City of Ventura

Management Analyst II (#S09)

Unit: SEIU - Supervisory Unit (S)
$33.94-$45.48 Hourly / $5,882.67-$7,882.87 Monthly / $70,592.08-$94,594.45 Yearly

Management Analyst I (#S54)

Unit: SEIU - Supervisory Unit (S)
$30.75-$41.20 Hourly / $5,329.43-$7,141.45 Monthly / $63,953.14-$85,697.46 Yearly


THE POSITION

Under direction, performs a wide variety of responsible professional level research, analytical and administrative tasks in support of a department, division, or program.

This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on the operational needs of the department and staffing levels.

DISTINGUISHING CHARACTERISTICS

Management Analyst I is the professional entry-level class in the Management Analyst series. Incumbents work under general supervision and are assigned more routine, analytical, administrative duties with limited scope, requiring a minimum of previous administrative experience.

Management Analyst II is the journey-level class in the series. The Analyst II works under direction, performing a broader range of duties having greater complexity and working with latitude for independent decision making and in recommending policy and solutions to problems.

Management Analyst is flexibly staffed and vacancies may be filled at either the I or II level, depending on individual qualifications and City needs. The level is determined by the complexity, difficulty and frequency of report writing, public speaking, oral presentations, research and analysis, policy recommendations, supervision of others, budgeting, direct personal contact, special projects, committee participation, decision making and strategic planning. Other factors which influence level include the degree of delegated authority and the incumbent's depth of knowledge of the specialized functions and operations of the departmental to which assigned.

EXAMPLES OF DUTIES

The following duties are typical for this classification.  Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties specific to assigned functional area, business needs or practices.  Duties may include, but are not limited to, the following:

Conducts administrative or management   studies, analysis and investigations related to the activities and operation of the assigned department or  program area; gathers, compiles, and interprets a variety of statistical data; prepares administrative reports.

Conducts surveys, research, and analysis, gathering complex technical data into precise, compelling and easy to understand reports and visuals for distribution to a wide variety of audiences.

Participates in the planning, development, implementation and administration of assigned programs, activities, and special projects, including strategic planning. Performs complex research of new programs, services, policies, and procedures.

Maintains assigned websites. Administers and maintains assigned systems and standards, which may include master file, user profile, and password creation and maintenance.

Assists in preparing and negotiating contracts; Coordinates contract administration.

Analyzes and monitors department or division expenditures and revenues; participates in the preparation and administration of department or division budget; prepares various financial reports as required; prepares purchase authorizations; approves accounts payable, expense reports and budget transfers; prepares grant application submittals and tracks status.

Provides responsible administrative support to assigned functional area assisting department head and managers with administrative processes, policies and procedures and assists in the installation of new programs; develops criteria to evaluate personnel needs, certification requirements, operating effectiveness, and budgetary requirements; prepares procedure manuals; may chair or actively participate in special task forces for various projects; may organize materials for community meetings or task forces adhering to public notification requirements.

Works with other agencies, groups and individuals to coordinate departmental activities;

 Represents the City or department at conferences, meetings, and/or legislative hearings.

Studies selected aspects of proposed legislation and provides advice regarding its possible effect on department programs; prepares copies of articles for publications.

Makes oral presentations to various city or community groups, organizations, governmental agencies, and the public.

Assists the public by fielding general and technical questions; responds to and resolves difficult and sensitive customer complaints and inquiries.

May supervise and review the work of technical, clerical, and secretarial staff.

Performs other related duties as required.

KNOWLEDGE & ABILITIES

Knowledge of: principles and practices of organization and public administration; research techniques, sources and availability of information, and methods or report presentation; applicable federal, state and local laws, rules and regulations pertaining to local government operations; principles and practices of supervision and management, computer applications such as: word processing, spreadsheet, and database software.

Ability to: compile, organize, present and analyze statistical data in a clear and logical manner; communicate effectively, both orally and in writing; schedule, coordinate and assume control of a project and make sound recommendations; properly interpret and make decisions in accordance with laws, regulations and policies; prepare and write complete and accurate reports; establish and maintain effective work relationships with those contacted in the performance of required duties.

In addition, the Management Analyst II will have:

Knowledge of: principles and practice of organization, review and analysis; and principles, practices and procedures of municipal budgeting; contract insurance relative to contract administration; grant submittal processes.

Ability to: analyze a variety of complex administrative problems and make sound policy and procedural recommendations.

LICENSE/CERTIFICATES

License: Depending on assignment, possession of a valid California Class C driver's license may be required.

WORKING CONDITIONS

Environment: works in indoor office conditions; and may attend evening meetings. Physical Abilities: hearing and speaking sufficient to exchange information on the telephone, in person, and at formal presentations; close vision and the ability to adjust focus to read and operate office equipment including personal computer; sitting or standing for extended periods of time; uses hands to handle, feel or operate standard office equipment including personal computer; mental capability to read and interpret financial and statistical data and documents, and perform highly detailed work on multiple concurrent tasks. Hazards: exposed to computer screens.

MINIMUM QUALIFICATIONS

A combination of experience and education equivalent to a Bachelor's degree in business or public administration, or a  related field, AND experience as follows:

Management Analyst I: requires one year of professional administrative/analytical experience OR one year of experience as a Management Technician II with the City of Ventura. Public sector experience is desirable. A Master's degree, plus completion of an internship with a local government agency, is also qualifying.

Management Analyst II: requires two years of experience equivalent to that of a Management Analyst I with the City of Ventura, performing a variety of professional support activities, preferably in a public agency.


CLASS: S09; EST: 1/1/1990; REV: 1/5/2016;
CLASS: S54; EST: 1/1/1990; REV: 1/5/2016;