Treasury Manager

Recruitment #18-M51-001

Introduction

Are you a dedicated finance professional with a strong municipal background in revenue collection and treasury operations?  Do you have strong leadership skills and thrive in a fast-paced environment with a passion for assisting our business community?  The City of Ventura is accepting applications for the Treasury Manager opportunity in our collaborative Finance and Technology Department.  To be considered for this rewarding career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 10/21/2018 filing deadline!

To learn more about the City of Ventura's Finance and Technology Department, visit https://www.cityofventura.ca.gov/156/Finance-Technology.

THE POSITION

Under administrative direction of the Assistant Finance Director, plans, organizes and manages the activities and operations of the Treasury and Business License Division.  Oversees Citywide revenue collection, including tax and fee billing, delinquency processing and collection duties, as well as the City’s business license section, cashiering and the receipt of payment.  Trains, supervises, and evaluates the work of assigned staff.

THE IDEAL CANDIDATE

  • Leads by example with uncompromising integrity and reliability
  • Displays broad experience in revenue collection and treasury operations
  • Demonstrates through actions a strong customer service work ethic
  • Has exemplary interpersonal and communication skills
  • Possesses strong management skills and works collaboratively at all levels of the organization
  • Is an experienced supervisor, with proven ability to effectively hire, train, coach and mentor, schedule and evaluate staff
  • Responds diplomatically and tactfully to the public while implementing City ordinances and following policy
  • Thrives in a fast-faced environment, handling multiple tasks simultaneously while making logical decisions and meeting changing priorities and deadlines
  • Demonstrates sound cash management experience in a government environment 
  • Continuously looks for ways to streamline and operate efficiently by embracing and implementing new ideas

EXAMPLES OF DUTIES

Duties include, but are not limited to, the following:

 

Plans, organizes, controls, and manages the Treasury and Business License Division.  Oversees the accounting activities for the investment portfolio, all debt instruments, and all cash account reconciliations.

 

Ensures financial compliance with City ordinance requirements for various programs, including, but not limited to, the short-term vacation rental program, mobile home rent review, transient occupancy tax, massage establishments, adult entertainment, alcohol permit fees, and clean water permit fees.

 

Manages and oversees Citywide revenue collection, forecasting, and analysis, including invoicing for City services and review of delinquent accounts through collection efforts. Coordinates with the City Attorney’s office to prepare collection cases for small-claims court.

 

Manages and oversees the utility billing program, including initiation and termination of customer accounts, delinquency processing, and collections.  Recommends lien attachments on delinquent accounts.  Oversees the cashiering function for City cash receipts and payments.

 

Implements and monitors long-term plans, goals and objectives focused on achieving the division’s mission and priorities.  Supervises the development, implementation and evaluation of plans, policies, work processes, systems and procedures to achieve annual goals, objectives and work standards.

 

Plans, organizes, directs and evaluates the performance of assigned staff.  Establishes performance requirements and personal development targets.  Regularly monitors performance and provides coaching for performance improvement and development.  Recommends compensation and provides other rewards to recognize performance.  Recommends and coordinates training.  Recommends disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the City’s Personnel Rules and Regulations.

 

Prepares and administers the division budget, recommending adjustments as necessary.  Participates in the forecast of funds needed for staffing, equipment, materials and supplies.  Monitors and approves expenditures and implements adjustments.

 

Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate services and staffing levels.

 

Interacts with the public on a frequent basis.  Provides leadership and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving the department’s and the City’s mission, objectives and values.

 

Reviews contracts involving revenue to the City to ensure compliance with banking requirements and maximized efficiency.

 

Maintains current knowledge of new trends and innovations in the field of revenue collections and customer service.  Attends and participates in professional group meetings and professional development activities.

 

Performs other duties as assigned.

LICENSE/CERTIFICATES

License:  Depending on assignment, possession of a valid Class C driver's license may be required.

WORKING CONDITIONS

Environment:  works indoor office conditions; attends evening meetings as needed; frequent contact with the public; handles difficult customer service situations; and works under pressure of deadlines.  Physical Abilities:  hearing and speaking to exchange information in person or on the telephone; uses hands and fingers in extensive use of personal computer; close vision and the ability to adjust focus sufficient to read computer screens and printed documents; mental capability to read and interpret data, perform highly detailed work on multiple concurrent tasks and under pressure of deadlines; and sits for prolonged periods of time.  Hazards:  Exposed to computer screens.

MINIMUM QUALIFICATIONS

A combination of education, training, and experience equivalent to a Bachelor’s degree in accounting, business administration, finance, or a related field, and five years of increasingly responsible revenue collection/treasury and customer service experience in a governmental agency, including two years of supervisory responsibility.

BENEFITS

Employment Information:  Right to Work:  Before employment, candidates must submit documentation verifying their legal right to work in the United States.  Background Check:  A pre-employment verification of background, references, and medical examination will be conducted.  A drug screening may be required for some positions.  Applicants for positions using a City vehicle may be required to submit a DMV report.  Probationary Period:  This is an 'At Will' position, subject to discharge without notice or right to appeal.

Deferred Compensation: The City contributes $442 per year to at 457 Plan, and will match $1650 per year contributed by the employee, for a total benefit of $2092 per year.

Medical & Dental Insurance: Up to $665 monthly towards a selection of plans.  Medical insurance is effective the first of the month after date of hire.  Dental insurance is effective the first of the second month after date of hire. 

Optional Benefits: $495 monthly, which may be applied toward medical insurance premiums.  Cash-out option is not available.

Vision Insurance:  City paid coverage provided for employees and their dependents.  Vision insurance is effective the first of the month after date of hire.

Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent.

Disability Insurance: City paid short and long-term disability coverage.

Retirement:  Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members.  Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10.  Additional details regarding the City’s retirement plan will be provided to candidates during the job offer process.

Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.

Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.

Vacation: 3 weeks per year, increasing to 4 weeks after 5 years of service, for managers. Four weeks per year for Department Heads.

Holidays: 12 paid holidays per year.

Administrative Leave: 10 days per year.

Sick Leave:  96-hour-bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment.

Annual physical examination:  City-paid annual physical examination.

Auto allowance: $250 per month for Managers.

Tuition Reimbursement: $2,500 per fiscal year for tuition and books for course taken at accredited institution.

Flexible Workweek:  A 9/80 workweek is available for some positions.

Wellness Program:  A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle

Selection Plan

Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is online and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.

Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

Department Selection Interview
A select number of candidates will be invited to a department selection interview being held in November 2018, date to be determined.

Conclusion

The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.