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Procurement Agent Senior / CCPA Sr. Procurement Agent #2211-208910-01

Date Opened
Thursday, November 10, 2022 7:00 AM
Close Date
Thursday, November 24, 2022 8:00 PM
Section
General Services
Salary
  • $62,952 - $78,690 Commensurate with experience
Employment Type
  • Full Time

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the city in a rapidly evolving and complex environment. The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money. General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.

City Procurement, a Division of the General Services Department, is responsible for centralized governance and oversight of the City of Charlotte's procurement and contracting activities. The Division is comprised of four procurement teams, each responsible for a specific area of focus as an internal support organization to all city departments in the acquisition of Construction/ AES/ Facilities, Commodities, Services & Technology, and Transit Procurement Management. In addition, City Procurement manages the Asset Recovery and Disposal (ARD) Program, Corporate Procurement-Card Program, Corporate Compliance Program, Vendor Administration, and the Charlotte Cooperative Purchasing Alliance (CCPA).


Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

Professional

Summary

City Procurement is seeking a Procurement Agent Senior to join the team in support of Charlotte Cooperative Purchasing Alliance (CCPA) Program. The CCPA Procurement Agent Senior will provide full life cycle (pre- and post-award) support across a broad portfolio of contracts is responsible for performing all aspects of formal and informal procurement and contracting activities related to the acquisition of goods, commodities, equipment, technology and services for the CCPA at a local, regional, and national level. This position will work closely with the CCPA Program Administrator in coordinating and performing all aspects of procurement and contracting activities as well as contracts management and contracts administration tasks. The CCPA Procurement Agent Senior will also assist with ensuring vendor compliance with contract reporting requirements are met related, but not limited to, MWBE utilization and reporting, timely and accurate invoicing, and marketing of the CCPA program.

Major Duties and Responsibilities

  • Performs senior level purchasing and contracting activities associated with establishing cooperative contracts at the local, national and regional level for commodities, goods, services, technology and equipment needs.
  • Performs all necessary due diligence as needed to develop a solid understanding of project background information, scopes of services, and/or specifications and requirements.
  • Provides daily and strategic consultation to facilitate procurement and contracting strategies and decisions and lead procurement project planning processes and procedures.
  • Develops solicitation documents to include Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Information (RFI), Requests for Qualification (RFQ), and other solicitation documents as required
  • Facilitates / coordinates required meetings and spearheads stakeholder reviews of all applicable documents in all phases of the procurement process.
  • Conducts analysis of bid documents and effective evaluation protocols to determine appropriate basis of award based upon applicable North Carolina General Statutes, City policies, and any other local, state and federal requirements.
  • Interfaces with the City’s Charlotte Business INClusion Program to ensure solicitations present fair and equitable opportunities for minority- and women-owned businesses participation in contracting opportunities 
  • Manages and coordinates all purchase and contracting requests through formal or informal processes including requesting quotes and soliciting informal or formal bids and proposals
  • Interfaces at all organizational levels to accomplish City Procurement and contracting objectives with the goal of optimizing procurement challenges, implementing process improvements, initiating cost savings measures, and securing best value products, solutions, and relationships
  • Performs in-depth research, fact finding, informal requests for information and other due diligence as may be required to support project requirements and contracting strategies
  • Coordinates and facilitates all project meetings, helps prepare evaluation criteria and processes, advises project teams on acceptable processes and coordinates other formalized process activities required to complete a project
  • Sources all potential vendors by utilizing most appropriate available means (internet and web posting, legal advertisement in newspapers, newsletter posting, bid/vendor lists, specialized data searches) to make vendors or service providers aware of purchasing and contracting opportunities
  • Prepares all necessary documents for requesting City Council approval for contract award, attends Council meetings for or with requesting departments as official procurement representative
  • Coordinates all post-solicitation activities to include vendor notification, and debriefing, post-award conferences as well as managing all protest issues 
  • Identifies potential risk areas and devises solutions for risk mitigation by developing a collaborative relationship with City Legal, Risk Management, Internal Audit and other peripheral departments and major stakeholders
  • Performs contract administration, monitoring and reporting as may be required

Knowledge, Skills & Abilities

  • Requires in-depth knowledge and hands-on experience with the solicitation and procurement of goods, commodities, equipment, technology and services, including contract drafting, negotiation, execution, and management 
  • Excellent analytical skills with ability to problem solve
  • Ability to clearly communicate thoughts and ideas orally and in writing
  • Ability to manage numerous projects simultaneously
  • Working knowledge of local, state, federal, cooperative procurement exemption and contracting methodologies
  • Ability to function with minimal supervision across multiple procurement disciplines 
  • Strong customer service and interpersonal skills with ability to collaborate, establish, and maintain effective working relationships
  • Attention to detail and accuracy of work

Preferred Qualification

  • Bachelor’s degree and three to five years of related work experience in purchasing a variety of products, services, equipment, materials and supplies
  • Candidates with previous purchasing experience with a government entity and/or cooperative purchasing experience are highly desired
  • Professional certification(s) (i.e. C.C.M., CLGPO, C.P.M, CPPO, and CPPB) is strongly desired

Minimum Qualifications

  • Associate’s Degree and five years of experience or Bachelor’s Degree and three years of experience or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties

Salary

  • $62,952 - $78,690 Commensurate with experience

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Please note that all job offers are contingent upon an applicant successfully passing a new hire background check, drug screening, and proof of COVID-19 vaccination. If an applicant does not pass the background screening for vaccination requirement, the offer will be rescinded. 

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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