Overview
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Function
Professional
Summary
This position provides administrative support for the Charlotte Water Maintenance Division. Work involves supporting staff; entering purchase order requisitions and change orders, reconciling invoices, monitoring division’s annual budget to ensure fund availability, reconciling P-cards, completing employee reimbursements, processing payroll and special projects as requested. This position also provides clerical support, such as typing, filing, scanning and ordering supplies.
Major Duties and Responsibilities
• Manages procurement activities for the division; creating requisitions and purchase order change orders for purchase of goods and services, processing invoices and resolving discrepancies.
• Supports staff in understanding City procurement policies.
• Serves as an approver for the division’s P-card program; ensures documentation, taxes and reporting requirements are completed on time and as required.
• Monitors the Maintenance division’s budget for all sections and provides monthly reports to section supervisors.
• Provides input for the budget process and enters annual budget requests.
• Processes payroll by ensuring time and attendance entries are entered and accurate.
• Orders supplies; supports department inventory activities.
• Serves as backup for coordinating travel and entering authorization requests and expense reports for division.
• Coordinates events; arranges meetings; attends assigned meetings; and takes minutes as requested.
• Performs special assignments for management; prepares periodic and special reports as requested.
• May be asked to serve as back up for HR related tasks; processing leave benefit paperwork, update Peoplesoft with position information and run reports as needed.
• Performs administrative tasks such as word processing, completing spreadsheets copying, filing, scanning, entering data, making calculations, and processing mail.
• Provides standard information about department policies, procedures, or specific programs; disseminates applicable information to employees; and keeps up to date on changes to policies and procedures.
• Provides customer service to internal and external customers
• Works as member of a team on a project basis
• Participates in special projects
• Performs other related job duties as assigned
Knowledge, Skills & Abilities
• Knowledge of Munis, Clarity, PeopleSoft, Concur software.
• Knowledge of Microsoft Office with emphasis on spreadsheets and word processing.
• Knowledge of accounting/bookkeeping.
• Experience in providing superior customer service.
• Skills in communicating; both verbally and in writing.
• Skills in establishing interpersonal effective working relationships.
• Ability to work on multiple tasks within a team atmosphere.
• Carry out work duties as assigned with a can-do attitude and the desire to learn.
PHYSICAL DEMANDS:
The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally, the following physical abilities are required: manual dexterity, perceiving sounds at normal speaking levels, distinguishing among sounds, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, talking, visual acuity in data/observations/equipment, and walking.
WORK ENVIRONMENT:
Work is performed in a work environment that may periodically have unpredicted requirements or demands.
Preferred Qualification
• Associate degree or college coursework in accounting, business administration, public administration, or comparable curriculum.
• Experience specific to public administration involving procurement and budget activities.
Minimum Qualifications
• High school diploma or GED.
• Two (2) years of related administrative work experience.
LICENSES, CERTIFICATIONS OR REGISTRATIONS:
• Requires valid driver’s license.
Salary
$43,213 - $57,567 Commensurate with Experience
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment. The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
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