Property Transaction Coordinator - Real Estate #2207-200500-01
(Administrative Officer)
- Date Opened
- Tuesday, July 05, 2022 8:00 AM
- Close Date
- Tuesday, July 19, 2022 8:00 PM
- Section
- General Services
- Salary
- $54,380 - $67,975
Introduction
Overview
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Function
Summary
Major Duties and Responsibilities
- Administers real estate property transactions for council business meetings in Real Estate's tracking systems
- Coordinates with Communications, Strategy & Budget, City Clerk, City Manager, and General Service's staff ensuring accuracy and adherence to City's agenda schedule
- Assembles GIS maps for all property transactions to accompany each agenda transaction item being presented to Council
- Creates internal calendar for real estate property transactions and coordinates council preparation meetings for all Real Estate staff
- Manages all property transactions data from submission to completion and destruction
- Generates payment requests for property owner payments
- Processes vendor payments for acquisition services and miscellaneous payments such as relocations
- Utilizes City's ERP system (Munis) to enter requisitions, receive & process invoices, process change order requests, and resolve items in A/P discrepancy queue
- Maintains tracking of payments, closeouts and status changes in Real Estate's tracking systems
- Coordinates transition of closing and condemnation packages to Real Estate's legal admin and City Attorney's office respectively
- Liaison for Division-wide contracts with City Procurement
- Performs other related administrative tasks as assigned
Knowledge, Skills & Abilities
- Good computer skills with proficiency in Microsoft Office Suite products such as Word, Excel, Access, and Outlook
- Interest and ability to learn new applications
- Ability to learn and support a wide variety of business functions
- Well organized, with the ability to take direction from a variety of sources and prioritize assignments
- Attention to detail and ability to multi-task
- Knowledge of real estate and Right-of-Way terms
- Ability to research, gather, analyze, and organize information in a variety of formats
- Ability to meet deadlines and manage time efficiently
- Work well independently, and as part of a team
- Demonstrates self-awareness and is customer-focused and adaptable
- Ability to use discretion when working with confidential information
- Excellent organizational and good communication skills (verbal and written)
Preferred Qualification
- Associate's Degree in Business Administration or related field
- One to three years of experience of varied and progressive administrative responsibilities providing support to senior level managers
- Experience in an administrative role responsible for multiple transactions with competing deadlines in a real estate environment
- Experience in Cityworks, Munis and Legistar software
Minimum Qualifications
- High School diploma/GED with three years of relevant work experience; or an Associate's degree and one year of experience; or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties
Salary
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Please note that all job offers are contingent upon an applicant successfully passing a new hire background check, drug screening, and proof of COVID-19 vaccination. If an applicant does not pass the background screening or vaccination requirement, the offer will be rescinded.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion