Administrative Officer III #2109-200700-03

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

The Administrative Officer III provides professional assistance with preparation of the annual budget, funding recommendations, development and preparation of budget reports.

• Assist with the development of the Charlotte Mecklenburg Police Department (CMPD) annual budget (General Fund) and related documentation
• Assist in tracking, analyzing and projecting department operating and capital expenses including preparing and entering budget adjustments in the City’s financial system as required;
• Assist in tracking, analyzing and projecting department revenue from federal, state, grantor and local sources;
• Evaluate budget requests and develop detailed analysis and narrative explanations;
• Perform comprehensive analysis of department expenditures and recommend budget adjustments based on historical trends;
• Assists with training department managers regarding budgeting processes and procedures.
• Using financial data and information to develop operating and capital projections/forecasts:
• Prepare clear and concise budget reports as needed;
• Ensures historical reference by documenting procedures and decisions and maintaining required documentation;
• Manage, update and create department chart of accounts;
• Assist with year-end close;
• Document procedures and decisions and maintain required documentation;
• Assisting in the development of a consistent and repeatable methodology for charging outside agencies for CMPD services;
• Assisting in the review and calculation of charges to other City departments for CMPD services;
• Assisting annually in setting regulatory and non-regulatory user fees;
• Analyzing summary bills (e.g. utilities, fuel charges, etc.) for accuracy and trends;
• Other financial activities such as preparing and entering journal entries; account reconciliation; and year-end close as required.  
• Perform other duties as assigned.

• Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Auditing Standards (GASB) and governmental fund accounting systems;
• Knowledge of municipal operating and capital budgeting;
• Knowledge of governmental procurement requirements and practices is preferred;
• Knowledge of governmental financial reporting and accounting policies and procedures;
• Knowledge of federal and state laws relevant to municipal finance;
• Ability to establish and maintain cooperative working relationships with other Departments, governmental agencies and the public.
• Ability to compile, interpret and investigate statistical compilations and variances;
• Ability to analyze financial reports, identify trends, and apply analytical techniques.
• Ability to prepare and present clear and concise reports, correspondence and other written materials.
• Ability to exercise judgment and discretion in establishing, applying and interpreting departmental policies and procedures.
• Ability to express ideas effectively, both orally and in writing.
• Ability to identify and effectively respond to issues, concerns and needs.
• Ability to learn and apply extensive budgeting and procurement management practices to support a diverse Department. 
• Good computer skills; knowledge of various software applications and the continual ability to acquire additional skills as the tools become enhanced.

ADA and Other Requirements

Positions in this class typically require fingering, grasping, stooping, squatting, kneeling, crouching, reaching, pushing, talking, hearing, seeing, and repetitive motions.

Physical Requirements: 

• Remaining in a stationary position, often sitting or standing for prolonged periods
• Occasional movement throughout the workday daily to interact with staff and accomplish tasks
• Communicating both verbally and written in order to exchange information
• Repeating motions of holding, grasping, turning, that may include the wrist, hands, and/or fingers
• Light to moderate lifting and carrying
• Lift up to 50 pounds  
• Work primarily in office environment
• Ability to operate office equipment, such as computer, copier, fax machine, and phone

Sensory Requirements:

• Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proof reading, data entry, tabulating data
• Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain 
• Comprehension of written information in work related documents
• Ability to hear, understand, and distinguish speech

Working Conditions:
Exposure to environmental factors poses a limited risk of minor injury or illness. Moderate exposure to environmental conditions (such as officers, community members, victims, etc.); and frequent exposure to computer screens, files and phone. 

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.