Overview
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
CLTWater is an enterprise department of the City of Charlotte with more than $3 billion in assets. CLTWater is one of the largest public water and sewer service providers in the southeast with more than 260,000 customer accounts and 900 employees. CLTWater’s annual budget is approximately $400M including operating and debt service costs. We enjoy the highest credit ratings from three major credit rating agencies because of sound financial planning and management and strong support from our City Council. We value competent, skilled candidates with a service focus to work in a team environment.
Function
Provides procurement and contracting expertise, consultation, and oversight in support of all procurement needs and requirements for the department, while ensuring application and compliance with state and local guidelines, policies, and statutes, as well as best business practices related to procurement.
Summary
This position requires in-depth knowledge and hands-on experience with all phases of governmental purchasing, contracting, accounting, and reporting. This position reports to CLTWater’s Commodities and Services Manager. The specific responsibilities of the position are listed below.
Major Duties and Responsibilities
• Performs all levels of purchasing and contracting activities associated with requests for commodities, services, and technology
• Provides daily and strategic consultation to facilitate procurement and contracting decisions, as well as project planning services, the development of requirements, technical specifications and scopes of service for all related projects
• Performs all procurement efforts utilizing statutory guidelines, policies and procedures, and best business practices
• Support consistency between the City’s financial system, Munis, and other business system, e-Builder.
• Performs commitment entry, tracking, reconciliation and closeout between Munis and e-Builder.
• Provide ongoing reporting analysis to compare data between the systems.
• Manages and coordinates all purchase and/or contracting requests through formal or informal processes as required, to include requesting quotes and soliciting informal or formal bids and/or proposals
• Primarily responsible for developing solicitation documents to include Invitations to Bid (ITB), Requests for Proposals (RFP), Requests For Information (RFI) and Requests For Qualification (RFQ), and other solicitation documents as required
• Performs in-depth research, fact finding, informal requests for information and other due diligence as may be required to support project requirements and contracting strategies
• Coordinates and facilitates all project meetings, helps prepare evaluation criteria and processes, advises project teams on acceptable processes and coordinates other formalized process activities required to complete a project
• Performs all formal bid statute guided processes such as advertisement, schedule and addenda posting, bid opening, evaluation, bid tab preparation, and notification of award
• Appropriately utilizes federal, state, cooperative, piggyback, and other exempted procurement methodologies and opportunities
• Sources all potential vendors by utilizing most appropriate available means (internet and web posting, legal advertisement in newspapers, newsletter posting, bid/vendor lists, specialized data searches) to make vendors or service providers aware of purchasing and contracting opportunities
• Coordinates all post-solicitation activities to include vendor notification, and debriefing, post-award conferences as well as managing all protest issue
• Develops and negotiates all contracts, service level agreements, professional services agreements, master services agreements, interlocal agreements, amendments, addenda, extensions, letters of cure and default, and all other official contractual documentation as may be required
• Identifies potential risk areas and devises solutions for risk mitigation by developing a collaborative relationship with City Procurement, City Legal, Risk Management and major stakeholders
• Assists with CLTWater’s Request for Council Action (RCA) agenda process maintaining the department’s high standard of quality of RCAs, promptness in providing necessary information, and overall success in obtaining Council approval. Serve as Subject Matter Expert for Commodities and Services procurements or representative at RCA review meetings for procurements conducted.
• Responsible for reporting assistance and data analysis including, but not limited to, procurement needs projections, Minority/Small/Women Business Enterprise utilization, and transaction reviews.
• Develops and implements systems and procedures which ensure contractor performance in accordance with contract terms, conditions, and specifications and provides for the equitable settlement of contract issues/disputes
• Represents CLT Water in all dispute resolutions and works to ensure a strong contractually-guided professional business relationship with all vendors, contractors, service providers, subcontractors, and consultants
• Acts as a liaison between internal customers and service providers and contractors to ensure best value contracts to achieve win/win relationships
• Performs contract administration, monitoring and reporting as may be required
• Forecasts future purchase and contract needs based on past spend and anticipated changes in needs
• Assist with procurement initiatives, special projects, and other tasks as needed.
Preferred Qualification
• Previous experience with a governmental entity, preferably within the state of North Carolina is highly desired, a highly motivated, seasoned professional able to function with little to no supervision and across multiple procurement disciplines.
• Professional certification, i.e. CLGPO, C.P.M., CPPO, CPPB is preferred.
Minimum Qualifications
• Bachelor’s degree from an accredited school.
• Three (3) year of related work experience.
• OR an equivalent combination of education and relevant work/industry/military/job specific experience that provides the necessary knowledge, skills, and abilities to successfully perform the essential job duties.
• Previous experience with a governmental entity, preferably within the state of North Carolina is highly desired, a highly motivated, seasoned professional able to function with little to no supervision and across multiple procurement disciplines.
Licenses, Certifications or Registrations:
• Requires a valid driver’s license.
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
As of October 1, 2021:
The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees.
The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
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