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Budget & Finance Analyst - Landscape Management #2205-200700-01

Administrative Officer III

Date Opened
Monday, May 02, 2022 8:00 AM
Close Date
Wednesday, May 18, 2022 8:00 PM
Section
General Services
Salary
  • $58,779 - $73,474 Commensurate With Experience

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the City in a rapidly evolving and complex environment.  The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money.  General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

Professional

Summary

The Budget and Finance Analyst is responsible for budgetary and financial support for the Landscape Management Division of the Department of General Services. He/She manages the operating and capital budgets, performs accounts payable (AP) activities, and processes financial transactions in the City’s MUNIS system. 

Major Duties and Responsibilities

  • Manage the operating and capital budgets for the Landscape Management division 
  • Prepare reports and submit budget requests for the annual budget development process 
  • Manage the division’s budgets by reviewing expense requests from staff and monitoring balances and expenditure activity 
  • Act in lead role for divisional AP activities including, but not limited to, vendor invoice payments, dues and subscriptions and one-time vendor payments
  • Enter requisitions for purchase orders or other requests to process vendor payments 
  • Communicate with city vendors on the City’s AP process and policies 
  • Manage encumbrances for annual maintenance contracts to ensure sufficient funding is available for payments and serve as main point of contact with City Procurement  
  • Provide budget and finance guidance and support to division leadership including research, training and preparing routine reports   
  • Create and submit reports on financial information regarding purchasing, spending, capital projects, and operating account balances
  • Coordinate training for MUNIS end users in the division and provide direction on accounting practices and city policies
  • Troubleshoot issues that arise with MUNIS within the division and provide timely responses and solutions
  • Serve as a Procurement Card holder for Landscape Management  
  • Review departmental office supply requests and submit orders to vendor 
  • Assist with the annual year-end closing process and new period opening for invoices, contracts, purchase orders and other financial transactions 
  • Process journal entries to transfer budget and/or expenses to appropriate accounts in capital and operating budgets
  • Work with the Department Budget & Finance Manager on other special projects as assigned 

Knowledge, Skills & Abilities

  • Considerable knowledge of principles and practices of local government finance and accounting  
  • Ability to work independently with minimum supervision
  • Strong organizational and time management skills
  • Ability to communicate effectively, orally and in writing
  • Advance Microsoft Word and Excel skills with an ability to master other job- related software such as ERP systems (MUNIS) and the finance components of other systems
  • Strong critical thinking and strategic analytical skills
  • Effective training skills in one-on-one and small and large group settings

Preferred Qualification

  • Combination of accounting degree, MPA or MBA
  • 5 – 7 years of progressive leadership experience

Minimum Qualifications

  • Associate's Degree and three years of related experience or Bachelor's degree and one year of work experience; or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties

Salary

$58,779 - $73,474 Commensurate With Experience

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Please note that all job offers are contingent upon an applicant successfully passing a new hire background check, drug screening, and proof of COVID-19 vaccination. If an applicant does not pass the background screening or vaccination requirement, the offer will be rescinded.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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