LEAD HUMAN RESOURCES ANALYST - Occupational Health and Leaves

Recruitment #2211-1031-001

Go Back View Benefits

Introduction

 

The Human Resources (HR) Department, Occupational Health and Leaves (OHL) team collaborates with all City departments and provides outstanding customer service and support to over 4,000 employees regarding FML, ADA, and WC programs.

Our OHL team is excited to have an experienced, enthusiastic, and highly motivated individual to join the Occupational Health and Leaves (OHL) Team to support the creation and improvement of the FML, ADA and WC programs and processes and drive organizational change. 

The ideal candidate for this position is committed to providing outstanding support service in a fast-paced environment as well as collaborating with departments across the organization and assist satellite offices in the area of Family Medical Leave (FML), The Americans with Disability Act (ADA), and Workers Compensation (WC).

CITY WIDE BENEFITS
The City of Tucson offers a wide range of generous benefits for eligible employees. Some of those benefits include:
  • Medical: Choice between a high deductible plan (HSA or HRA), or Network plan
  • Dental: Choice between a national dental PPO and a local dental HMO
  • Vision: Coverage for annual eye exam and glasses or contacts, plus LASIK
  • Life: City-paid coverage for you & dependents, plus option to buy more
  • Long-Term Disability: Income replacement of up to 60% of your base salary in the event of a qualifying disability
  • Employee Assistance Program: Enhance your wellbeing when life doesn’t go as planned
  • Flexible Spending: Pay for qualified health and dependent care expenses using pretax dollars
  • Colonial Voluntary Benefits: Financial help in the event of cancer, hospitalization, accident, and more
Your Security and Future
  • Pension: Generous pension plans that help both civilian and public safety employees retire more comfortably
  • Deferred Compensation: Save more toward a comfortable retirement with a 457(b) plan
  • Training & Tuition Assistance: Pursue your dream through internal training or financial help toward a degree
  • Back-Up Care: Care for your loved ones when your regular care is unavailable 
Your Peace of Mind
  • Paid Parental Leave: Six (6) weeks paid leave when you welcome a child, plus other generous leave policies for FML, Medical and USERRA
  • Paid Time Away: New hires enjoy 37 days of paid time off in the first year, with time increasing steadily thereafter (In year one: 13 accrued days of vacation, 13 accrued days of sick leave, and 11 paid holidays)
  • Employee Discounts: Generous discounts, ranging from car rentals to computers, gifts to groceries, electronics to entertainment
  • Social Connectedness: Forge connections with the community we serve through paid volunteerism and payroll-deducted charitable giving  
For a full description of benefits offered to eligible employees, or to inquire further about the City of Tucson's benefits options, please visit: https://www.tucsonaz.gov/hr/employee-benefit-snapshot

General Description

This position will be responsible for supporting the building and oversite of the City FML/medical leave, ADA, and workers compensation programs with the guidance of the OHL-HR Manger and ensuring compliance with federal/state laws and City policy.

The lead HR Analyst oversees the work of professional staff and guides staff through the case management for the City’s medical leave programs, while ensuring compliance with federal, state, and local regulations. Provides guidance to professional staff to properly inform employees of leave options, such as FML, medical leaves, parental leave, Americans with disabilities act, long term disability and medical retirement.

Serves as a liaison between management and employees, by handling questions, interpreting A.D.’s, certifications of health care provider statements etc. and helping resolve medical leave and workers’ compensation related challenges through solution orientated advice.  Serves as a back-up to Human Resources Manager who oversees the worker compensation program, leaves and ADA to ensure compliance with federal/state laws and City policy.

Essential Functions

  • This is a lead position affording guidance to other positions performing similar tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.
  • Interprets employment laws, policies, and procedures by researching laws and changes, and providing advice to managers and employees, and coordinates and directs Workers' Compensation claims processes and requests for family and medical leave.
  • Processes request for FML (new & recertification), and Donated Leave, checks the employee’s eligibility, notifies the employee of eligibility and coordinate the appropriate letter/leave packet to the employee, monitors receipt of the packet, analyzes for complete/sufficient supporting documentation, communicates/corresponds with Health care providers, designates leave with copies of notification being sent to employee and department, manages case through closure (light duty, WC, ADA) and expired cases. 
  • Maintain confidentiality in all medical communication protecting each employee under HIPAA. Monitor the return to work status of employees and ensure they have the correct medical released to return to work.
  • Monitors workers compensation claims, reviews claims, communicates with department, injured employees, City Physicians and attends various meeting regarding claims.
  • Back-up to the HR Technician for filing workers compensation claims, updating light duty logs, and printing work statuses from City Physician Portal.
  • Compile monthly OSHA logs to review and make corrections to submit to the TPA, Update Privacy Log, and Light Duty Tracking sheets. Run the Monthly OSHA hours/ employee count per city department, to track for the end of the year OSHA log.
  • Finalize yearly OSHA logs to ensure proper posting along with competition of Annual US Department of Labor Bureau of Labor Statistics (BLS) and Federal OSHA online reporting in accordance with government regulations.
  • Plans organizes, develops, prepares curriculum materials and teaches classes for City employees on various leave and workers compensation topics.  Conducts training in various formats/venues i.e., NEW employee orientation, Supervisor Ignite, It Could Cost You Your Life safety training, monthly Department Training, Risk Management quarterly meetings, Monthly Analyst Meeting etc. Provides workers compensation training regarding statutes, policies and practices to employees, supervisors and management.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 5 years of experience in Human Resources

An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of this position may be considered.

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview.   

  • Oral Board Interviews will be held: the week of December 5, 2022.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:

  • 10% of your rating for education and work experience
  • 90% for your Oral Board Interview

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Liliana.Almeraz@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call Liliana Almeraz at 520.837.4303 at least 48 hours prior to the evaluation.

Pre-employment Medical Testing Requirements

None

Bulletin Footer

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.