The class is responsible for managing online monitoring, correcting and processing of payroll information, regulatory, legal or policy interpretation of payroll issues, and pre-payroll system tests of internal controls.
Nature and Scope
Supervision is provided by an administrative supervisor. Monitoring compliance with relevant laws and regulations, the class incumbent functions as the state's payroll expert and manages, directly and through subordinate supervisors, the work of professional and support staff. The professional staff performs online monitoring, correcting, and processing of payroll information, resolving payroll questions that require legal or policy interpretations, and conducting pre-payroll system checks/tests of internal controls. Payroll services are provided statewide for cabinet agencies, courts, school districts, charter schools, and higher education. The class incumbent ensures the State of Delaware’s payroll processes are in compliance with the rules and regulations of local, state, and federal regulatory agencies, state policies and procedures, and conducted within an effective internal control environment. Significant responsibilities include strategic planning, process analysis, and quality measurement.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Monitors/analyzes impact of emerging payroll/personnel issues and proposed legislation to provide state financial managers and agency managers with consulting and technical assistance.
Directs and manages the implementation of major projects to maximize existing resources. Assures that changes required by federal, state, and local government laws and regulations are implemented in a timely, complete, and accurate manner.
Provides regulatory guidance on issues such as work eligibility, worker classification, pre- and post-tax benefits, wage overpayments, foreign national employees, income characterization and tax reporting for employment-related settlements, and working-condition fringe benefits.
Manages, directly and through supervisory positions, the daily pre- and post-payroll transactions and general ledger adjustments for payroll-related accounts.
Develops, initiates, maintains, and revises payroll tax-related policies and procedures.
Identifies potential areas of tax compliance vulnerability and risk, develops and implements corrective action plans, and provides guidance on these areas.
Monitors payroll internal control plans for all state organizations and offers guidance on how to mitigate the risk of error and fraud in payroll processes.
Collaborates with other central agencies including Department of Human Resources, Budget, Development, Planning and Administration, PHRST, Department of Justice, Office of the State Treasurer, Office of Pensions, and Statewide Benefits Office in the application of local, state, and federal regulations and state human resource and payroll policies and procedures.
Develops training programs and outreach efforts to strengthen payroll knowledge and offer professional development resources to the State’s payroll professionals.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of State and federal laws applicable to the state payroll/personnel systems, including tax consequences, rules and regulations.
Knowledge of governmental accounting principles and practices.
Knowledge of managerial principles and practices.
Knowledge of process analysis/performance measurement.
Knowledge of the theory, principles, technologies, and applications of strategic and tactical planning.
Ability to identify and analyze problems/needs/issues, assess their impact and make recommendations.
Ability to analyze, recommend and implement policies, procedures, and methods.
Ability to communicate effectively and at all levels from payroll officers to business managers, directors, cabinet secretaries, and elected officials.
JOB REQUIREMENTS for State Payroll Manager
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Possession of a Bachelor’s degree or higher in Accounting, Business Administration, Economics, Finance, Business Management, Computer Information Systems or related field.
Three years experience in governmental accounting which includes analyzing, recording and reporting financial transactions for government organizations and interpreting Governmental Accounting Standards (GASB) and Generally Accepted Accounting Principles (GAAP).
Three years experience in payroll administration which includes planning, organizing, coordinating and processing payroll activities through an integrated human resource management information system.
Three years experience in policy administration which includes planning, developing, implementing and evaluating policies and procedures.
Six months experience in strategic planning such as planning and mapping a path between the present and future usually for three to five years by determining key objectives, how to accomplish the key objectives, what strategies should be used, what activities would contribute to accomplishing the key objectives and developing performance measures to gauge and report progress or success.
Six months experience in directing and managing the implementation of major projects which includes ensuring compliance with federal, state, and local governmental laws and regulations.
Six months experience in operations management which includes planning, directing, coordinating, controlling and evaluating operations typically through subordinate supervisors.