Administrative Officer I #2206-200300-03

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

• Work closely with vendors to ensure accurate and on-time delivery of printed materials, marketing collateral and event materials
• Manage workflow of creative request process
• Conduct routine inventory of passes, schedules, marketing collateral and logo use throughout CATS facilities and division
• Assist onsite during transportation fairs, kick-off events, photoshoots, video projects, etc.
• Facilitate marketing procurement process and maintain records of recurring billable items
• Coordinate removal/installation process of signage throughout CATS facilities, vehicles, and in the community
• Work closely with MARCOM team on all projects, initiatives, and efforts
• Create and maintain accurate and up-to-date library of marketing collateral, brand materials, and logo items currently and previously in use
• Assist with other department projects and activities
• Performs related duties as required

• Excellent oral and communication skill 
• Excellent time management skills with the ability to prioritize, multi-task, and meet deadlines while working on multiple projects simultaneously
• Detail oriented and good organizational skills
• Work effectively and efficiently to achieve goals in a fast-paced, dynamic environment
• Ability to establish and maintain effective working relationships with other employees, local businesses and associations, and the general public
• Proficiency using Microsoft Office (Word, Excel, Powerpoint, Outlook, etc.)
• Extensive knowledge of Adobe Creative Cloud experience 
• Ability to promote transit services to increase public knowledge and usage
• Ability to work outside of traditional 8a-5p hours
• Ability to carry 20 lbs. or more
• Ability to walk, sit, bend, twist, reach, and kneel for an extended period of time

• Associate’s degree from an accredited four-year college/university with major coursework in marketing, advertising, business administration, administrative assistance, or related field
• One year of relevant work experience 

• High School diploma or GED
• One-year relevant work experience

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment. The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.

The City of Charlotte is an Equal Opportunity Employer.

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.