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Budget Analyst #2109-200700-04

Internal to City Employees Only

Date Opened
Wednesday, September 22, 2021 8:00 AM
Close Date
Wednesday, October 06, 2021 8:00 PM
Section
General Services
Salary
  • $58,779 - $73,474 Commensurate with experience
Employment Type
  • Full-Time
Go Back View Benefits

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the City in a rapidly evolving and complex environment.  The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money.  General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.  

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Summary

Seeking an Administrative Officer III for the Building Services Division of the General Services Department. The Building Services Division is responsible for the facility management and maintenance of over 200 City-owned facilities. This position will be responsible for performing a broad range of financial duties related to the support of Building Services. In addition, this position will be responsible for human resource/payroll functions and resolving accounts payable discrepancies. 

Major Duties and Responsibilities

  • Review and serve as backup approver for requisitions, purchase card transactions, journal entries, and budget transfers within Munis
  • Process, audit, assist, and train Building Services staff as needed with P-card allocations in Munis 
  • Assist the Finance Manager with the annual budget development process, including Base Line Adjustments, Enhancements Requests, and Technical Adjustments
  • Ad-hoc reporting and analysis of the division’s Operating, Capital, and Cultural tourism funds
  • Analyze and make recommendations on financial processes and procedures
  • Prepare and analyze various monthly and quarterly financial reports as needed from Munis and Cityworks 
  • Serve as the Human Resources Liaison for the division through payroll support, Performance Review Document (PRD) processing, provide support to staff on FMLA, Workers Compensation, and Short-Term Disability, and updating staff on any citywide HR polices and regulations
  • Responsible for the coordination of onboarding and offboarding of employees for the Building Services Division. This includes paperwork, technology needs, training, record keeping, and benefit coordination
  • Assist vendors and accounts payable with complex invoice discrepancies and payment resolution
  • Responsible for entering invoices into the work order management system, running expense reports, and creating work orders
  • Track and maintain Fuelman reporting for Building Services; request new and replacement cards for vehicles
  • Oversee and manage the ordering of new vehicles, maintaining database, reviewing quotes/purchases, and attending quarterly Fleet meetings
  • Maintain the Building Services Plan Room by organizing final drawings of City buildings, ensuring all forms and documents are added to the G-Drive, and assist with Plotter maintenance

Knowledge, Skills & Abilities

  • Knowledge of governmental budgeting and accounting.
  • Ability to analyze financial reports to make sound recommendations.
  • A working knowledge of the principles and practices of human resources management. 
  • The ability to work independently and as part of a team in a fast-paced, high volume environment with an emphasis on accuracy and timeliness.
  • Proficiency with Microsoft Office, in particular Word and Excel.
  • Ability to work with all levels of staff, customers, co-workers, and contracted personnel.
  • Relates well to a wide variety of individuals while maintaining a high level of confidentiality. 
  • Good organizational skills with the ability to prioritize and use his/her time effectively and efficiently.

Preferred Qualification

A Bachelor’s degree in accounting, finance, business administration, or related field and three years (3) of related experience in a large office setting. Experience with accounting, facilities management and human resource work systems: Munis, Cityworks, and PeopleSoft preferred.

Minimum Qualifications

A Bachelor’s degree with a focus in governmental accounting/budgeting with (1) one year of related experience, or an Associate’s degree in accounting, finance, business administration and two years (2) of experience or equivalent combination of education, work experience, and relevant industry/job specific knowledge, skills, and/or certifications to perform the essential duties of the position.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

As of October 1, 2021:
The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for any new City of Charlotte employees.  

The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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