Administrative Officer II #2205-200500-08
Admin & Tech Support
- Date Opened
- Wednesday, May 18, 2022 8:00 AM
- Close Date
- Wednesday, June 01, 2022 8:00 PM
- Section
- Innovation & Technology
- Salary
- $53,313 to $64,365 Depending on Qualifications
- Employment Type
- Full Time
Introduction
Overview
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Major Duties and Responsibilities
- Process monthly and annual invoices for the Public Safety Division
- Transcribe minutes for the Radio Regional Council meetings
- Reconcile purchase card transactions
- Assist employees with travel arrangements in Concur
- Research information for meetings, correspondences, etc. as needed
- Perform various clerical duties including photocopying, filing, and ordering office supplies
- Attend various meetings and distributes related materials
- Assist employees with Annual Enrollment and other benefit questions
- Ensure customer requests are processed and resolved in a timely manner
- Assist with organizing divisional events and special projects as assigned
- Perform other duties and functions as requested and assigned
Knowledge, Skills & Abilities
- Considerable knowledge of the principles and methods of modern office procedures, practices, systems, and equipment
- Strong computer, administrative, and organizational skills
- Excellent written and oral communications skills
- Ability to learn new tasks and computer-based technology programs
- Ability to establish and maintain effective working relationship with departmental employees, other city departments and the public
- Ability to effectively and discreetly convey information
- Ability to collect and analyze information
- Ability to prioritize work assignments, work independently, and meet established deadlines
- Ability to keep complex records, to assemble and organize complex data, and to prepare reports from such records
Preferred Qualification
- Associates degree from an accredited college/university in Business Administration or a related field
- One or more years of related office support experience
Minimum Qualifications
- High School Diploma or GED
- Three or more years of related experience supporting several managers in a fast-paced environment
- Proficiency in Microsoft Office Programs including Word, Excel, PowerPoint, and Outlook
- Demonstrated knowledge of business office operations and procedures
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Please note that all job offers are contingent upon an applicant successfully passing a new hire background check, drug screening, and proof of COVID-19 vaccination. If an applicant does not pass the background screening or vaccination requirement, the offer will be rescinded.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion