurement protests/appeals.
• Develops and implements effective controls that meet established City Procurement standards with a high degree of rigor.
• Develops and implements compliance and monitoring plans as part of City Procurement’s Strategic Optimization Program along with development of performance measures for procurement related functions.
• Develops and implements effective change management strategies.
• Performs effective strategic forecasting designed to assist with planning and prioritization of procurement related requests for service; and
• Oversees the daily procurement functions associated with competitive bidding activities, which includes, but is not limited to, supervision of prioritizing and scheduling of solicitations, working with operating and financial staff responsible for spend data to determine need and potential economies of scale, review of specifications and scopes to determine effectiveness for competitive solicitation, development of contracts in collaboration with Legal, aggregation of bids where possible on a department wide basis, review of and implementation of opportunities to utilize citywide contracts and cooperative agreements that meet needs with full local, state, and federal compliance.
• Ensures legal and ethical observance of all state statutes and guidelines along with best business practices on all formal and informal procurement processes.
• Provides daily and strategic consultation and guidance in order to facilitate procurement and contracting decisions on a senior level.
• Assists the Chief/Deputy Chief Procurement Officers in providing leadership and guidance, strategic planning, division initiatives, as well as budget development, revenue projections and reporting.
• Conducts performance reviews of assigned staff, administers performance and growth plans, and coordinates training plans designed to improve leadership, business, and technical skills.
• Works annually with all supported Departments to effectively plan and prioritize needed procurements.
• Ensures that required procurements are completed timely and at a fair and reasonable cost to the organization, while working to mitigate and minimize obstacles that negatively impact schedules, cost, audits, and outcomes.
• Cooperates with city, state and federal audit and oversight agencies on procurement audits and ensures findings are resolved in a timely manner.
• Acts in a lead capacity to provide procurement training as needed on policy, process, systems, and specialized and/or unique training as may be requested from time-to-time by city departments.
• Develops and implements customer-focused approaches to procurement and contracting activity that decrease process cycle time, transaction costs, and minimize customer complaints.
• Assists with employment selection and development processes to support the City’s goals for recruitment and retention of qualified and motivated employees.  Implements processes for employee development that includes training and educational components.
• Works collaboratively with the City Attorney’s Office, the City Clerk’s Office, Internal Audit, Risk Management, and Finance to ensure that all procurement activities are performed in an appropriate, legal, and accurate manner with risk properly mitigated and funding issues minimized.
• Represents, communicates, and collaborates effectively across all levels of city government to accomplish procurement initiatives and objectives.
• Performs other related job duties as assigned.
• Performs senior level purchasing and contracting activities associated with establishing cooperative contracts at the local, national and regional level for commodities, goods, services, technology and equipment needs.
• Provides daily and strategic consultation to facilitate procurement and contracting strategies and decisions and lead procurement project planning processes and procedures.
• Performs in-depth research, fact finding, informal requests for information and other due diligence as may be required to support project requirements and contracting strategies.
• Manges the CCPA website.
• Coordinates monthly and quarterly reporting with CCPA vendors including all required communications and invoicing to ensure accurate and timely revenue collection and reporting.

• Requires in-depth knowledge and hands-on experience with the solicitation and procurement of goods, commodities, equipment, technology, and services, including contract drafting, negotiation, execution, and management.
• Excellent analytical skills with ability to problem solve.
• Ability to clearly communicate thoughts and ideas orally and in writing.
• Ability to manage numerous projects simultaneously.
• Working knowledge of local, state, federal, cooperative procurement exemption and contracting methodologies.
• Ability to function with minimal supervision across multiple procurement disciplines.
• High proficiency required in Microsoft Office Suite products.
• Strong customer service and interpersonal skills with ability to collaborate, establish, and maintain effective working relationships.
• Attention to detail and accuracy of work.

• Bachelor’s degree five to seven years of related work experience in purchasing a variety of products, services, equipment, materials and supplies
• Candidates with previous purchasing experience with a government entity and/or cooperative purchasing experience or program management are highly desired
• Professional certification(s) (i.e. C.C.M., CLGPO, C.P.M, CPPO, and CPPB) is strongly desired

• $75,061 - $93,826 Commensurate with Experience

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Please note that all job offers are contingent upon an applicant successfully passing a new hire background check and drug screening. If an applicant does not pass the background screening, the offer will be rescinded. 

The City of Charlotte is an Equal Opportunity Employer.

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Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

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The City of Charlotte is a drug and alcohol-free workplace.