Recruitment #2302-0124-001
| Date Opened | 1/31/2023 5:10:00 PM |
|---|---|
| Close Date | 2/19/2023 12:00:00 PM |
| HR Analyst | Pilar Jauregui |
| Analyst Phone/Email | Pilar.Jauregui@tucsonaz.gov |
| Salary | $17.50 - $34.30/hour and in accordance with Administrative Directives. |
| Salary Grade | 917 |
| Department | City Court |
| Job Type | Open to All Applicants (External, Internal) |
| Employment Type |
Full-Time
|
Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.
Assists with the implementation, evaluation and interpretation of department policies, projects and procedures and make recommendations for improvement.
Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.
Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.
Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountabilities.
Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors.
Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.
Prepares reports including budget reports, databases and other documents by researching and verifying facts, consulting with other agencies, compiling statistics and preparing, submitting and distributing drafts.
Prepares and processes payroll by preparing, verifying and submitting time sheets, logging absences and vacation time, collecting leave cards, maintaining personnel files, and distributing paychecks.
Resolves problems by correcting errors in databases, answering questions, identifying, investigating, resolving and reporting problems, and discussing complaints.
Performs administrative duties by securing and maintaining records and files, calendaring with judges, preparing memos, reviewing and establishing policies and procedures, attending meetings and training sessions, participating on committees, ordering and distributing office supplies and updating and maintaining forms/manuals.
Minimum Education Level & Type: 6 months post High School
Minimum Experience Qualifications: At least 2 years of administrative support and customer service and/or supervisory experience in a court setting
"Supervisory" is defined as having supervised at least 1 full-time FTE.
Please note: education/experience equivalency substitution will be considered.
Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an in-person Oral Board Interview..
Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:
This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.
Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Pilar.Jauregui@tucsonaz.gov
The DD 214 must be a copy that indicates characterization of service.
If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Pilar.Jauregui@tucsonaz.gov at least 48 hours prior to the evaluation.