Overview
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Summary
The Passenger Facility Charge and Grant Coordinator assists the Airport’s Chief Financial Officer and Finance Manager in managing the Airport’s strategy related to the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants, Transportation Security Administration (TSA) grants and other Federal grants and state grants. This role also oversees the Airport's Passenger Facility Charge (PFC) program, including the development of new Passenger Facility Charge Applications and Amendments, PFC Quarterly reporting, coordinating the PFC airline consultations process, and ensuring the Airport's compliance with the FAA AIP/PFC/TSA regulations and assurances. Coordinator will be the subject matter expert on Federal policies and procedures governing the AIP grants, PFC program and Airport grant compliance procedures.
General Information:
• Primarily works standard office hours Monday through Friday. Work required at other times for special projects, and during urgent or emergency situations.
• Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude from employment.
• Valid driver’s license and ability to qualify for City driving permit required.
Major Duties and Responsibilities
1. Work cooperatively with departmental project managers and engineering project managers to administer grant and other reimbursement contracts for the Aviation Department.
2. Work with Aviation Planning and other Finance staff to prepare and submit grant applications.
3. Continually records, reviews, and tracks Grant and PFC reimbursement activity and works with awarding agencies to resolve unpaid reimbursement requests or other discrepancies.
4. Prepares financial closeout documentation, which includes reconciling all activity for life of grant, verifying accurate allocation of expenses, revising allocation- if necessary, and requesting final reimbursement.
5. Manages the Airport's PFC program, including PFC Quarterly reporting, calculating PFC Sufficiency Test, preparing new or revising existing applications, coordinating PFC airline consultation process.
6. Ensures compliance with the PFC regulations as a condition of receiving PFC funding, including expenditure compliance verification.
7. Responsible for tracking quarterly and annual PFC cash flow and short- and long-term forecasts of PFC funding. Provides input and PFC pro formas for Airport’s Plan of Finance.
8. Acts as liaison with governmental agencies for Passenger Facility Charge (PFC) audits and provides assistance for various audits of federal grants as well as miscellaneous audits initiated by awarding agencies.
9. Acts as a subject matter expert on Federal policies and procedures governing the AIP and PFC programs.
10. Acts as liaison with governmental agencies for Passenger Facility Charge (PFC) audits and provides assistance for various audits of federal grants as well as miscellaneous audits initiated by awarding agencies.
11. Assist in administration of annual PFC Audit as required by 14 CFR 158.
12. Maintains relationship with FAA and other governmental organizations.
13. Designs and regularly reviews internal practices and procedures to ensure compliance with applicable rules, policies and agreements. Seeks input from all internal stakeholders on compliance issues.
14. Acts as key contributor in the cross-departmental PFC and Grant Management Team.
15. Prepares various reports and presentations to internal and external stakeholders.
16. Shares responsibility with Project Accounting module administrator.
17. Utilizes City of Charlotte and Aviation Department tools to input and organize data (i.e., Munis, eBuilder, PeopleSoft, and Excel Workbooks.
18. Works closely with Project accountant on various capital projects to determine proper funding sources.
Knowledge, Skills & Abilities
• A working knowledge of Federal PFC Regulations, in particular 14 CFR Part 158; the FAA AIP Handbook; and the FAA PFC Order 5500.
• Thorough knowledge of the principles and practices of governmental accounting and enterprise resource planning systems (Munis).
• Thorough knowledge of cost management principles, techniques, statistical analysis techniques.
• Ability to analyze financial transaction systems and recommend improvements.
• Ability to communicate effectively, both orally and in writing.
• Ability to exercise independent judgment and initiative.
• Computer literacy required with emphasis on Access, Excel and Word.
Minimum Qualifications
High School Graduate or Equivalent and seven years related work experience
OR
Associate's Degree and five years related work experience
OR
Bachelor's Degree and three years related work experience
OR
Master's Degree and one year related work experience
Major coursework in accounting, business administration or related field required. Experience in financial and cost accounting, and financial analysis.
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for all new City of Charlotte employees. The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
If you have technical issues submitting your application, click
here.
