Senior Accountant

General Ledger

Recruitment #18-Q04-001

Introduction

Are you an experienced accounting professional with a strong background in general ledger accounting?  The City of Ventura is accepting applications for a Senior Accountant opportunity in our collaborative Finance and Technology Department.  To be considered for this rewarding career opportunity apply online at www.cityofventura.ca.gov/jobs by the 1/21/2019 filing deadline!

To learn more about the City's Finance and Technology Department, visit https://www.cityofventura.ca.gov/156/Finance-Technology.

THE POSITION

Under general supervision, performs a wide variety of highly responsible professional accounting activities including the analysis and maintenance of accounting systems, records and reports, in the program areas of  accounts payable, accounts receivable, payroll, treasury/revenue services, fixed assets, grant reporting and general ledger.

An eligibility list is being established to fill the current vacancy as well as future related full-time, part-time or temporary vacancies.

THE IDEAL CANDIDATE

  • Is customer service and solution oriented.
  • Works well under pressure and tight deadlines
  • Embraces leadership and fostering an environment of teamwork and professionalism. 
  • Is a collaborative team player open to new ideas.
  • Is experienced with auditing and/or implementing internal controls.
  • Has professional level project or system management experience.
  • Has thorough knowledge of federal/state reporting requirements and general ledger reconciliation.
  • Has supervisory or journey level public sector experience in one of the following program areas listed below.
  • Is a Certified Public Accountant (CPA).
  • EXAMPLES OF DUTIES

    Depending on area of assignment, duties may include, but are not limited to, the following:

    Oversees and reviews accounting processes and procedures for conformance with generally accepted accounting principles. Develops and recommends specific accounting procedures that are in accordance with local, federal and state requirements.

    Selects, supervises, trains, and evaluates the work of assigned clerical and professional staff, determining job assignments, reviewing work products, and providing training as necessary.  Plans, schedules and oversees staff work assignments and progress.  Develops and implements procedures and policies for work unit.  Analyzes current staffing needs and projects future requirements.  Monitors work performance on a continuous basis, initiating progressive discipline, training and preparing performance evaluations in a timely manner.

    Responds to requests for technical information from City staff and the public.

    Coordinates the implementation of changes to computerized accounting programs. Acts as a liaison to Information Technology for accounting system issues.

    General Ledger: Supervises the activities of the General Ledger section. Maintains chart of accounts. Prepares financial reports for the City, including CAFR, state reports, and other reports as required. Updates and maintains the City's accounting system including preparation of journal entries, budget adjustments and reclassification entries. Ensures accounting entries are completed on a regular and timely basis. Reconciles, analyzes, updates, and maintains all general ledger funds, accounts, projects, sub-projects, and account sub-systems such as accounts payable, accounts receivable, payroll, inventory, fixed assets, grant reporting and revenues. Prepares adjusting entries, fiscal year closing adjustments, and documents for auditors as required.

    Accounts Payable and Payroll: Supervises the activities of the Accounts Payable and Payroll sections. Ensures employees are paid in accordance with City policies and Collective Bargaining Units’ memoranda of understanding.  Ensures all payroll taxes are filed and paid within the required time frames. Reviews vendor payments for accuracy in amounts and backup documentation. Processes annual employee W-2 forms and vendor 1099 forms and files with appropriate state and federal agencies as required by law. Updates and maintains the City's accounting system including preparation of journal entries, budget adjustments and reclassification entries. Reconciles, analyzes, updates, and maintains general ledger payroll and payable accounts and account sub-systems.  Prepares adjusting entries, fiscal year closing adjustments, and documents as required. 

    Treasury/Revenue Services: Supervises the activities of the Revenue Services section, including citywide cashiering and revenue collection functions. Implements policies and procedures to insure collection of all taxes and fees administered by Finance & Technology such as business tax, transient occupancy tax, and utility user tax. Participates in the development and implementation of goals, policies, and priorities relating to cash management functions. Directs the City's central cashiering functions.  Reconciles, analyzes, and maintains accounts receivable accounts and account sub-systems.  Compiles statistical and financial data; prepares reports on billing and collection activity. Receives and evaluates citizen inquiries and initiates appropriate course of action. Provides information to others requiring interpretation and/or enforcement of applicable regulations. Provide customer service to residents and business owners.

    Performs other duties as assigned.

    LICENSE/CERTIFICATES

    License:  Depending on assignment, possession of a valid California Class C driver's license may be required.

    Certificate: Certification as a Certified Public Accountant (CPA) is preferred.

    WORKING CONDITIONS

    Environment: works in indoor office conditions; and works under the pressure of deadlines. Physical Abilities: hearing and speaking sufficient to exchange information in person or on the telephone; uses hands and fingers in extensive use of personal computer; close vision and the ability to adjust focus sufficient to read computer screens and printed documents; mental capability to read and interpret data, perform highly detailed work on multiple concurrent tasks, and work under deadlines; and sits or stands for prolonged periods of time. Hazards: exposed to computer screens.

    MINIMUM QUALIFICATIONS

    A combination of training, education and experience equivalent to a bachelor's degree in accounting, finance, or business administration, or an equivalent field, and three years of  increasingly responsible accounting experience in the assigned program areas related to general ledger accounting, revenue/treasury services, accounts payable, and payroll. Lead or supervisory experience is highly desirable.  Public sector accounting experience is highly desirable.

    BENEFITS

    Employment Information:  Right to Work:  Before employment, candidates must submit documentation verifying their legal right to work in the United States.  Background Check:  A pre-employment verification of background, references, and medical examination will be conducted.  A drug screening may be required for some positions.  Applicants for positions using a City vehicle may be required to submit a DMV report.  Probationary Period:  Six months.

    Deferred Compensation: The City contributes $168 per year to a 457 plan and will match $1,650 per year contributed by the employee, for a total benefit of $1,818 per year.

    Medical & Dental Insurance: Up to $665 monthly towards a selection of plans.  Medical insurance is effective the first of the month after date of hire.  Dental insurance is effective the first of the second month after date of hire. 

    Optional Benefits: $495 monthly, which may be applied toward medical insurance premiums.  Cash-out option is not available.  

    Vision Insurance: City paid coverage provided for employees and dependents.  Vision insurance is effective the first of the month after date of hire.

    Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent.

    Disability Insurance:  City paid short and long-term disability coverage.

    Retirement:  Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members.  Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10.  Additional details regarding the City’s retirement plan will be provided to candidates during the job offer process.

    Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.

    Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.

    Vacation: 2.5 weeks, increasing to 4 weeks per year, after 10 years service. Employees may use vacation after successful completion of probation.

    Personal Leave:  27 hours per calendar year.

    Holidays: 12 paid holidays per year.

    Sick Leave: 96-hour bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment.

    Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation.

    Flexible Workweek: A 9/80 workweek is available for some positions.

    Wellness Program:  A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle.

    Selection Plan

    Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is online and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.

    Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

    Department Selection Interview
    A select number of candidates will be invited to a department selection interview being held in February 2019, date to be determined.

    Conclusion

    The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.

    In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.