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Facilities Coordinator #2303-239200-01

Date Opened
Monday, March 27, 2023 8:00 AM
Close Date
Sunday, June 04, 2023 11:59 PM
  • $48,873.00 - $54,303.00/year
Employment Type
  • Full Time


The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.


The Contract Technician will serve as a key position for the maintenance of 21 facilities and will provide direct support to the Facilities Manager and ensure that all City facilities have the most suitable working environment for employees and their activities using the best business practices to improve efficiency; coordinate and plan space requirements for all CMPD facilities; provide highly responsible and complex administrative support to the Facilities Manager.

Major Duties and Responsibilities

•Responding promptly to facility maintenance-related issues such as, but not limited to; mechanical, electrical, plumbing, furniture repairs, etc. 
•Coordination of the selection of securing vendors and contractors for major projects by soliciting quotes from contractors and vendors for supplies, equipment, and services. 
•Evaluate responses and provide input in the selection process; monitor the work of external contractors and vendors for compliance with applicable standards and established schedules.
•Participate in the design and construction of all City facilities to ensure that utilization policies are served, and that efficient maintenance and operation are designed into future facilities.
•Review work orders and prepare daily schedule and vendor/contractor assignments.
•Develop and manage maintenance and replacement schedules to ensure efficient and persistent operational effectiveness of City facilities.
•Managing invoices, accounts payable records, building/inspection records, and other sensitive information in accordance with CMPD guidelines.
•Assisting with writing contracts and managing vendor compliance for all facility contracts.
•May provide manual labor to aid in the successful  solutions and minor building problems.
•Participate in a variety of activities requiring travel including off-site inspections.
•Assist in the planning, directing, coordinating and review work plans under the direction the Facilities Manager.
•Assist and participate in the development and administration of the Facilities Management Division's annual budget; equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
•Work includes various hours and moderate travel within Mecklenburg County. 
•Performing other duties as assigned.

Knowledge, Skills & Abilities

•Attention to detail
•Ability to maintain accurate records & reports
•Ability to work under pressure in high paced environment
•Basic knowledge of Microsoft Office, Outlook, Excel, etc.
•Strong organization skills
•Demonstrated ability to multi-task & prioritize effectively
•Ability to successfully work in a diverse environment 
•Strong interpersonal skills
•Research, analyze, and evaluate new service delivery methods and techniques.
•Interpret and apply federal, state and local policies, laws and regulations.
•Understand and apply North Carolina State building codes for upgrades and new construction.
•Implement ADA Title III Regulations – Part 36 Nondiscrimination based on Disability in Public Accommodations and Commercial Facilities.
•Communicate clearly and concisely, both orally and in writing.
•Establish and maintain effective working relationships with those contacted in the course of work.
•Complete assignments using initiative & general instructions
•Read & interpret contract documents, recognizes deviations, detects violations of contract specifications & code requirements
•Explain, interpret, and enforce contract specifications
•Exceptional customer service skills & maintaining a professional demeanor and appearance
•Effective verbal and written communication skills 
•Operational characteristics, services, and activities of a facilities management program.
•Principles and practices of program development and administration.
•Management skills to analyze programs, policies, and operational needs.
•Methods and techniques of building construction, maintenance, repair, and remodeling.
•Principles and practices of municipal budget preparation and administration.
•Various tools and equipment used in the repair and maintenance of buildings, HVAC, electricity, carpentry, plumbing and painting.
•General cleaning materials and supplies used in maintenance service.
•Building codes and regulations in a variety of areas.
•Principles of supervision, training, and performance evaluation.
•Pertinent federal, state, and local laws, codes, and regulations.

ADA and Other Requirements:
Positions in this class typically require grasping, stooping, squatting, kneeling, crouching, reaching, pushing, talking, hearing, seeing, and repetitive motions.  Must be able to lift tools, items, must

Physical Requirements:
Remaining in a stationary position, often sitting, or standing for prolonged periods
Occasional movement throughout the workday daily to interact with staff and accomplish tasks
Communicating both verbally and written to exchange information
Repeating motions of holding, grasping, turning, that may include the wrist, hands, and/or fingers
Light to moderate lifting and carrying
Lift up to 50 pounds  
Work primarily in office environment 
Ability to operate office equipment, such as computer, copier, fax machine, and phone 

Sensory Requirements:
Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proof reading, data entry, tabulating data 
Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain  
Comprehension of written information in work related documents 
Ability to hear, understand, and distinguish speech
Working Conditions:
Work is performed in an indoor office environment with exposure to atmospheric conditions; moderate exposure to environmental conditions (such as officers, community members, victims, etc.); and frequent exposure to computer screens, files and phone.  Effectively handle a work environment and conditions which involve: high levels of public contact irregular working hours. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: walking, standing, or sitting for extended periods of time operating assigned equipment. Includes physical/ manual labor. Must be able to work during inclement weather.

Preferred Qualification

•Associate degree
•Three years of relevant work experience
•Journey license or certification in one or more trades, such as, Limited Electrical, HVAC, or Plumbing; CPR certification to include AED training.

Minimum Qualifications

High School Graduation or Equivalent and one year of relevant work experience


Associate's Degree and no relevant work experience

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to


The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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