Management Analyst I/II

Recruitment #18-S54-001

Introduction

Have you mastered the art of seamlessly juggling multiple projects?  Do you have demonstrated professional level research, analyst, and administrative support experience?  The City of Ventura is accepting applications for a Management Analyst I/II opportunity on the collaborative Water Utility team in the Ventura Water Department.  To be considered for this rewarding career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 1/3/2019 filing deadline!

Ventura Water is dedicated to providing our community with quality water and wastewater services 24 hours a day, 365 days a year. As environmental stewards, our goal is to integrate water management to create long-term health and economic benefits for our community. As financial stewards, our goals are to operate and invest wisely in maintenance and renewal projects. To learn more about the Ventura Water Department, visit https://www.cityofventura.ca.gov/885/Ventura-Water.

THE POSITION

Under direction, performs a wide variety of responsible professional level research, analytical and administrative tasks in support of a department, division, or program.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

This flexibly staffed position may be filled at either the I or II level depending on the qualifications of the applicant and the staffing needs of the City.

An eligibility list is being established to fill the current full-time vacancy in the Ventura Water Department as well as future city-wide vacancies. 

THE IDEAL CANDIDATE

  • Is self-motivated, and able to work independently
  • Has excellent analytical, administrative, and project management skills
  • Demonstrates through actions a strong customer service work ethic
  • Has excellent interpersonal and communication skills
  • Enjoys working in a fast-paced environment
  • Is able to identify and cultivate sponsorships and grants from private and non-profit sources
  • Understands contract administration and insurance requirements
  • Is extremely organized and has a proven record of being able to manage and track multiple stages of a project and meet deadlines
  • Possesses excellent computer application skills
  • Has a "can do" attitude and the ability to work collaboratively in a team environment

EXAMPLES OF DUTIES

The following duties are typical for this classification.  Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties specific to assigned functional area, business needs or practices.  Duties may include, but are not limited to, the following:

Conducts administrative or management   studies, analysis and investigations related to the activities and operation of the assigned department or  program area; gathers, compiles, and interprets a variety of statistical data; prepares administrative reports.

Conducts surveys, research, and analysis, gathering complex technical data into precise, compelling and easy to understand reports and visuals for distribution to a wide variety of audiences.

Participates in the planning, development, implementation and administration of assigned programs, activities, and special projects, including strategic planning. Performs complex research of new programs, services, policies, and procedures.

Maintains assigned websites. Administers and maintains assigned systems and standards, which may include master file, user profile, and password creation and maintenance.

Assists in preparing and negotiating contracts; Coordinates contract administration.

Analyzes and monitors department or division expenditures and revenues; participates in the preparation and administration of department or division budget; prepares various financial reports as required; prepares purchase authorizations; approves accounts payable, expense reports and budget transfers; prepares grant application submittals and tracks status.

Provides responsible administrative support to assigned functional area assisting department head and managers with administrative processes, policies and procedures and assists in the installation of new programs; develops criteria to evaluate personnel needs, certification requirements, operating effectiveness, and budgetary requirements; prepares procedure manuals; may chair or actively participate in special task forces for various projects; may organize materials for community meetings or task forces adhering to public notification requirements.

Works with other agencies, groups and individuals to coordinate departmental activities;

 Represents the City or department at conferences, meetings, and/or legislative hearings.

Studies selected aspects of proposed legislation and provides advice regarding its possible effect on department programs; prepares copies of articles for publications.

Makes oral presentations to various city or community groups, organizations, governmental agencies, and the public.

Assists the public by fielding general and technical questions; responds to and resolves difficult and sensitive customer complaints and inquiries.

May supervise and review the work of technical, clerical, and secretarial staff.

Performs other related duties as required.

LICENSE/CERTIFICATES

License: Depending on assignment, possession of a valid California Class C driver's license may be required.

MINIMUM QUALIFICATIONS

A combination of experience and education equivalent to a Bachelor's degree in business or public administration, or a  related field, AND experience as follows:

Management Analyst I: requires one year of professional administrative/analytical experience OR one year of experience as a Management Technician II with the City of Ventura. Public sector experience is desirable. A Master's degree, plus completion of an internship with a local government agency, is also qualifying.

Management Analyst II: requires two years of experience equivalent to that of a Management Analyst I with the City of Ventura, performing a variety of professional support activities, preferably in a public agency.

BENEFITS

Employment Information:  Right to Work:  Before employment, candidates must submit documentation verifying their legal right to work in the United States.  Background Check:  A pre-employment verification of background, references, and medical examination will be conducted.  A drug screening may be required for some positions.  Applicants for positions using a City vehicle may be required to submit a DMV report.  Probationary Period:  Six months.

Deferred Compensation: The City contributes $168 per year to a 457 plan and will match $1,650 per year contributed by the employee, for a total benefit of $1,818 per year.

Medical & Dental Insurance: Up to $665 monthly towards a selection of plans.  Medical insurance is effective the first of the month after date of hire.  Dental insurance is effective the first of the second month after date of hire. 

Optional Benefits: $495 monthly, which may be applied toward medical insurance premiums.  Cash-out option is not available.  

Vision Insurance: City paid coverage provided for employees and dependents.  Vision insurance is effective the first of the month after date of hire.

Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent.

Disability Insurance:  City paid short and long-term disability coverage.

Retirement:  Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members.  Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10.  Additional details regarding the City’s retirement plan will be provided to candidates during the job offer process.

Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.

Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.

Vacation: 2.5 weeks, increasing to 4 weeks per year, after 10 years service. Employees may use vacation after successful completion of probation.

Personal Leave:  27 hours per calendar year.

Holidays: 12 paid holidays per year.

Sick Leave: 96-hour bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment.

Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation.

Flexible Workweek: A 9/80 workweek is available for some positions.

Wellness Program:  A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle.

Selection Plan

Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is on-line and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.

Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

Department Selection Interview
A select number of candidates will be invited to a department selection interview being held in January, date to be determined.


Conclusion

The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.