Special Events Coordinator #2211-208500-01

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

This position is based in the Right-of-Way Section of the Charlotte Department of Transportation’s (CDOT) Development Services Division and is responsible for planning, coordinating, and overseeing special events assigned with various Event and R/W permits and venue support.

1. Provide venue support, Coordinate Parades and Public assemblies, and Coordinate Filming. Monitor and help implement traffic management plans and curb management. 
2. Ensure proper coordination of special events to eliminate conflicts. 
3. Provide proper communication for all special events activities and venue support. 
4. Permit and monitor special events and provide a review to improve the quality of events and services if appropriate. 
5. Build and maintain a collaborative and effective working relationship with CMPD. 
6. Maintain high quality working relationships with all internal and external stakeholders including but not limited to Fire, CMPD, Mecklenburg County, Center City Partners, all Venues (Bank of America Stadium, Spectrum Arena, Truist Field, Cultural Arts facilities) and other Uptown Stakeholders (Charlotte Hotels, Center City Partners, etc.). 
7. Submit accurate and timely information for inclusion in the SUN. 
8. Ability to administer Public Assembly and/or Parade ordinances and understand supporting ordinances such as Noise and Picketing ordinances. Understand First Amendment related event activity (demonstrations, pickets, etc.) and have the ability to distinguish between First Amendment and non-First Amendment protected events. 
9. Manage both large and small events. 
10. Utilize and monitor the CRM System or Cityworks for applications, fees, supporting agencies, timeframes, etc. 
11. Coordinate with other agencies: Park It, CMPD, CFD, Solid Waste, Private business, Private residences, Other CDOT (Implementation), CATS, CCCP, Parking garages, etc. 
12. Ability to work holidays, weekends and evenings. 
13. Provide instant notification to the Special Events Supervisor and/or Right of Way Section Manager of communications from the City Manager’s Office, Mayors Office, or City Council. 
14. Perform related work as required.

• Experience planning and managing moving events (parades, races, walks) is strongly preferred. 
• Able to demonstrate consistent special event management and conflict resolution skills including traffic management 
• Good communications skills, both verbal and written (ability to communicate in Spanish is a plus) 
• Ability to work well with others in a team environment 
• Ability to interact courteously and effectively with the public 
• Ability to plan, prioritize and organize work and complete assignments with minimal supervision; excellent organization skills with the ability to manage multiple projects and contracts 
• Ability to plan, organize and conduct meetings. 
• Intermediate computer proficiency level in Microsoft Word, Excel and Outlook 
• Ability to learn CRM or Cityworks. 
• Ability to learn ARC/GIS a plus. 
• Ability to obtain and maintain a City Driving Permit, plus a dependable passenger vehicle.

• Bachelor’s degree 
• Work experience in general special event/traffic management activities 
• Experience in Right-of- way permitting
• Knowledge of running/walking/biking events

• High school graduate or equivalent and three (3) years relevant experience.
• Associate's Degree and one (1) year relevant experience.

• $57,100.00 - $71,375.00/year ; Commensurate with experience

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

As of October 1, 2021:

The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees.

The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.

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Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

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The City of Charlotte is a drug and alcohol-free workplace.