This class is responsible for complex Department level fiscal planning and program analysis work for a large diverse department.
Nature and Scope
This is budget planning and program analysis work at the full performance level. Work is performed with direction from an administrative superior. Incumbents in this class provide comprehensive analysis and recommendations to executive staff concerning programs, budgets, program and project evaluation and coordination, service and/or project requests, alternatives, and costs to meet short and long-term agency goals and objectives. Responsibilities include analyzing strategic operating, capital, and service plans and budget/project requests, and managing and overseeing the collection, analysis and distribution of fiscal and program data including developing and implementing recommendations on budgetary policy, procedures, and program implementation. Work involves complex and wide-ranging areas including analysis of projects, all funding sources, Federal, State and department mandates, strategic and long-range plans of associated agencies, economic trends, legislation, contracts, and grants. An incumbent in this class works closely with all operating Divisions, external project sponsors, customers, and all other stakeholders and coordinates analyses and studies that involve multiple statewide, department, division, or inter-divisional issues. Responsibilities require leading teams of other analysts and/or other department personnel in planning/budgeting projects. An employee in this class must demonstrate flexibility and diplomacy in dealing with and conveying information to project sponsors, department personnel at all levels, municipal, community, non-profit organizations, federal agency representatives, legislative members, and ranking members of the Executive Department.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Provides budget analysis and technical support. Coordinates the strategic planning process for assigned divisions. Provides in-depth review and analysis of critical and/or complex budget requests. Develops strategies to enhance funding, and provides advice to executive management regarding allocation of resources to implement priorities. Reviews and analyzes requests for federal funds and makes recommendations related to federal funding. Develops, reviews, and analyzes preliminary budget policies and procedures and trains internal operating division management and fiscal officers in their interpretation and implementation.
Monitors and/or tracks fiscal/budget related activities, records, and documents including funding requests, expenditures, position complements control, grants, contracts, leases, Clearinghouse and other required approval levels.
Analyzes, monitors, and evaluates program and project initiatives and performance for assigned divisions. Provides recommendations for project and resource coordination and remedial action, as appropriate.
Plans, conducts or coordinates diverse, complex or inter-division studies and program analyses to identify problems and short and long-range operating, capital and/or service needs, define and clarify common objectives, and assess and explore alternate approaches. Conducts special research, investigation, and analysis on issues or events as requested. Serves as Team Leader when necessary to accomplish work assignment.
Gathers, maintains, and evaluates statistical, financial and infrastructure data to forecast services, technology and manpower needs, and operating/capital costs.
Reviews and analyzes new or proposed legislation to determine fiscal and organizational impact. Recommends, develops, and drafts new or revised legislation.
Prepares special and routine reports. Respond to legislative and consumer inquires.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of the principles and practices of budget formulation, strategic planning, evaluation, and administration.
Knowledge of the principles, practices, and techniques of public administration and budgetary planning, and accounting policies and procedures.
Knowledge of principles, practices, and theories of management and program evaluation.
Knowledge of methods and techniques of statistical analysis.
Knowledge of Division and Department organization and operations.
Knowledge of applicable state and federal laws, rules, regulations, and procedures.
Knowledge of effective means of communications both orally and in writing.
Ability to prepare and analyze complex reports, financial statements, and other budgetary information.
Ability to analyze complex programs within a division or at a multi-divisional level.
Ability to analyze complex organizational and procedural problems and make recommendations.
Ability to present ideas effectively both orally and in writing.
Ability to establish and maintain effective working relationships with associate departmental staff and officials, elected officials and the public.
Ability to disseminate information on both a technical and general operational level.
JOB REQUIREMENTS for Budget and Program Analyst Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Possession of a Bachelors degree or higher in Accounting, Business Administration, Economics, Finance, Business Management, Computer Information Systems or related field.
Three years experience in planning, designing, developing, implementing and evaluating fiscal management studies.
Three years experience in budget development which includes analyzing financial data and making long and short range plans and projections.
Six months experience in strategic planning such as planning and mapping a path between the present and future usually for three to five years by determining key objectives, how to accomplish the key objectives, what strategies should be used, what activities would contribute to accomplishing the key objectives and developing performance measures to gauge and report progress or success.
Six months experience in narrative report writing.