City of Charlotte Home

Human Resources Specialist #2303-204210-03

Date Opened
Tuesday, March 28, 2023 8:00 AM
Close Date
Tuesday, April 11, 2023 11:59 PM
Section
Human Resources
Employment Type
  • Temporary
Go Back View Benefits

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

Administrative

Summary

The Human Resources Department is seeking a Human Resources Specialist.  This will be a twelve-month temporary position with a possible six-month extension. The Human Resources Specialist will be responsible for the coordination of the City’s Human Resources-related data-entry into the HRMS system to ensure accuracy in required processing, reporting, and documentation.  This position will provide guidance and support to resolve issues for departments and monitors adherence to City and Department specific HR/Payroll policies and procedures.  Assists departmental payroll clerks with data-entry and required documents for various personnel transactions.  Responsible for scanning documents into the Human Resources Document Management System (Onbase), processing paperwork received from departments, and completing verifications of employment, and Employment Security Commission unemployment claims.  Prepares periodic reports, and queries from HRMS system, as necessary.  This position may also be asked to with assist with administrative duties in other human resource functions such as Benefits, Workforce Development, and Compensation. 

Major Duties and Responsibilities

  • Responsible for the coordination of the City’s Human Resources related data-entry into the HRMS system to ensure accuracy in required processing, reporting, and documentation
  • Provides guidance / support to resolve issues for departments. 
  • Monitors adherence to City and Department specific HR/Payroll policies & procedures.
  • Assists Payroll clerks in departments on data-entry & required documents for various personnel transactions.
  • Responsible for scanning and releasing documents into Onbase. 
  • Processing paperwork received from departments. 
  • Completing verifications of employment & ESC unemployment claims. 
  • Prepares periodic reports & queries from HRMS system, as necessary.

Knowledge, Skills & Abilities

  • Superior attention to detail – Ability to quickly review documents 
  • Ability to apply various business process rules.
  • Organization – Responsible for establishing & maintaining a process to account for all transactional supporting documentation for the purposes of auditing. 
  • Customer Service – Provide assistance and support to departmental Human Resources staff when they have questions, concerns or issues related to processing transactions in the HRMS system. 
  • Communication – Ability to clearly relay information to all levels of employees from Executive Management to Support Staff in a professional & concise manner. 
  • Data Entry – Intermediate to Advanced Microsoft Word and Excel skills needed.

Preferred Qualification

  • Experience with PeopleSoft 9.1 or higher
  • HR Experience
  • Experience using Onbase

Minimum Qualifications

High School Graduate or Equivalent and one year(s) of related work experience

 

OR

 

2 Year College Degree

Salary

Up to $60,000

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

If you have technical issues submitting your application, click here.