Skip to Main Content

Real Estate Legal Assistant #2104-200500-01

Date Opened
Saturday, April 24, 2021 8:00 AM
Close Date
Tuesday, July 27, 2021 8:00 PM
General Services
  • $52,526 - $65,657 Commensurate with Experience
Employment Type
  • Full Time


The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.


The Legal Assistant acts as a central legal liaison for the Real Estate Division within the General Services Department. The position provides administrative support relating to all legal matters associated with the Real Estate Division and ad hoc support for the Business and Systems Team. 

Major Duties and Responsibilities

  • Create Task Orders when requested by Real Estate Project Managers.
  • Assign to outside attorneys and process them through MUNIS to obtain Purchase Order numbers.
  • Assign new incoming title abstract requests from contract agents to attorney who signed Task Order.  
  • Review all returned title work, log information into database and process attorney invoices for payment. 
  • Prepare Resolutions of Condemnation prior to each Council meeting for parcels slated to be filed for condemnation.
  • Transmit to City Clerk’s Office by Friday preceding Council meeting.
  • Review all agent submission packages, both closing and condemnation packages after agent deadline.
  • Advise of missing items or items that need correction.
  • Prepare closing package for closing attorney after parcel is approved by City Council.
  • Notify agent of closing as soon as attorney confirms documents are on record.
  • When package is returned after closing, log information into database, process invoice(s) in MUNIS, and close out package after final invoice is paid.
  • Respond and assist with all inquiries from closing attorney to complete closing.
  • Keep Real Estate staff informed of problems that delay a closing.
  • Maintain all regular office supplies in supply room.  
  • Participate every 2-3 years on RFP/RFQ team to help select attorneys for real estate title work and closing work.
  • Perform other duties as assigned. 

Knowledge, Skills & Abilities

  • Knowledge of real estate law and legal terminology.
  • Ability to research, gather, analyze, and organize information in a variety of formats.
  • Ability to conduct specialized research of real property ownership including title searches.
  • Must be detail oriented, especially with numbers.
  • Demonstrates self-awareness and is customer-focused and adaptable.
  • Communicate clearly and precisely, whether oral or written.
  • Ability to use discretion when working with confidential information.
  • Must be a self-starter and have a level of autonomy. 
  • Must be able to follow through on difficult tasks.
  • Ability to meet deadlines and manage time efficiently.
  • Work well independently, and as part of a team.
  • Proficiency in MS Office applications and real estate databases.
  • Interest and ability to learn new applications
  • Optional - Obtain N. C. real estate broker’s license

Preferred Qualification

  • Prefer experience as a paralegal and/or office manager within a real estate environment.
  • Prior NC title search experience.
  • Bachelor's degree
  • Paralegal Certificate.
  • Prior experience working in a law firm setting.

Minimum Qualifications

High school diploma/GED with three (3) years of related experience or Associate’s degree and one year of experience or equivalent combination of education, work experience, and skills to perform the essential duties of the position.  

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to


The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

If you have technical issues submitting your application, click here.

Table displaying apply links.