The Procurement Division of the City of Tucson’s Business Services Department is seeking a motivated individual to join its contracting team as a Procurement Manager! The Procurement Division is committed to the principles of open, fair, and equitable competition, and to ensuring that our community receives the best value for the tax dollars that we spend.
The contracting team consists of professional contracting staff at 4 levels. The City is recruiting for a Procurement Manager at this time. All positions are described below:
• The Procurement Manager position is a supervisory position that is primarily responsible for overseeing a staff of Principal Contract Officers, Senior Contract Officers, and Contract Officers. Procurement Managers are secondarily responsible for a limited amount of contracting.
• The Principal Contract Officer position is a lead position (but non-supervisory) that is responsible for contracting for customer departments, as well as leading special projects for the Procurement Division.
• The Senior Contract Officer position is responsible for contracting for customer departments, as well as participating in special projects for the Procurement Division.
• The Contract Officer position is the entry level position and is responsible for contracting for customer departments.
For 28 consecutive years, the Procurement team has received the Achievement of Excellence in Procurement Award and is one of only 5 Procurement agencies in the country to have received the award every year since its inception. This award recognizes organizational excellence in public procurement. It measures innovation, professionalism, e-procurement, productivity, and leadership.
We invite you to consider advancing your career with the City of Tucson’s Procurement Team!
performing Procurement related functions and assists in the administration of
the Shared Services Procurement Division of the Business Services
Department. Prepares, solicits,
evaluates, negotiates and administers the most critical, complex, and/or high
profile contracts. Develops, coordinates, and implements procurement programs,
policies, and training materials. Provides procurement related and contract
management guidance to City employees and to the vending community
This classification supervises at least two full-time employees. Manages employees in one location and/or in multiple procurement satellite offices.
This position reports directly to the Procurement Administrator.
Coordinates and supervises a team of contracting
professionals by assigning work tasks, providing directions and assistance,
establishing priorities, training new employees on policies and procedures, and
reviewing and editing work. Performs hiring activities, disciplinary actions,
performance evaluations and coordinates human resources actions.
Manage employees in one location or in multiple
Procurement Satellite Offices.
Acts as a liaison with, and resource for, the
City departments that are served by the Procurement Manager’s team of employees
regularly communicating with the executive
leadership, attending management meetings or other meetings
where beneficial, providing training to the staff of those departments, assisting with contract management activities,
vendor performance issues, dispute resolution, mediating and resolving
contractual issues, etc., providing Procurement guidance, making decisions
pertaining to the application of procurement laws, policies, procedures and
practices, facilitating meetings and offering solutions to
Assists with executing and sustaining the
Business Services Department’s vision.
Evaluating and managing employee performance,
discussing and identifying personnel issues and facilitating resolutions,
promoting positive morale in the unit, ensuring staff is trained appropriately
for maximum performance, and providing leadership and guidance,
Develops strategic partnerships and contacts
with community representatives, external agencies, and other organizations to
develop a sense of relevant issues facing our community and to respond as a
representative of the City.
Contributes to the needs of the community and
the City by implementing and causing others to implement the organization’s
values and strategies by leading through example, competency, and
Maintains technical and professional knowledge
through such means as attending seminars, reviewing professional publications,
taking classes and webinars.
Developing and maintaining vendor and customer
Procures the most critical, complex, and/or high
profile solicitations and manages complex procurement projects by:
Reviewing, editing and finalizing requirements for solicitations and service
Preparing, soliciting, evaluating and
negotiating and awarding contracts;
Conducting pre-solicitation conferences,
facilitating and managing evaluation meetings, conducting consultant
interviews, demonstrations, site visits and inspections;
Conducting contract compliance activities
including claims and dispute mitigation;
Reviewing, analyzing and responding to protests.
Develops, coordinates, and implements procurement
programs and policies by researching governing laws, making recommendations,
evaluating current policies and practices and facilitating focus groups,
surveys and special projects.
Ensures maximum value for expenditures by
preparing and negotiating contracts, making contract award recommendations,
conducting market research, providing cost and price analysis, adhering to and
implementing regulations and policies and documenting contract activity.
Completes special projects as assigned.
related duties as assigned or requested. Any one position may not include all
of the duties listed. This job classification specification identifies the
responsibilities and tasks typically associated with the performance of the
Minimum Education Level & Type: Bachelor’s Degree
Minimum Experience Qualifications: At least 5 years public contracting
*Any combination of relevant education and experience may be substituted on a year-for-year basis.
Special Job Requirements
At least one of the following professional Procurement certifications (MUST BE UPLOADED OR MAY PROVIDE A COPY OF TO THE LISTED HR ANALYST);
Certified Purchasing Manager (CPM) from the Institute for Supply Management,
Certified Professional Public Buyer (CPPB) from the Universal Public Procurement,
Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council,
NIGP Certified Procurement Professional (NIGP-CPP) from NIGP
As part of the online application process all applicants are required to submit a cover letter indicating why you are interested in the position under the "Resume" tab or you may email your cover letter directly to firstname.lastname@example.org and please indicate in the subject line PROCUREMENT MANAGER 2309-0986-001 Cover Letter. Please ensure your application contains the required cover letter prior to submission or email it to email@example.com by NO LATER THAN THE CLOSE DATE/TIME. Applications received without a cover letter will be considered incomplete.
Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions and review of their cover letter.
The highest scoring applicants will then be invited to participate in the following assessments:·
- In-person Oral Board Interviews will occur on Tuesday, October 3, 2023
- Presentation will be included as part of the in-person panel board interviews.
Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:
· 10% of your rating for education and work experience
· 20% for your rater-reviewed cover letter
· 70% of your oral board interview/presentation
Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process. The DD 214 must be a copy that indicates characterization of service.
If you need an Americans with Disabilities Act-related accommodation during the testing process, please email Neil Nickol @ firstname.lastname@example.org at least 48 hours prior to the evaluation.
You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes.
Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from email@example.com and check your email account regularly. Failure to respond or follow instructions will result in disqualification. All email inquires should be directed to Neil.Nickol@tucsonaz.gov
To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.
The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.
Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.
Job Description Disclaimer
This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.