CONTRACT COMPLIANCE OFFICER

Recruitment #2309-0987-001

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Introduction


Ignite your future by joining the City of Tucson where we value our employees, deliver exceptional service, and create an inspiring place to work!!

The City of Tucson's Business Services Department is a busy and exciting department that works directly with a very diverse group of City departments, businesses, contractors, subcontractors, and citizens.  One of the department's responsibilities is to ensure contractors are in compliance with local and federal standards. 

General Description

The Contract Compliance Officer conducts investigations of City contractors and subcontractors to ensure that employment practices are in compliance with City and federal standards, specifically with the Davis Bacon and Related Acts (DBRA).  DBRA is applicable on all federally funded construction projects over $2,000.

Essential Functions

Uses independent judgment for the following:  

Conducts on-site contractor employee interviews and labor compliance investigations.  

Observes and notates tasks performed by prime and sub-contractor employees at job sites.  

Reviews certified payroll records against noted observations.

Reviews certified payroll submittals and audits payroll information to ensure compliance with Federal and local laws.  

Meets with contractors to explain payroll requirements and review their payroll records.

Monitors and reviews federally funded construction project specifications, confers with city project managers, engineers and associated project staff to establish the appropriate federal wage decision on construction projects.  

Completes annual/semi-annual reports to the US Department of Labor.  

Verifies contractor/subcontractor eligibility with State Contractor’s Licensing Board and Federal debarment lists.

Resolves labor compliance problems and coordinates labor compliance activities with project managers and engineers before releasing project funds.

Notifies prime contractors of findings/violations/infractions and requests corrective action. Recommends withholding of funds from contractor’s payments for non-compliance. Closes out labor compliance files in a timely manner.

Recommends withholding of funds from contractor’s payments for non-compliance.

Responsible for developing and maintaining policies and procedures for the department’s labor compliance program in accordance with current regulations and requirements. Establishes monitoring programs for compliance with federal or local wage laws.            

Interacts, educates and participates in public presentations regarding federal and local wage laws with a variety of customer groups including contractors, consultants, city departments, community groups and organizations.   

Prepares correspondence, discrepancy letters, enforcement reports, activity reports, analyses, recommendations, memos, and other communications.   

Advises management on compliance issues and requirements.  

Provides guidance to city project managers relating to compliance with FTA/FHWA/ADOT requirements including Public Notice Posting (Bulletin Boards), and the Buy America Act and serves as the city’s subject matter expert for labor compliance issues, requests and audit support.  

Works closely with the SBE/DBE program to ensure contracts comply with DBE and SBE requirements, including required program documentation, field investigations, and oversight of ADOT’s Local Public Agency system for department contract compliance.  

Interacts with City of Tucson technology: Document management system, eProcurement system, MS Word, Excel, Access and PowerPoint.  

Performs a wide range of assignments independently without close supervision.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 3 years of experience in public contracting, construction management, and/or construction trades


*Any combination of relevant education and experience may be substituted on a year-for-year basis.

Selection Plan

*Applications must include a resume for consideration, any application without a resume will be considered incomplete as this will be a rated component of the examination process*

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring qualified applicants will then be invited to participate in the Oral Board Interview. 

  • Oral Board Interviews to be held October 5, 2023 and/or October 6, 2023 via Microsoft Teams.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  • 15% of your rating for cover letter/resume rater reviewed score
  • 10% of your rating for training, education, and work experience
  • 75% of your rating for the oral board interview

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present appropriate documentation at the time of the exam/interviews. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Neil Nickol at neil.nickol@tucsonaz.gov at least 48 hours prior to the evaluation.

Conclusion

BENEFITS

City-Wide Benefits

» Medical: Choice between a high deductible plan (HSA or HRA), or Network plan.

» Dental: Choice between a national dental PPO and a local dental HMO.

» Vision: Coverage for annual eye exam and glasses or contacts, plus LASIK.

» Life: City-paid coverage for you and dependents, plus option to buy more.

» Long-Term Disability: Income replacement of up to 60% of your base salary in the event of a qualifying disability.

» Employee Assistance Program: Enhance your wellbeing when life doesn’t go as planned.

» Flexible Spending: Pay for qualified health and dependent care expenses using pretax dollars.

» Colonial Voluntary Benefits: Financial help in the event of cancer, hospitalization, accident, and more.

Your Security and Future

» Pension: Generous pension plans that help employees retire more comfortably.

» Deferred Compensation: Save more toward a comfortable retirement with a 457(b) plan.

» Training & Tuition Assistance: Pursue your dream through internal training or financial help towards a degree.

» Education Assistance, Reimbursement, and Qualified Loan Repayment Assistance Program: Get assistance paying off your student loan debt.

» Back-Up Care: Care for your loved ones when your regular care is unavailable.

Your Peace of Mind

» Paid Parental Leave: Six (6) weeks paid leave when you welcome a child, plus other generous leave policies for FML, Medical, and USERRA.

» Paid Time Away: New hires enjoy 38 days of paid time off in the first year, with time increasing steadily thereafter (in year one: 13 accrued days of vacation, 13 accrued days of sick leave, and 12 paid holidays).

» Employee Discounts: Generous discounts ranging from car rentals to computers, gifts to groceries, electronics to entertainment.

» Social Connectedness: Forge connections with the community we serve through paid volunteerism and payroll deducted charitable giving.

For a full list of benefits, click here.


Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions will result in disqualification. All email inquiries should be directed to Neil.Nickol@tucsonaz.gov.

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.