Administrative Officer I #2110-200300-01

Date Opened

Friday, October 08, 2021 9:00 AM

Close Date

Sunday, October 24, 2021 11:59 PM

Section

Charlotte Water

Salary

$48,614 - $54,015 Commensurate with experience

Employment Type

Full Time

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Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

The City of Charlotte owns and operates five major wastewater treatment facilities and is in design for the sixth with total treatment capacities of 139 million gallons per day. This position serves as the Administrative Officer at the Mallard Creek Wastewater Treatment Plant (WWTP) and also provides some divisional level support.

Summary

Mallard Creek WWTP is owned and operated by the City of Charlotte and has a daily permitted flow capacity of 12 Million Gallons. This position involves various work duties that include finance, budget, procurement, payroll, customer service and general administrative functions.

Major Duties and Responsibilities

• Provides courteous and helpful customer service to the public, which include internal and external customers. Greets visitors in accordance with established procedures.

• Provides administrative support consisting of requisition creation, purchase order management, invoice processing for payment, travel preparation, employee reimbursements, provide payroll timesheet support, records management, reconciliates division credit cards, and assists with vendor registration.

• Assists in monitoring budgets and expenses; Track and monthly prepare various benchmarking reports critical to plant operation; Monitor contract terms, plant historical expense, researches various issues and accounts payable inconsistencies.

• Provides administrative support which consist of ordering uniforms, office supplies, coordinating meetings, pick-up employee checks, assist with vendor registration, State preparation of plant permit compliance reports,

• Participate on project teams, including ISO 14001 ongoing compliance and review.

• Handle special projects as assigned by supervisor.

Knowledge, Skills & Abilities

• Knowledge of PeopleSoft, Kronos, Windows, Microsoft Office, including Outlook, Excel, PowerPoint

• Must have excellent oral/written communication skills, organizational skills

• Ability to work independently

• Ability to work on multiple tasks within a team atmosphere.

• Detail oriented

Preferred Qualification

• Preferred Associates degree or college coursework.

• Requires Class C driver’s license and ability to obtain a City Driving Permit

Minimum Qualifications

• High School Diploma or GED equivalent.

• Two (2) years of related work experience.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

As of October 1, 2021:

The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees.

The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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