The City of Charlotte, North Carolina, City Clerk’s Office is seeking a detailed-oriented, critical thinker to serve as the Assistant Minutes Clerk. This position is responsible for transcribing audio recordings of all Charlotte City Council meetings under strict deadlines and must have the ability to present information clearly and concisely in oral and written form by using proper grammar and punctuation. The employee must also have superior word processing and typing skills and be proficient in Microsoft Office Suite and other computer programs. The employee will work under general supervision and exercises considerable initiative, critical thinking, and independent judgment.
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Major Duties and Responsibilities
- Prepare verbatim transcript minutes of all City Council meetings on a regular basis under stringent deadlines.
- Process all minutes to include editing, formatting, paginating, and submit completed minutes on a subsequent agenda for City Council approval.
- Download, organize and retain complete meeting files and audio of City Council meetings to ensure accessibility when needed.
- Assist in daily operations of the City Clerk’s Office, including general office coverage.
- Assist Clerk and/or Deputy with special assignments as needed.
- Perform related duties as assigned.
- Work in collaboration with full-time Assistant Minutes Clerk to prepare minutes for City Council approval.
Knowledge, Skills & Abilities
- Ability to transcribe audio recording in an expeditious manner with accurate grammar and punctuation.
- Knowledge of Express Scribe Transcription Software, Granicus, Legistar, Adobe Acrobat and American Legal is a plus.
- Advanced computer proficiency skills and tech-savviness.
- Ability to multi-task, problem-solve and recommend enhancements.
- Ability to establish and maintain effective working relationships with other employees, the public and third-party vendors.
- Demonstrated ability to work independently, take initiative and manage changing priorities.
- Two-year degree with course work in journalism, English, public administration or related fields.
- One to three years of experience in audio recording, transcribing and paginating.
- Transcription experience in a similar position within local government, legal or related work environment.
- Demonstrated planning, organizational and interpersonal skills including the ability to work effectively as part of a team and provide customer service to a diverse client base.
- Must possess strong attention to detail, organizational skills and critical thinking.
- Ability to work a varied schedule, including evenings and weekends.
- Command of Microsoft applications, including Word, Excel, Outlook, and PowerPoint.
- Must have the ability to obtain and maintain and valid North Carolina Driver’s License.
High School Graduate or Equivalent and one year related work experience
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees. The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
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