Administrative Officer III #2006-200700-02

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Responsible administrative work involving a variety of management areas and support functions for a department/major division.  Handle highly sensitive and confidential information, requires discretion and initiative, and external contacts of a difficult or advanced nature. Work includes the supervision of one staff person.

1. Reviews disciplinary documentation for format and content; serve as the contact for the Civil Service Board on some paperwork for disciplinary actions.

2. Coordinates and monitors personnel activities; may be required to review performance appraisals and prepare the appropriate forms for those directly reporting to the Fire Chief’s Office along with supporting documents

3. Creates and maintains various program information and databases using database and spreadsheet software.

4. Serves as staff assistant to Fire Chief and the Deputy Chiefs; conducts research and special studies, compiling data and reports on topics of administrative interest; gathers data, performs some minor analysis makes recommendations for review by a supervisor, and prepares reports on operating and administrative topics. 

5. Research, organize, and draft responses to inquiries, speeches and public announcements with staff for the Fire Chief’s Office.

6. Review and handle a variety of sensitive and confidential information.

7. Maintain policies and procedures manuals by making changes/updates as they occur for departmental staff.

8. Prepares, submits and files personnel forms and other pertinent related information for the Fire Chief, Deputy Chiefs, and other key staff as needed.

9. Works extensively in various ways for KBE in dealing with other City government and other agencies such as MEDIC, CPCC, and UNCC.

10. Maintains Fire Chief and Deputy Chief’s appointment calendar; schedules appointments and coordinates meetings and travel arrangements for administrative superior and immediate staff; P-Card reconciliation; may take meeting minutes and disseminate to attendees; and other administrative tasks as needed.

11.  Supports Fire Chief in his various extracurricular roles; planning/coordinating special events for the FCO, IAFC activities, NFPA Board member activities.

12.  Coordinate and manage staff as detailed or assigned by the Fire Chief.

• Experience in administrative work or staff and support service functions.

• Knowledge of principles and practices of budget preparation and administration and personnel administration.

• Knowledge of City and other governmental financial reporting and accounting procedures.

• Knowledge of research methods and techniques.

• Ability to analyze administrative problems, financial and other administrative reports, to make sound recommendations for their resolution and to prepare a working procedure.

• Ability to plan, direct and supervise the work of subordinates.

• Ability to establish effective working relationships with other employees and members of the public.

• Ability to carry out assignments using own initiative and general instructions.

• Ability to communicate effectively orally and in writing.

• Ability to effectively utilize software, such as Word, Excel, PowerPoint, and SharePoint.

Completion of a two – year college curriculum with major course work in business or public administration, accounting, or a field related to the department’s operation, preferably with graduation from a four – year college or university with related major course work.

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.