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Engineering & Project Management Analyst #2308-200500-04

(30 - 40 hours per week work schedule)

Date Opened
Tuesday, August 29, 2023 8:00 AM
Close Date
Tuesday, September 19, 2023 8:00 PM
Section
General Services
Salary
  • $56,011 - $70,014
Employment Type
  • Full Time
Go Back View Benefits

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the city in a rapidly evolving and complex environment. The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money. General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.

Overview

The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Summary

The Engineering & Project Management Analyst is responsible for analytical support for the Engineering and Project Management business unit of the General Services Department.  This support includes but is not limited to financial, project management, and construction management systems and processes. (Munis, Primavera, and Construction Inspection systems are currently utilized, however Munis will be replaced with Workday in the future.)

The position provides data collection, research, training, analysis, system support, reporting, and training on engineering projects including horizontal and vertical design and construction.  

In addition, this position is responsible for other administration duties such as scheduling meetings, coordinating events, and supporting staff as needed.

This position can be full time or part-time with a minimum of 30 hours per week.

Major Duties and Responsibilities

    System Responsibilities:
    • Serve as a subject-matter expert for supporting the financial business process functions, project management process functions, and construction management process functions
    • Provide direction on best practices and city policy and procedures
    • Assist with training and implementation for financial, project management, and construction management system processes across Engineering and Project Management
    • Provides training in one-on-one, small, or large group settings
    • Coaches and supports employees in developing proficiency in the use of financial, project management, and construction management software and procedures
    • Collects and organizes data for financial, project management, and construction management systems
    • Maintains anticipated contracting opportunity information across all divisions (EarlyBird)
    • Tracks active contracts for professional services and construction across all divisions
    • Ensure accurate data reporting across all mediums including dashboard, webpages, monthly project reports, and public communications
    • Prepares reports for distribution to management and staff from financial, project management, and construction management data systems
    General Budget and Finance Responsibilities:
    • Track historical project cost data for all projects across Engineering and Project Management
    • Perform complex analyses and evaluations on the current and historical cost estimate data to ensure data accuracy and improve cost projections
    • Provide recommendations for and assists with preparing divisional budget and cost procedure updates
    • Translate and communicate analyses and reports of budget and cost data in both written and oral formats to senior management 
    • Enter requisitions for purchase orders or other requests to process vendor payments 
    • Serve as a Procurement Card holder 
    • Research and resolve issues regarding vendor payment and project budgets within financial software
     Balance Scorecard, Division and Department Responsibilities:
    • Assist with reporting Key Performance Indicators (KPI) and measurements for department incentives for all divisions within Engineering and Project Management
    • Assist with compiling data for mid-year and end of year reports
    • Schedule reoccurring project meetings within the business unit 
    • Assist Project Managers with public meetings including scheduling, preparation, and attendance 
    • Archive project documentation as requested as part of the project close-out process
    • Responsible for creating, updating, and maintaining spreadsheets for various project and resource data
    • Perform other duties as assigned

    Knowledge, Skills & Abilities

    • Proficient in Excel or similar spreadsheet software
    • Ability to learn financial, project management, and construction management software systems and processes
    • Ability to work independently with minimum supervision
    • Strong organizational and time management skills
    • Ability to establish and maintain effective working relationships with management and staff
    • Ability to communicate effectively, both orally and in writing
    • Effective training skills in one-on-one and small and large group settings
    • Ability to implement process improvements
    • Knowledge of the organization, principles, practices, and policies related to local government operation

    Preferred Qualification

    • Associate or bachelor degree in engineering, accounting, finance, or business administration with at least three years of relevant experience
    • Expertise with Munis or similar ERP financial system

    Minimum Qualifications

    • High School diploma/GED with three (3) years of relevant work experience; or an Associate degree (preferably technical or financial) with one (1) year experience; or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties 

    Salary

    • $56,011 - $70,014 Commensurate with experience

    Conditions of Employment

    The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

    Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

    Please note that all job offers are contingent upon an applicant successfully passing a new hire background check and drug screening. If an applicant does not pass the background screening, the offer will be rescinded. 

    The City of Charlotte is an Equal Opportunity Employer.

    How To Apply

    Apply online.

    Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

    Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

    Benefits

    The City of Charlotte provides a comprehensive benefits package to all employees.

    Click here to learn more about the City of Charlotte’s benefits.

    The City of Charlotte is a drug and alcohol-free workplace.

    In Conclusion

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