This class is involved in administration work planning, developing and directing the maintenance of State property, providing technical assistance to staff and other administrators, and managing the activities of administrative and supervisory personnel.
Position has overall responsibility for facilities, grounds and custodial operations for a State agency.
Nature and Scope
An incumbent in this class reports to an administrative supervisor and is responsible for coordinating and developing maintenance and preventative maintenance activities, solving system problems, handling personnel and budgetary issues. An incumbent works with other administrative and technical personnel in projects; inspects, determines and makes recommendations concerning construction and renovation of State buildings. Significant aspects of work in this class include reviewing and designing facility support systems, establishing procedures for preventative maintenance, grounds and custodial operations, as well as development of contractual maintenance programs.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Coordinates work with other administrative personnel to resolve system, security, maintenance, personnel, fiscal, budget and organizational problems.
Inspects, determines and recommends course of action to be taken on construction and renovation of State owned and leased facilities in a regional area.
Arranges, creates concepts and reviews facilities support systems capital project plans.
Establishes procedures for maintenance, security, grounds and custodial operations; analyzes, recommends and implements policies and procedures as needed.
Directs personnel activities involving hiring, promoting, evaluating, disciplining and settling personnel issues and grievances.
Coordinates budgetary issues with managers, projects future needs, makes recommendations and provides data and information to the Division Director or Cabinet Secretary as required.
Develops contractual security, housekeeping, maintenance programs, inspects and recommends future contractual needs to various buildings and reviews service reports and inspections.
Maintains records and prepares reports, projections, forecasts, and fiscal analysis.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of administrative and managerial principles, practices and procedures.
Knowledge of the practices, codes and methods of the building and mechanical trades.
Knowledge of principles, practices, methods and techniques in time; material and cost estimates.
Knowledge of basic budget purchasing and procurement procedures.
Knowledge of the laws, rules and regulations applicable to facility maintenance.
Knowledge of the principles and practices of supervision.
Knowledge of report preparation and record keeping.
Skill in planning, scheduling, coordinating and directing maintenance activities and establishing effective working relationships with subordinates, technical staff, professionals and other administrators.
Skill in projection of future needs and analysis of fiscal goals and objectives.
Skill in problem analysis, determining course of action and implementing solutions to complex maintenance problems/projects.
Ability to prepare and present comprehensive reports and recommendations.
Ability to analyze and determine complex organizational, operational and procedural problems and make recommendations concerning budgetary requirements.
JOB REQUIREMENTS for Chief of Maintenance Operations Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years experience in planning, directing and implementing maintenance and preventative maintenance programs involving all aspects of trades fields such as plumbing, carpentry, electrical, painting or HVAC.
Three years experience in estimating cost, time and materials for projects.
Three years experience in interpreting safety and building codes, laws, rules, regulations, policies and procedures.
Six months experience in interpreting blueprints, schematics or technical drawings.
Six months experience in operations management which includes planning, directing, coordinating, controlling and evaluating operations typically through subordinate supervisors.
Possession of a valid Driver's License (not suspended, revoked or cancelled, or disqualified from driving).