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Procurement Agent Senior #2305-208910-01

Date Opened
Friday, May 12, 2023 1:30 PM
Close Date
Friday, May 26, 2023 11:59 PM
  • $70,821 - $82,624/year
Employment Type
  • Full Time


The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Also known as the Queen City, Charlotte is home to the Charlotte Douglas International Airport which ranks as the 5th busiest airport in the United States and serves as a HUB for American Airlines. With a forward-thinking philosophy and a focus on constant growth, CLT sees itself as an Airport of the future.


Reporting to the Supply Chain Compliance Officer, the Procurement Agent Senior is responsible for performing all aspects of formal and informal procurement and contracting activities related to the acquisition of commodities, goods, equipment, and services. Responsible for providing procurement support to department leadership as well as senior level procurement and contracting expertise and consultation in support of all procurement needs and requirements. Responsible for full contract life-cycle management of contracts for assigned program or procurement projects and may be responsible for implementation of strategic and corporate procurement initiatives. Provides administrative support and consulting services as part of the team of employees responsible for administering a $180+ million annual operating budget and $300+ million annual Airport Capital Improvement Project program.  Independent judgment and initiative are exercised, within established guidelines, to complete assignments.  Work involves extensive contact with the public, Airport tenants, local government peers and co-workers.  Work is performed independently and evaluated by review of records, reports, and discussion.

Major Duties and Responsibilities

1. Procures materials, supplies, equipment, and services for assigned area.
2. Provides financial oversight, data maintenance, and compliance oversight of active contracts and responds to contract inquiries.
3. Participates in the solicitation process, coordinates procurement activities, prepares contracts, obtains quotes, and assists with the preparation of Request for Proposals (RFPs), Invitations to Bid (ITBs), and Request for Qualifications (RFQs).
4. Takes part in drafting solicitation documents and facilitating informal and formal solicitation processes. 
5. Assists in developing contracts and managing solicitations. Creates and maintains database of all service contracts including maintenance, construction, and professional services.
6. Collaborates with Project Managers to develop requests for Council action for City Council approval.
7. Attends meetings with internal staff and external stakeholders. Serves as liaison between stakeholder departments and vendors.
8. Reviews and approves requisition entries, contract entry, contract change orders, purchase orders, purchase change orders, encumbrances, liquidations, and receiving.
9. Provide information and assistance to the public, vendors, consultants and contractors, including technical information such specifications, solicitation, contract and purchase order documents as requested.
10. Coordinate the receipt and maintenance of certificates of insurance for all open and active contracts and purchase orders.
11. Respond to public information requests.
12. Collaborate in maintaining and monitoring business diversity program requirements.
13. Performs other duties as assigned.

Knowledge, Skills & Abilities

• Administrative and clerical procedures, methods, and computer equipment
• Basic PC based software applications, business software, and procurement systems
• Procurement law, State statute, and City, State, and Federal requirements
• Procurement procedures, Contracts and contract administration and Solicitation methods
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships 
• Performing a variety of duties, often changing from one task to another of a different nature
• Data research, analysis, and evaluation
• Data entry and retrieval and report creation
• Providing excellent customer service
• Organization and time management 
• Collaboration and teamwork
• Troubleshooting and problem-solving techniques
• Work independently & handle dynamic timelines
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Communicate clearly and concisely in written and verbal communication 
• Analyze cost and pricing data from vendors
• Prepare accurate records and documentation
• Review contractual documents

Preferred Qualification

Bachelor’s degree with major coursework in business administration, procurement, purchasing, supply chain or related field and two (2) to three (3) years of relevant progressively responsible experience required.  

Experience to include use of Microsoft Office Suite and Adobe software, record keeping, and preparing correspondence.  Experience preparing a wide variety of applications, reports, and contracts for highly regulated government programs is preferred. Supply and/or Procurement certification (CPPB, NIGP-CPP CPSM, etc.) desired.

Minimum Qualifications

High school graduate or equivalent and seven years relevant experience.


Associate degree and five years relevant experience.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to


The City of Charlotte provides a comprehensive benefits package to all full-time employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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