Chief of Financial Management Services (#MABZ33)
$80,112.00 Yearly Min / $100,140.00 Yearly Mid / $120,168.00 Yearly Max

Summary Statement

This is administrative level work responsible for planning, directing, implementing, and monitoring the State's financial policies and procedures and for providing the technical direction to ensure all State entities accurately and efficiently execute and monitor the receipt and expenditure of funds.

  • Recommends, implements, and monitors the necessary policies and procedures to record and account for the receipt and expenditure of the state's $5.0+ billion in annual revenue and budget.
  • Administers SWCAP contract and the Indirect Cost Recovery Program.
  • Provides the necessary financial information for the state's Bond Prospectus.

Nature and Scope

This class is advanced level administrative work formulating and monitoring the state's accounting and budgetary policies and procedures. The incumbent is responsible for planning, developing, implementing, and monitoring the state's financial management system to ensure accurate and efficient execution of the receipt and expenditure of all funds. A significant aspect of the work involves working closely with state agency personnel to provide guidance and training and to develop solutions to issues impacting statewide policy and the Delaware Code. The incumbent in this class coordinates with the Deputy Director of Financial Management Services, the Deputy Director of Budget Development, and the Fiscal and Policy Analysts to achieve accurate and timely production of the Governor's Recommended Budget including financial statement preparation, liaison and coordination with outside parties, and quality control. The incumbent is also responsible for the Statewide Cost Allocation Plan (SWCAP) and Indirect Cost Recovery Program to recoup administrative costs for the state from federal funds.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Develops, implements, and monitors statewide financial policies and procedures to ensure state agencies accurately and efficiently execute and monitor the receipt and expenditure of funds.
  • Provides counsel and guidance to statewide financial system teams in the areas of budget, accounting, payroll, and procurement.
  • Provide guidance and training to agency personnel. Develop and implement solutions to financial problems/issues impacting agency operational needs and/or statewide policy and the Delaware Code.
  • Monitor, research and update the State Budget and Accounting Policy Manual and the various financial reports.
  • Interpret, investigate, and develop improved policies to fulfill the requirements of the federal government and State auditors.
  • Develop policies and training to accommodate outside entities and other state financial offices utilizing the state's financial systems; i.e., school district charter schools and Twenty-First Century Fund.
  • Coordinate with the Deputy Director of Financial Management, and the Deputy Director of Budget Development, and the Fiscal and Policy Analyst in the production of the Governor's Recommended Budget including financial statement preparation, quality control and liaison with outside agencies.
  • Ensure statewide compliance with federal mandates under the federal Cash Management Improvement Act (CMIA).
  • Provide the information analysis and explanation of significant year-to-year variance on statewide issues which could impact the state's financial standing in the annual audit of the Annual Comprehensive  Financial Report (ACFR).
  • Maintain up-to-date awareness and knowledge of changing federal laws and regulations and requirements to satisfy information needs criteria of the financial community.
  • Ensures the state's financial system reflects the appropriations approved by the General Assembly; i.e., provides the crosswalk between the appropriations bill and the state's budget and accounting systems.
  • Develop and implement a plan to provide full integration of the state's complete fiscal management cycle which includes planning, budgeting, accounting, and reporting.
  • Manage, control, and coordinate with central and operating agencies the transition from closeout to start-up of new fiscal year.
  • Provide guidance and recommend allocations to the Budget Commission.
  • Provide accurate, complex financial information on the state's resources and expenditures to various national and regional survey groups.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
  • Knowledge of general and governmental accounting and budgetary theory as well as principles, policies, procedures and applications for Generally Accepted Accounting Principles and Delaware's cash basis system.
  • Knowledge of automated financial management systems.
  • Knowledge of state and federal laws, rules and regulations governing financial reporting and control.
  • Knowledge of the state's fiscal management cycle including planning, budgeting, accounting and reporting.
  • Knowledge of report writing and data gathering techniques.
  • Knowledge of financial and public administration.
  • Knowledge of supervisory techniques.
  • Skill in the evaluation and analysis of financial, budgetary and accounting data.
  • Skill in the use of computerized financial systems.
  • Skill in researching and compiling data.
  • Ability to structure accounting policies and procedures that meet accounting principles and at the same time meet agency needs.
  • Ability to plan, organize, direct and control multiple, complex problems simultaneously.
  • Ability to establish and maintain effective working relationships with all levels of personnel.
  • Ability to communicate effectively in both oral and written form.

Job Requirements

JOB REQUIREMENTS for Chief of Financial Management Services
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
  1. Possession of Bachelors degree or higher in Public Administration, Business, Accounting, Economics or related field.
  2. Three years experience in financial administration such as comprehensive analysis of programs, budgets, projects, services, alternatives, and costs; financial planning, revenue generation, revenue forecasting, expenditure forecasting, cash flow management and establishing internal control.
  3. Three years experience in providing guidance and direction to management/officials in accomplishing financial, program and organizational goals and objectives, identifying and resolving issues.