FINANCE ADMINISTRATOR

Administers and manages the operations of a division of the Business Services Department. 

Administers budgets and contracts, and determines the impact of financial decisions. 

Represents the division on special projects and issues and ensures compliance with regulations.

Performs the following functions with regular use of independent judgment:  

Organizes and directs daily operations of a division by performing administrative duties, overseeing programs, projects, and manager level personnel (two or more fulltime employees).   

Formulates and implements division strategic plans and work activities to coordinate and synchronize with department directions and goals.   

Implements and evaluates department policies, projects and programs.  

Oversees the planning, implementation, direction and management of all functions and resources of the division to achieve the strategic objectives of the department and the City in an efficient and effective manner.  

Assists with implementing the department vision through division activities and leads the division for maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other human resources actions.  

Develops and administers the division budget with staff assistance.  

Analyzes organizational and community needs, analyzes trends, reviews statistics and opportunities, and communicate information to department leadership of impending developments, and accomplishment of actions.  

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.  

Champions the values of the organization through example and accountabilities.  

Ensures that division operations conform with local, state and federal governmental regulations, other applicable rules and requirements.   Facilitates solutions to problems facing the department.  

Maintains professional knowledge through such means as attending seminars, reviewing professional publications and participating in professional organizations.  

Represents the division on special projects and issues by communicating financial impacts.  

Ensures compliance with regulations by monitoring proceeds, calculating and reporting liabilities, preparing reports, reading and interpreting contracts and legal documents.  

Conducts audit reviews, coordinates the collection of delinquent taxes, rules on tax refund requests and facilitates the of issuing of licenses, mailing tax returns and working with outside consultants and advisors.  

Oversees the preparation of the City's Comprehensive Annual Financial Report. 

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 5 years experience in accounting, budgeting, or finance and use of financial or accounting software. At least 4 of 5 required years in a supervisory capacity in a finance related functional area.

"Lead" is defined as leading at least one (1) full-time FTE in a work unit.  It does not include leading projects, departments, contractors, interns, etc.

"Supervisory" is defined as having supervised at least 1 full-time FTE.

**Any combination of relevant education and experience may be substituted on a year-for-year basis.**

REQUIRED QUALIFICATIONS: 

• Demonstrated proficiency in the use of computers and financial software applications.
• Demonstrated proficiency in financial planning skills, technical skills, leadership, and organizational management skills.
• Demonstrated effective interpersonal, written, and oral communication skills.
• Demonstrated experience interpreting and applying laws, rules, policies, and procedures

• Master of Business Administration (MBA) degree
• Professional certification from a recognized financial association, such as Certified Public Accountant (CPA); Certified Public Finance Officer (CPFO); or Certified Government Financial Manager (CGFM).
• Finance experience in a public sector setting.
• Grant Management experience is desirable.
• Demonstrated sensitivity to and desire to promote diversity.
• A record showing commitment to customer service and the application of appropriate flexibility in response to issues and opposing points of view is required.

BENEFITS

City-Wide Benefits

• Medical: Choice between a high deductible plan (HSA or HRA), or Network plan.
• Dental: Choice between a national dental PPO and a local dental HMO.
• Vision: Coverage for annual eye exam and glasses or contacts, plus LASIK.
• Life: City-paid coverage for you and dependents, plus option to buy more.
• Long-Term Disability: Income replacement of up to 60% of your base salary in the event of a qualifying disability.
• Employee Assistance Program: Enhance your wellbeing when life doesn’t go as planned.
• Flexible Spending: Pay for qualified health and dependent care expenses using pretax dollars.
• Colonial Voluntary Benefits: Financial help in the event of cancer, hospitalization, accident, and more.

Your Security and Future

• Pension: Generous pension plans that help employees retire more comfortably.
• Deferred Compensation: Save more toward a comfortable retirement with a 457(b) plan.
• Training & Tuition Assistance: Pursue your dream through internal training or financial help towards a degree.
• Education Assistance, Reimbursement, and Qualified Loan Repayment Assistance Program: Get assistance paying off your student loan debt.
• Back-Up Care: Care for your loved ones when your regular care is unavailable.

Your Peace of Mind

• Paid Parental Leave: Six (6) weeks paid leave when you welcome a child, plus other generous leave policies for FML, Medical, and USERRA.
• Paid Time Away: New hires enjoy 38 days of paid time off in the first year, with time increasing steadily thereafter (in year one: 13 accrued days of vacation, 13 accrued days of sick leave, and 12 paid holidays).
• Employee Discounts: Generous discounts ranging from car rentals to computers, gifts to groceries, electronics to entertainment.
• Social Connectedness: Forge connections with the community we serve through paid volunteerism and payroll deducted charitable giving.

For a full list of benefits, click here.

Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions will result in disqualification. All email inquiries should be directed to Neil.Nickol@tucsonaz.gov.

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.