Police Records Specialist I/II

Recruitment #19-B09-001


Are you interested in a civilian law enforcement career, helping to keep Ventura safe and livable?  Do you have strong customer and administrative support skills?  The City of Ventura is accepting applications for a regular full-time Police Records Specialist I/II opportunity in our progressive Police Department.  To be considered for this exciting career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 7/21/2019 filing deadline!

To learn more about the Ventura Police Department, visit https://www.cityofventura.ca.gov/816/Police-Department.


Under general supervision, performs a wide variety of data entry and retrieval duties in the operation of the City's computerized police records system, and performs other general clerical duties as required.

This is a flexibly allocated position that may be filled at either the I or II level, depending on the qualifications of the applicants and the needs of the city.


  • Has excellent communication skills, with a strong customer service philosophy in providing assistance in person, in writing, and over the telephone
  • Is an energetic and organized multi-tasker, able to balance community needs with Department and program goals
  • Possesses excellent computer skills
  • Demonstrates attention to detail in composing and proofreading documents to ensure accuracy

    Duties may include, but are not limited to, the following:

    Operates a computer terminal and printer to type, enter, modify and retrieve a wide variety of police reports and records. 

    Performs word processing duties related to police records, including preparation of memos, letters and other material from oral dictation, rough draft, copy, notes or transcribing machine recordings.

    Types, records and files a wide variety of police records, reports and materials, including memos, letters, financial reports, complaints, declarations and fingerprint cards.

    Operates teletype machine to enter, modify, and retrieve data such as stolen recovered property, driver's licenses and vehicle registration information and warrants on wanted persons.

    Sorts, files, copies and distributes crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel.

    Assists department personnel and the public performing records checks, issuing permits and collecting fees, mailing out regulations, and providing general information regarding department policies, procedures and regulations.

    Assembles, codes, records and summarizes a variety of police record data, including serious crime offenses, stolen vehicles, crime reports, booking sheets and field interrogation cards.

    Operates calculator and other standard office machines.  Operates a PBX telephone switchboard.  Routes and refers calls.  Takes messages.  

    Performs other related work as required.


    License:  Depending on assignment, possession of a valid California Class C driver's license may be required.


    A combination of education, training and experience equivalent to completion of high school, supplemented by specialized clerical and computer courses, keyboarding sufficient to perform the duties of the job, and six months of office or clerical experience are required.

    Police Records Specialist II:  In addition one year of experience comparable to that of a Police Records Specialist I with the City of Ventura is required.


    Employment Information:  Right to Work:  Before employment candidates must submit documentation verifying legal right to work in the United States.  Background Check:  A pre-employment verification of background, references, and medical examination will be conducted.  A drug screening may be required for some positions.  Applicants for positions using City vehicles may be required to submit a DMV report.  Probationary Period:  Twelve months.

    Deferred Compensation:  $442 per year will be matched in a 457 Plan.

    Medical & Dental Insurance: Up to $691 monthly towards a selection of plans.  Medical insurance is effective the first of the month after date of hire.  Dental insurance is effective the first of the second month after date of hire.

    Optional Benefits: $469 monthly, applied toward medical insurance premiums.  Cash-out option is not available.   

    Vision Insurance: City paid coverage for employees and dependents.  Vision insurance is effective the first of the month after date of hire.

    Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent.

    Disability Insurance: City paid short and long-term disability coverage.

    Retirement:  Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency.  Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC.  Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members.  Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10.  Additional details regarding the City’s retirement plan will be provided to candidates during the job offer process.

    Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.

    Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.

    Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation.

    Personal Leave:  27 hours per calendar year.

    Holidays: 12 paid holidays per year.

    Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours.

    Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation.

    Direct Deposit: Paychecks are automatically deposited to employee accounts. 

    Flexible Workweek: A 9/80 workweek is available for some positions.

    Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle.

    Selection Plan

    Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is on-line and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; P.O. Box 99; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.

    Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

    Department Selection Interview
    A select number of candidates will be invited to a department selection interview being held in August 2019, date to be determined. 


    The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.

    In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.