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I&T Finance and Procurement Manager #2006-378100-01

IT Process Manager - 378100

Date Opened
Tuesday, June 02, 2020 3:45 PM
Close Date
Thursday, July 02, 2020 11:59 PM
Section
Innovation & Technology
Salary
  • $84,295 to $96,560
Employment Type
  • Full Time

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

Professional

Summary

The Center for Digital Government named Charlotte one of the top five digital cities in the nation. The City of Charlotte's Innovation & Technology department (I&T) provides executive-level leadership, delivers technology services to city departments and partnership agencies, and coordinates information technology initiatives across the organization to support, enhance and advance citizen service delivery.

 As a member of I&T Administrative Management, this position serves as the Financial and Procurement Manager. Under the direction of the Division Manager, this role is responsible for partnering with the I&T Leadership Team, City Departments, and external customers/vendors to provide fiscal and financial management and reporting. The I&T Financial and Procurement Manager provides leadership and management to the I&T Procurement and Telecom Coordinator team. This position monitors, coordinates and administers complex annual service chargeback models and fees.  In addition, this position is responsible for grant management and reporting.  This role establishes and documents financial work flow procedures and service costing components; consults with and assists divisions in the analysis of financial performance and costing methodologies and may review/administer service level agreements, memorandums of understanding and contracts.  Demonstrated experience analyzing costing strategies, formulating and clearly presenting sound recommendations, and preparing working processes/procedures is required..  Also requires a strong analytical focus with ability to discern service change impacts on costing variables and fee forecasts with the ability to exercise attention-to-detail, initiative, and organizational skills.

Major Duties and Responsibilities

  • Technology contractors- Coordinates all requests for staff augmentation through the IT Umbrella Contract vendors and ensures that appropriate departmental and project charges for employee and contractor time are processed and applied to the appropriate funding source. 
  • City-wide technology market basket contracts- Works extensively with I&T Managers and Technology Managers across the City to make sure that these contracts are administered appropriately.
  • IT Asset Management- Supports the IT Asset Management function through various administrative and financial transnational duties such as processing purchase requests into Purchase Orders, paying invoices, and processing departmental charge backs as directed in a timely manner. Supervise a professional staff.
  • Devise long term strategies leading to department policies and processes to facilitate timely contract development, resource identification, accurate payment of obligations and receipt of departmental chargebacks .
  • Responsible for all A/P and A/R functions within I&T to include ensuring that payments on all department liabilities are made on a timely basis according to City policy. These duties are performed in conjunction with the Division and Section heads to ensure they can fulfill their responsibilities.
  • Manages Citywide Cellular and Telecom Services Contracts and Billing - collaborate with vendors and stakeholders citywide to manage cellular and telecom service agreements and billing to ensure cost effective plans as well as centralized account management.
  • Consolidated management of cellular and telecom accounts and contracts with pricing, service options and process reviews continue to ensure simple, accurate, cost effective service to our customers.
  • Ensures that all contracts are executed in accordance with City policies and in coordination with General Services\Procurement Management. 
  • The Finance & Procurement Manager assists I&T staff with contract issues of all types including devising new contracts and contract amendments.
  • Report on the status of contracts, aging of invoices and their status for payment and other issues.
  • Assist the ERP Section with reporting, and serve as the Department Security Liaison to ensure that I&T financial management workflows and accounts are setup and maintained properly to support the business.
  • Ensures that City CBI requirements are met and reporting is submitted on a timely and accurate basis. Coordinates work with the city’s Corporate Procurement team to ensure that RFIs, RFCs, and RFPs are successful, including participating and coordinating I&T’s participation on source selection teams.
  • Serves on project committees as needed and interacts significantly with internal City departments, senior I&T management staff, and vendors.
  • Works with Budget & Performance Manager, IT Asset Manager, and HR Manager to ensure that department financial requirements are anticipated and satisfied.

Knowledge, Skills & Abilities

  • Strong analytical abilities, with proven ability to collect, analyze and forecast financial data information and trends. Critical, strategic thinker with a breadth of experience in public financial management, accounting, contract administration and budget administration · 
  • Must be able to manage and prioritize multiple responsibilities ·
  • Strong writing and presentation skills · 
  • Ability to build strong working relationships within all levels of the organization ·
  • Solid Customer Service focus ·
  • Considerable knowledge of the principles and practices of municipal and business administration · 
  • Considerable knowledge of research methods and techniques ·
  •  Knowledge of the principles and policies of financial analysis and service costing · 
  • Knowledge of municipal and other governmental financial reporting and accounting procedures, or the ability to acquire such knowledge during a reasonable period of training · 
  • Ability to analyze administrative problems, to make sound recommendations as to their solutions and to prepare working procedures · 
  • An Intermediate to Advanced proficiency in Microsoft Office Word and Advanced proficiency in Excel is required · Ability to work in a team environment · 
  • Effective communication with all levels of an organization is a key

Preferred Qualification

  • Master’s degree in public administration, business administration, or financial management is preferred. 
  • Local government experience highly desired.

Minimum Qualifications

Bachelor’s degree with three (3) years of relevant experience in financial management, public or business administration, or directly related field is required, plus at least four years of related work experience.

Salary

$84,295 to $96,560 Commensurate with Experience

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.


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