Unit: Confidential (C)
$26.58-$32.30 Hourly / $4,606.54-$5,598.16 Monthly / $55,278.50-$67,177.97 Yearly
Under general supervision, to perform a variety of complex activities in the daily operation of the City Clerk's Office; to maintain official City records; and to perform a variety of technical tasks relative to assigned areas of responsibility. Attends weekly night meetings.
This position is designated as "confidential" in the City's Employer-Employee Relations Resolution.
This classification is a specialized position providing high-level
administrative assistance in the day-to-day activities and programs administered
through the City Clerk's Office. This classification is distinguished from
other administrative support positions by the specialized knowledge required in
municipal operations, and the ability to assume higher-level responsibility in
the absence of the Assistant City Clerk.
Duties may include but are not limited to the following:
Processes ordinances, resolutions, agreements, contracts, and other documents. Receives, coordinates, and processes appeals for public hearings, and prepares and processes public hearing notices. Receives and opens bids for public works construction or other City projects and process the related documentation. Receives tort claims.
Prepares the City Council, Successor Agency, and Public Facilities Financing Authority agenda and assists with the assembly and distribution of agenda material for their meetings, including an electronic format in compliance with the Brown Act.
Attends City Council, Successor Agency, and Public Facilities Financing Authority meetings; prepares minutes of these meetings; and maintains their records, including an electronic records management system. Monitors the proper operation of the audio/visual/digital systems in the Council Chamber.
Certifies a variety of City documents and maintain custody of the City's record and seal. Assists with the City's Records Management Program in compliance with the Public Records Act.
Assists with administrative citation matters.
Assists with processing municipal elections per the City Charter and Elections Code, meeting the requirements of the Political Reform Act, including campaign statements in electronic format and statements of economic interests, and the City's Campaign Reform Act.
Assists with the recruitment and appointment process of various City Council boards, commissions, and committees in compliance with the Maddy Act.
Maintains good public relations and customer service, and respond to a variety of questions and inquiries from the public, City departments, and news media in compliance with the Public Records Act.
Provides professional and technical assistance to the City Manager, City Council, and City departments relating to the above.
Performs related duties and responsibilities as required.
Knowledge of: modern office principles and practices; legal and administrative procedures relating to municipal record keeping and/or records management systems, and modern office methods and procedures for records management; research and writing techniques and methods; the Brown Act; the Public Records Act; the Political Reform Act; the Maddy Act; the Elections Code; and proper English usage, spelling, punctuation, and grammar.
Ability to: interpret, organize, and explain information and material in conformance with laws, ordinances, resolutions, agreements, contracts, policies, and regulations; maintain complex records, and retrieve records in an efficient manner; research, analyze, and evaluate documents, records, and files; take notes at a speed necessary to prepare minutes; type accurately (60 WPM net minimum) and use computer equipment; independently compose clear and concise reports, correspondence, and notices; accurately proofread written materials; establish and maintain a positive team-building, task-oriented working relationship within the office, with other City personnel, elected officials, and the public; work independently in the absence of supervision; communicate clearly and concisely orally and in writing; and summarize written material.
Depending on assignment, possession of a valid California Class C driver's license may be required.
Possession of a Certified Municipal Clerk (CMC) certificate is desirable.
Environment: Works in indoor office conditions; and
attends evening meetings. Physical Abilities:
hearing and speaking to exchange information in person or on the telephone;
sitting or standing for prolonged periods of time; uses hands and fingers to
use, feel and operate standard office equipment, including personal computer;
close vision and the ability to adjust focus to read and operate office
equipment, including personal computer; and mental capability to perform highly
detailed work on multiple concurrent asks and under intensive deadlines.
Hazards: Exposed to computer screens.
A combination of education, training and/or experience equivalent to completion of the twelfth grade, and four years of increasingly responsible professional secretarial or administrative experience in either municipal operations or comparable agency performing related duties. City Clerk's Office experience and/or training is desirable.