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Administrative Officer I #2206-200300-04

Administrative Assistant - Prevention

Date Opened
Tuesday, June 14, 2022 8:00 AM
Close Date
Tuesday, June 28, 2022 12:00 PM
  • Salary offer will be commensurate with experience
Employment Type
  • Full Time


The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Major Duties and Responsibilities

Must have excellent communication skills along with the willingness to learn basic fire code knowledge.

Demonstrate the ability to multitask and work independently with minimal oversight.

Must have a basic knowledge and understanding of Microsoft Office Software (Excel, Outlook, PowerPoint etc.)

Have the ability to problem solve, handle complex tasks, and maintain departmental databases.

Responsible for overseeing and preparing expense reports, processing credit card/check payments, assigning CFD website requests, working closely with Fire Inspectors and Seniors along with other internal divisions to ensure that revenue and departmental goals are met.

 Answering calls and responding to questions regarding fire regulations and public safety issues, while receiving, printing, processing, and mailing fire renewal permits.

Knowledge, Skills & Abilities

Knowledge of the following software:

  • Microsoft Office Software
  • Excel
  • Outlook
  • Virtual Charlotte
  • Polaris
  • FDM

ADA and Other Requirements:

Positions in this class typically require: grasping, talking, hearing, seeing, and repetitive motions.

 Physical Requirements:

  • Essential and marginal functions may require maintaining physical conditions necessary for sitting, standing, climbing, or walking for extended periods of time.
  • Light to moderate lifting and carrying; some crouching, stooping, squatting, crawling, reaching, pushing, and pulling when performing tasks.
  • Adequate vision, hearing, and speech required.

Sensory Requirements:

  • Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proofreading, data entry, and tabulating data.
  • Ability to operate in an environment with frequent interruptions from people and/or noises, which in return could result in some level of stress, fatigue, or strain.
  • Comprehensive written information in work-related documents.
  • Ability to hear, understand, and distinguish speech.

Working Conditions:

Work is performed in an indoor environment with moderate exposure to atmospheric conditions; moderate exposure to environmental conditions and frequent exposure to computer screens, files, and phone.

Preferred Qualification

A bachelor’s degree of any kind with 1 year of experience in office administration. Spanish bilingual preferred.

Minimum Qualifications

Minimum 6 years of experience in office administration and/or an associate degree in Office Administration with a minimum of 2 years of experience.


Starting Salary range is - $52,000 to $55,000 – Salary offer will be commensurate with level of experience.

Conditions of Employment

The City of Charlotte now requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees. The City is an Equal Opportunity Employer and, as such, will consider reasonable accommodation as required by law.  Proof of vaccination is NOT required until a candidate receives and accepts a Conditional Offer of employment, at which time the candidate will be advised that proof must be submitted to CFD HR prior to the first date of employment.

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to


The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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