FLEET EQUIPMENT SPECIALIST

Environmental and General Services Department

Recruitment #2305-5343-001

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Introduction



The Fleet Services Division of the Environmental and General Services Department is seeking a hardworking, motivated individual with a strong work ethic to fill the Fleet Equipment Specialist position. The ideal candidate will have experience in fielding requests from departments for equipment purchases, including determining necessary specifications, reaching out to vendors, maintaining contracts, and completing new equipment compliance inspections. Experience should be with large fleets (3000+ pieces of equipment). Interested individuals should be familiar with designing preventative maintenance plans, maintaining and using vehicle warranties, and vehicle usage tracking/reporting. This position stays up to date on mechanical industry specifications and publications as well as department needs to ensure fleet is adequate.  

General Description

Leads fleet service employees in developing bid specifications, evaluating bid proposals, recommending award of contracts and preparing purchase requisitions for new equipment and vehicles. Manages warranty and vendor issues.

Essential Functions

This is a lead position affording guidance to other positions performing the same tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.

Evaluates bid proposals by comparing vendor proposals to specifications, analyzing non-exceptions to the specification, determining the impact and analyzing the costs of equipment, options and proposed services.

Develops specifications for new equipment and vehicles by coordinating with other departments to determine requirements, coordinating with manufacturers to obtain technical information, evaluating information and requirements to develop specifications, meeting with departments to validate specifications, and coordinating demo instructions.

Prepares purchase requisitions by developing award recommendations, determining account numbers, estimating costs and quantities and recommending vendors.

Develops preventive maintenance and replacement programs for new equipment and vehicles by using manufacturer's recommendations in conjunction with projected use severity, extent and expected obsolescence.

Manages warranty and vendor issues by acting as the initial contact for contract repairs on vehicles and equipment, contacting the vendor for warranty and recall repairs and replacing vehicles as requires.

Answers questions regarding special equipment and resolves problems.

Aids in the disposal of surplus vehicles.

Minimum Qualifications

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 3 years developing bid specifications and recommending award of contracts for the purchase of new equipment and vehicles for a large organization 

***Experience may be taken in lieu of education***

Preferred Qualifications

Experience in fielding requests from departments for equipment purchases, including determining necessary specifications, reaching out to vendors, maintaining contracts, and completing new equipment compliance inspections. 

Knowledge of mechanical industry specifications and publications

Experience with fleets of 3000+ pieces of equipment

Familiarity with designing preventative maintenance plans, maintaining and using vehicle warranties, and vehicle usage tracking/reporting

Selection Plan

As part of the online application process all applicants are required to submit a resume under the "Resume" tab. A resume is required to be uploaded or emailed to EGSD_HR@tucsonaz.gov no later than the close date and time of this recruitment. Resumes will be scored. Please ensure your application contains the required resume prior to submission. 

Your application will be considered incomplete and will not receive any further consideration. 

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile, their resume, and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in a Panel Board Interview. 

  • Panel Board Interviews will be held on June 21, 2023

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  • 10% of your rating your education and work experience
  • 10% of your rating your resume
  • 80% of your rating your panel board interview   
This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months. The highest scoring candidates placed on the Civil Service Employment List may be invited to participate in a Selection Interview. 

  • Selection Interviews may be conducted on June 28, 2023

Veterans, Native American, or Disability preference points will be added to the achieved score for those that are placed on the Civil Service Employment List. If you qualify for Veteran or Native American preference points as outlined in your Employment Profile, you must submit your documentation either in-person, upload to your COT application, or by email. Copies of DD 214s must reflect a characterization of service.

Applicants requiring an accommodation in accordance with the Americans with Disabilities Act for any of the applicant evaluations must contact Demetria Lopez at Demetria.Lopez@tucsonaz.gov at least 48 hours prior to the evaluation. 

Conclusion

You are encouraged to print or save as this bulletin because it contains important dates and information that will not be available online once this position closes.

Additionally, communication during this process will be sent via email, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions may result in disqualification.

All email inquiries should be directed to the individuals listed below:

Demetria Z. Lopez (520) 837-6359 or email: Demetria.Lopez@tucsonaz.gov
Marissa Horninger (520) 837-5015 or email: Marissa.Horninger@tucsonaz.gov

Pre-employment Medical Testing Requirements

CDL Physical

NIDA Drug Test

If EGSD then;

Basic Physical

50# Lift Test

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.