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Administrative Officer II - Budget & Finance Officer #2107-200500-02

Date Opened
Tuesday, July 13, 2021 8:00 AM
Close Date
Tuesday, July 27, 2021 8:00 PM
Section
General Services
Salary
  • $53,313 - $66,642 Commensurate with Experience
Employment Type
  • Full Time

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the City in a rapidly evolving and complex environment.  The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money.  General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.  

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Summary

The Administrative Officer II - Budget and Finance Officer is responsible for general financial and administrative support within the Budget and Finance team in the Department of General Services. He/she supports the Fleet Management Division in their customer billing process, performs accounts payable (AP) activities and financial transactions in the City’s MUNIS system.   

Major Duties and Responsibilities

  • Serve as the primary staff responsible for turning Fleet Management reports into chargebacks to other City Departments, Mecklenburg County and others
  • Enter requisitions for purchase orders or other requests to process vendor payments 
  • Serve as a Procurement Card holder for the Department 
  • Resolve issues preventing delayed vendor payments and coordinate with department staff to resolve discrepancies
  • Process department’s AP including, but not limited to employee reimbursements, dues and subscriptions, one-time vendor payments, and payments to financial partners 
  • Assist with training for MUNIS end users in the department and provide direction on accounting practices and city policies. Training may involve one-on-one instruction and/or small and large group settings
  • Research and investigate issues that arise with MUNIS and provide timely responses and solutions
  • Review departmental office supply requests and submit orders to vendor 
  • Process journal entries to transfer budget and/or expenses to appropriate accounts
  • Assist with the annual year-end closing process and new period opening for invoices, purchase orders and other financial transactions 
  • Submit reports on general financial information regarding purchasing, spending, and operating account balances
  • Communicate with city vendors on the City’s process and policies and assist with maintenance of vendor files in MUNIS
  • Work with the Department Budget & Finance Manager on other special projects as assigned 

Knowledge, Skills & Abilities

  • Knowledge of principles and practices of local government finance and accounting  
  • Ability to work independently with minimum supervision
  • Strong organizational and time management skills
  • Ability to communicate effectively, orally and in writing
  • Advance Microsoft Word and Excel skills with an ability to master other job- related software such as ERP systems (MUNIS) and the finance components of other systems
  • Strong critical thinking and strategic analytical skills
  • Effective training skills in one-on-one and small and large group settings

Preferred Qualification

  • Bachelor's Degree in Public or Business Administration, Accounting or other closely related field 
  • 3 - 5 years of finance and budgeting experience
  • Expertise with MUNIS or similar ERP system

Minimum Qualifications

High School Graduate or Equivalent and three years related work experience

OR

Associate's Degree and one year related work experience experience or equivalent combination of education, work experience, and relevant industry/job specific knowledge, skills, and/or certifications may be considered.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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