Accounting Technician

Treasury Vacancy

Recruitment #18-G36-001

Introduction

Do you have a solid technical accounting support background in treasury and accounts receivable operations? Are you a skilled multi-tasker with a knack for attention to detail? The City of Ventura is accepting applications for an Accounting Technician opportunity on the collaborative Treasury team in the Finance and Technology Department. To be considered for this rewarding career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 3/3/2019 filing deadline!

To learn more about the City's Finance and Technology Department, visit https://www.cityofventura.ca.gov/156/Finance-Technology.

THE POSITION

Under general supervision, performs advanced, paraprofessional accounting duties, such as reconciliation, maintenance and monitoring of accounts; and the preparation and maintenance of payroll. Compiles data based on knowledge of accounting and banking practices, departmental operations, and City financial systems requiring a thorough knowledge of established bookkeeping and accounting principles and procedures, and various regulations and laws pertaining to the functional area assigned.

An eligibility list is being established to fill the vacancy in the Treasury division as well as future part-time or full-time related citywide vacancies.

THE IDEAL CANDIDATE

  • Is computer savvy, with related experience utilizing automated payroll and accounting systems.
  • Is a self-starter who can work both independently, and as a team member to achieve goals.
  • Has a strong understanding of accounting, auditing and reconciliation principles and practices.
  • Is a detail-oriented individual who can maintain accurate records, analyze data and prepare accurate financial and statistical reports.
  • Has a can-do attitude, and an ability to juggle multiple tasks, priorities, and assignments.
  • Has excellent people skills and is committed to providing superior customer service.
  • Demonstrates initiative and sound judgment in recommending solutions and resolving problems.
  • EXAMPLES OF DUTIES

    Depending on functional area of assignment, duties may include, but are not limited to, the following:

    Keeps abreast of, researches and participates in the implementation of changes in reporting or processing required to maintain legal compliance with State and Federal laws and accepted governmental accounting practices and procedures.

    Designs and interprets computer reports to gather information as needed.

    Communicates verbally with fund recipients, departments, and other agencies in order to resolve discrepancies and exchange or relate information regarding contract, budgeting compliance, financial record corrections, and inter-department appropriations or expenditures. Resolves discrepancies and recommends procedural changes to promote accuracy and/or internal controls; resolves vendor accounts and reconciliation.

    Prepares periodic summaries of financial transactions that may include balances, revenue and expenditure statements, statistical cost and operating reports to support annual reports to federal and state agencies. Interprets and explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with contract terms and accounting procedures.

    Prepares independent project work for department; provides research, analysis and recommendations regarding accounting processes and procedures to increase efficiency and service. Provides internal control for assigned function; reviews, recommends and implements approved internal controls and office procedures in accordance with established policy, resolutions and ordinances.

    May provide lead direction to, and review the work of, less experienced clerical accounting staff; plans, organizes and directs work.

    Performs related duties as assigned.

    When assigned to Treasury:  Specialized technical accounting duties related to Treasury may include Accounts Receivable for multiple departments including invoicing, statements, payment plans, preparing collections and serving as the public’s contact (including citizens and insurance companies); preparing time sensitive wire transfers and other related electronic payments as required; and reconciling the daily bank deposit. Duties may include facilitating Investment Transactions involving: ensuring sufficient funds are on hand to settle all investment transactions; preparing required documentation when notified of intent to purchase/sell Investments by the Finance Director or Assistant Finance Director; obtaining signatures from authorized City personnel; setting up the online settlement instructions and the wire for the transaction after receiving proper signatures; notifying authorizing parties when complete; and confirming transaction settled. Annually audits the City's Petty Cash. Other activities may include tracking day-to-day cash, forecasting daily cash needs via established spreadsheets and determining the amount of money to move to meet daily cash needs, preparing various Excel spreadsheets for bank deposit reconciliations, assisting the Treasury Accountant with the City’s overall bank reconciliation and reconciliation of monthly trustee statements for all debt obligations, and may notarize documents as needed.

     

    When assigned to Fleet Maintenance:  Specialized technical accounting duties related to Fleet Maintenance may include managing asset acquisition and disposal, database system administrator and troubleshoot accounting system, Department of Motor Vehicle licensing and registration, monitor State and local regulatory permits for fuel and emissions, monitor and purchase fuel levels for City fueling sites, calculates and processes Federal and State fuel taxes on a quarterly basis, provides customer service, shop scheduling and manages motor pool fleet rentals.

    When assigned to Payroll:  Specialized technical accounting duties related to Payroll may include performing a variety of complex accounting clerical duties involved in the processing of the City payroll; coordinates and verifies payroll related computer input and output; assigns coding for special forms of compensation and deductions; computes miscellaneous forms of compensation, deductions, adjustments and special payroll checks. Ensures timely and accurate posting and maintenance of payroll related employee data and follows up with department representatives/employees as necessary. Implements wage orders; working with City Attorney as necessary regarding questions on payroll wage procedures and processes, and appropriately notifying employees. Ensures that the terms and conditions contained within Memoranda of Understanding (MOU), Personnel Rules and Regulations, and Salary and Benefit resolutions as it relates to payroll processes (e.g., qualification for various leave accruals, use of leave) are implemented, and makes decisions regarding same within established guidelines.

    When Assigned to Police/Fire:  Specialized technical accounting duties related to Police/Fire payroll may include preparing payroll from time reports, computerized records or schedules after verifying accuracy of data.  Reviews employee requests for special pay items such as overtime, court pay, and other special assignment pay to ensure compliance with memorandums of understanding, salary resolution, department policies and practices; assists in auditing and reconciling biweekly payroll for police and fire departments for submittal to centralized payroll. Performs routine purchasing duties, placing direct purchase orders; prepares purchase orders for items routed to centralized purchasing; codes invoices for appropriate accounting; prepares reports periodically and upon request regarding purchasing expenses.  Contacts potential vendors to receive price quotes for issuance of direct purchase orders. 

    LICENSE/CERTIFICATES

    License:

    Depending on assignment, possession of a valid California Class C driver's license may be required.

    Class C California driver's license required for position in Fleet Maintenance.

    Certificate:

    Treasury assignment:  Certification as a California Notary Public is desirable.

    WORKING CONDITIONS

    Environment: works in indoor office conditions. Physical Abilities: hearing and speaking to exchange information in person or on the telephone; uses hands and fingers in extensive use of personal computer; close vision and the ability to adjust focus sufficient to read computer screens and printed documents; hear in the normal audible range, with or without correction; mental capacity to read and interpret data, perform highly detailed work on multiple concurrent tasks and under deadlines; and sits or stands for prolonged periods of time. Hazards: exposed to computer screens.

    MINIMUM QUALIFICATIONS

    A combination of education, training and experience equivalent to completion of high school plus some college level coursework in bookkeeping or accounting, and three years of increasingly responsible fiscal support experience related to the preparation and maintenance of financial, fiscal, and other accounting records, general accounting (accounts payable/receivable), bookkeeping, payroll processing, or asset acquisition/disposal related to the assigned area (fleet vehicle, accounting, treasury, payroll) which includes experience using automated information systems.  An associates degree with major coursework in accounting is desirable.

    BENEFITS

    Employment Information:  Right to Work:  Before employment candidates must submit documentation verifying legal right to work in the United States.  Background Check:  A pre-employment verification of background, references, and medical examination will be conducted.  A drug screening may be required for some positions.  Applicants for positions using City vehicles may be required to submit a DMV report.  Probationary Period:  Twelve months.

    Deferred Compensation:  $442 per year will be matched in a 457 Plan.

    Medical & Dental Insurance: Up to $691 monthly towards a selection of plans.  Medical insurance is effective the first of the month after date of hire.  Dental insurance is effective the first of the second month after date of hire.

    Optional Benefits: $469 monthly, applied toward medical insurance premiums.  Cash-out option is not available.   

    Vision Insurance: City paid coverage for employees and dependents.  Vision insurance is effective the first of the month after date of hire.

    Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent.

    Disability Insurance: City paid short and long-term disability coverage.

    Retirement:  Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members.  Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10.  Additional details regarding the City’s retirement plan will be provided to candidates during the job offer process.

    Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.

    Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.

    Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation.

    Personal Leave:  27 hours per calendar year.

    Holidays: 12 paid holidays per year.

    Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours.

    Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation.

    Direct Deposit: Paychecks are automatically deposited to employee accounts. 

    Flexible Workweek: A 9/80 workweek is available for some positions.

    Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle.

    Selection Plan

    Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is online and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; P.O. Box 99; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.

    Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

    Department Selection Interview

    A select number of candidates will be invited to a department selection interview being held in March 2019, date to be determined.

    Conclusion

    The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.

    In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.