SURPLUS AUCTION & MATERIALS MANAGEMENT SPECIALIST

Recruitment #2209-0958-001

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Introduction



The City of Tucson's Business Services Department is looking for a Surplus Auction and Materials Management (SAMM) Specialist. SAMM manages two warehouse's. One warehouse supports Fire and Police logistics; and the other supports all other city departments.

***The City of Tucson values the safety of our employees, our residents, our community, and our visitors. In support of these values, if you are selected for this job, and are hired on or before September 24, 2022, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs.  You will need to  submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption and/or accommodation from your representative.***

 

General Description

Responsible for the effective and efficient operation of the materials management, auction and surplus programs.

Essential Functions

Manages and maintains inventory levels by communicating with the contract officers and analyzing inventory reports to prepare requisitions, place orders, expedite orders, replenish deleted stocks, prepare orders and transfer inventory.

Assists in the receiving area by loading and unloading items, receiving inventory and special order items, identifying and resolving discrepancies, stocking inventory, distributing inventory, completing reports, entering data into automated systems, filling orders and delivering inventory.

Returns items by sorting, categorizing, determining the vendor, researching current inventory needs, processing paperwork, entering data requirements and contacting vendors.

Maintains records of all incoming / outgoing surplus; schedules delivery of auction/surplus items telephonically or electronically.

Monitors compliance on deliveries quality, quantity and price against invoices, purchase orders, packing slips, contract order release forms, or other documents;

Conduct research on auction/surplus items to create appropriate, detailed descriptions to maximize auction results.

Photographs and creates displays of items for auctions and places on website.

Assists customers with viewing and requesting available surplus.

Palletize, stack and store surplus/ auction items, using forklifts, material handling, equipment, shrink wrap machine and other specialized equipment.

Minimum Qualifications

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 2 years materials management experience in a warehouse environment 

Valid and Unrestricted Class D - Driver's License

Special Job Requirements

Forklift Operator Certification required to be locally obtained upon hire

Selection Plan

*A Chronological Resume is required for this recruitment.  Any applications received without a chronological resume will be considered incomplete*

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions and resume. Those who meet the minimum qualifications will be invited to participate in an Oral Board Interview.

  • Virtual Oral Board Interviews: Will be held on October 7, 2022 via Microsoft Teams.
Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:  

  • 20% of your rating for education and work experience
  • 80% of your Oral Board interview   
This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present your documentation at the time of your Oral Board interview.  The DD 214 must be a copy that indicated characterization of service.

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Curtis Rohlfs at Curtis.Rohlfs@tucsonaz.gov at least 48 hours prior to the evaluation.

Conclusion

Additionally, communication during this process will be sent via email to the email address on file, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions may result in disqualification.

Pre-employment Medical Testing Requirements

Basic Physical

35 lb Lift Test

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.