SENIOR ACCOUNT CLERK

Recruitment #2302-0802-001

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Introduction



The City of Tucson’s Business Services Department is seeking a motivated, dependable, customer-focused, detailed-oriented and experienced professional to serve as a Senior Account Clerk within the  Accounts Payable/Financial Operations Division.

The City of Tucson offers a wide range of generous benefits for eligible employees. Some of those benefits include:

·       Medical: Choice between a high deductible plan (HSA or HRA), or Network plan

·       Dental: Choice between a national dental PPO and a local dental HMO

·       Vision: Coverage for annual eye exam and glasses or contacts, plus LASIK

·       Life: City-paid coverage for you & dependents, plus option to buy more

·       Long-Term Disability: Income replacement of up to 60% of your base salary in the event of a qualifying disability

·       Employee Assistance Program: Enhance your wellbeing when life doesn’t go as planned

·       Flexible Spending: Pay for qualified health and dependent care expenses using pretax dollars

·       Colonial Voluntary Benefits: Financial help in the event of cancer, hospitalization, accident, more

Your Security and Future

·       Pension: Generous pension plans that help employees retire more comfortably

·       Deferred Compensation: Save more toward a comfortable retirement with a 457(b) plan

·       Training & Tuition Assistance: Pursue your dream through internal training or financial help toward a degree

·       Back-Up Care: Care for your loved ones when your regular care is unavailable

Your Peace of Mind

·       Paid Parental Leave: Six (6) weeks paid leave when you welcome a child, plus other generous leave policies for FML, Medical and USERRA

·       Paid Time Away: New hires enjoy 37 days of paid time off in the first year, with time increasing steadily thereafter (In year one: 13 accrued days of vacation, 13 accrued days of sick leave, and 11 paid holidays)

·       Employee Discounts: Generous discounts, ranging from car rentals to computers, gifts to groceries, electronics to entertainment

·       Social Connectedness: Forge connections with the community we serve through paid volunteerism and payroll deducted charitable giving 

For a full description of benefits offered to eligible employees, or to inquire further about the City of Tucson's benefits options, please visit: https://www.tucsonaz.gov/hr/employee-benefit-snapshot

General Description

The Senior Account Clerk:

  • Responsible for Accounts Payable tasks
  • Audits and Approves invoice/transaction documents.
  • Performs one or more financial accounting operations such as ensuring transactions are accurate, consistent, and in compliance with financial policies and procedures, and reviewing and approving business travel authorizations and expense reports.

Essential Functions

This is a senior position. It differs from other positions in the classification series by performing tasks at a proficient, accomplished level and handling the more difficult, complex or irregular tasks. Individuals in senior positions typically assist in setting priorities for work and are asked upon occasion to use judgement to solve unusual problems.

Processes payroll by maintaining time sheets, verifying the accuracy of time sheets, checking documentation, entering information into computer, monitoring vacation and leave time, printing copies of related reports and submitting for approval, printing, sorting and distributing checks, processing online checks, posting taxes and deductions and forwarding monies to the appropriate parties, responding to inquiries, conducting research, and resolving problems.

Provides customer service by answering telephone inquiries and providing assistance or directing to the appropriate department, responding to correspondence, contacting vendors and other service providers, conducting research to respond to or resolve questions or problems, and acting as a liaison between internal and external customers.

Performs financial duties by tracking expenditures and account balances, preparing journal entries, reconciling multiple accounts, preparing and maintaining purchase and change orders, assisting with budget preparation, processing invoices for payment, receiving and processing payments, compiling data and preparing statistical reports, preparing travel orders, maintaining and calculating travel and mileage claims, maintaining petty cash, preparing requisitions and coordinating the process for requesting goods and services.

Performs related clerical duties by training personnel, ordering supplies and equipment, securing the delivery of supplies, logging inventory, processing work orders, coordinating building maintenance with other departments, preparing employment related paperwork, scheduling appointments and maintaining calendars, taking identification photos, troubleshooting computer systems, sorting and distributing mail, handling delinquent accounts, processing work orders, performing data entry, maintaining files, records, and logs, running reports, dispatching personnel and providing assistance as needed.

Minimum Qualifications

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 1 year in accounting or bookkeeping and use of finance or accounting software

Special Job Requirements

Processing payment request(s) for services and supplies to vendors and contractors.

Reconciling paperwork and revenue taken at all cashiering stations and verifying the distribution of those funds to city revenue accounts.

Reconciling paperwork and revenue accounts and verifying taken by other city departments by performing data entry into appropriate accounts and verifying deposits are credited to the city bank account.

Applicants will be subject to City’s Backgrounds Investigation.

Preferred Qualifications

Proficiency in Microsoft Office Suite (Word, Excel)

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile, their resume review, and the responses to their supplemental questions. The highest scoring applicants will be invited to participate in an oral board interview.

  • Virtual Oral Board Interviews will be held March 3, 2022 via Microsoft Teams.
· Hiring Interviews may be conducted following completion of Oral Board Interviews.

*It is important to note that the City of Tucson uses Microsoft Teams for its virtual interviews. Please ensure that you have access to this software application.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:

  • 10% of your rating for education and work experience 
  • 90% of your Oral Board interview
This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must present appropriate documentation at the time of the Oral Board Interviews by emailing them Curtis.Rohlfs@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service.

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Curtis.Rohlfs@tucsonaz.gov at least 48 hours prior to the evaluation.

Conclusion

Communication throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly.  Failure to respond or follow instructions will result in disqualification.  All email inquiries should be directed to Curtis.Rohlfs@tucsonaz.gov.

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.