Introduction
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Overview
The City Clerk’s Office maintains a recorded history of government actions and provides assistance to the Mayor and City Council. The Clerk's Office delivers services that connect the public to local government. Some of these services include assisting the public to address Council, managing the boards and commissions process, fulfilling public records requests, performing research and records management, promoting transparency, and providing access to records.
Function
Management
Summary
The Deputy Clerk is a highly professional position that reports directly to the City Clerk, who is an appointed official and reports to City Council. The Deputy Clerk is responsible for providing services to assist the Clerk and serves as acting City Clerk in the absence of the Clerk.
The Deputy Clerk processes and manages many vital official City records such as resolutions, ordinances, and requests for Council action.
Major Duties and Responsibilities
• Serves as business manager for City Clerk’s Office
• Responsible for completing annual operating budget / submitting all required budget reports /managing department’s expenditures
• Supervises the daily activities of the office and supervises six administrative staff / serves as back-up for completing weekly payroll in PeopleSoft / manages other human resources functions
• Serves as backup for Office Manager / Assistant City Clerk for Boards / Assistant City Clerk for Minutes positions
• Interacts with employees / citizens / various elected officials
• Attends all meetings of City Council
• Availability to work regularly scheduled & special meetings of City Council
• Assists, as needed, in providing staff support to the Civil Service and Citizens Review Boards
Knowledge, Skills & Abilities
• Ability to effectively communicate & interact with large / diverse group of people
• Proficiency using Microsoft Office software
• Established as notary or have ability to become notary
• Certified or working toward certification as: IIMC Certified Municipal Clerk and NC Certified Municipal Clerk
• Experience with office management tasks
• Knowledgeable of governmental practices
• Demonstrate excellent oral & written communication skills
• Ability to exercise critical thinking / strategic planning / management analysis within limits of position& legal requirements
• Ability to multi-task & handle multiple projects
Preferred Qualification
• Bachelor's degree
• One or more years of relevant work experience
• Municipal Clerk Certification
Minimum Qualifications
Associate degree with three (3) or more years of relevant work experience
Salary
$71,445 - $80,376 Depending on experience
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees. The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
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