The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the city in a rapidly evolving and complex environment. The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money. General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.
City Procurement, a Division of the General Services Department, is responsible for centralized governance and oversight of the City of Charlotte's procurement and contracting activities. The Division is comprised of four procurement teams, each responsible for a specific area of focus as an internal support organization to all city departments in the acquisition of Construction/ AES/ Facilities, Commodities, Services & Technology, and Transit Procurement Management. In addition, City Procurement manages the Asset Recovery and Disposal (ARD) Program, Corporate Procurement-Card Program, Corporate Compliance Program, Vendor Administration, the Charlotte Cooperative Purchasing Alliance (CCPA), and the Strategic Optimization Program (SOP).
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
City Procurement is seeking a Contracts Admin Coordinator. This is a corporate procurement position with assignment to the Charlotte Area Transit System (CATS) Department and reporting to the Transit Procurement Manager. The position provides senior level procurement and contracting expertise and consultation in support of all aspects of formal and informal procurement and contracting activities related to transit procurements of capital equipment, goods, technology and services, and construction and construction related services.
Major Duties and Responsibilities
- Performs all purchasing and contracting activities related to transit procurement in compliance with Federal, State and local laws and regulations, City Policy, Council directives, and best practices
- Develops solicitation documents to include Invitation to Bid (ITB), Request for Proposals (RFP), Request for Information (RFI), Requests for Qualification (RFQ), and other solicitation documents as needed
- Coordinates and facilitates all project meetings, prepares evaluation criteria and processes, advises project teams on acceptable processes, and other formalized process activities required to complete projects
- Develops and negotiates all contractual documents as may be required for all assigned projects.
- Works in close coordination with City Procurement legal and CATS legal representatives in the City Attorney’s Office
- Provides daily and strategic consultation to facilitate procurement and contracting decisions, project planning services, development of requirements, technical specifications, and scopes of services for all assigned projects.
- Coordinates with CATS Civil Rights Office to ensure compliance with DBE and SBE programs
- Identifies potential risk areas and devises solutions for risk mitigation in collaboration with City Legal, Risk Management, Internal Audit, and stakeholders.
- Represents the City in dispute resolutions and works to ensure a strong contractually guided professional business relationship with all vendors, contractors, service providers, subcontractors, and consultants
- Evaluates vendor disputes and responds to bidder protests
- Serves as negotiation lead on all assigned procurement activity including any changes to contract scope and/or terms and conditions
- Ensures that all required procurements are completed timely and at a fair and reasonable cost to the organization
- Cooperates with city, state and federal audit and oversight agencies and ensures that all findings are resolved in a timely manner
- Takes an active role in change management efforts (e-Procurement, strategic optimization, training, etc.) in support of division and citywide efforts
Knowledge, Skills & Abilities
- Minimum of three years’ experience in a mid to large transit agency
- Considerable experience with complex contracting methods and awards and administration of contracts over $100 million
- Knowledge of Best Value, Design Build, Design-Bid-Build, CM, CM at Risk procurement methodologies
- Familiar with value engineering concepts and techniques
- Knowledgeable in the procurement of technology and other contracts involving proprietary information and rights
- Ability to evaluate and assess business risk both on the part of the contractor and the agency and determine contract terms and conditions accordingly
- US DOT Federal Transit Administration, third party contracting experience
- Knowledge of DBE and MWSBE program requirements
- Considerable experience in organizational performance including the planning strategy, design and implementation of change management, and team building
- Ability to perform cost and price analysis
- Ability to communicate effectively orally and in writing and make effective presentations
- Knowledge of best practices for transit procurements and contract administration
- Knowledge of FTA procurement and grant regulations
- Skill in negotiating
- Ability to develop and maintain effective working relationships with city staff and the community
- Bachelor’s Degree and a minimum of three to five years of public procurement experience.
- Candidates with previous purchasing experience with a government entity and/or transit specific purchasing experience are highly desired
- Candidates with strong understanding of and experience with contract development, negotiation, and management
- Professional certification(s) (i.e. C.C.M., CLGPO, C.P.M, CPPO, and CPPB) is strongly desired
- High School Diploma or equivalent and nine (9) years of related experience, or an Associate Degree and five (5) years of experience or equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties.
- $75,061 - $93,826 Commensurate with Experience
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Please note hat all job offers are contingent upon an applicant successfully passing a new hire background check and drug screening. If an applicant does not pas the background screening, the offer will be rescinded.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
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