COMMUNITY SERVICES MANAGER

ASSET MANAGER - PUBLIC HOUSING

Recruitment #2205-1470-002

Introduction



PUBLIC HOUSING ASSET MANAGER 


The City of Tucson's Housing & Community Development Department (HCD) has an exciting job opportunity for an experienced Asset Manager to join our team and provide leadership and management of the City's Public Housing Assets in accordance with Housing & Urban Development (HUD) guidelines and standards.

The City of Tucson Public Housing Authority (PHA) manages a vast array of properties including  1,900 residential housing units, and over 10 housing portfolios that include Public Housing, Tax Credit, Market, Project Based and Affordable Housing.

The Public Housing Asset Manager will provide oversight to all operations including property and maintenance management, capital improvements and long-term asset management for the City of Tucson Housing & Community Development Department.  The Asset Manager will lead a team and work with Property Managers, Housing Technician Supervisors and Housing Technicians to provide homes and services to housing tenants in the program as well as meet future housing needs.  

If you are an experienced Asset Manager looking for a new career that impacts your community, consider joining the HCD team to support the goal of    Tucson:    A Home for Everyone

General Description

Manages Community Services programs and grants. Participates in the development and administration of division budgets.

Position oversees all operations including property and maintenance management, capital improvements and long-term asset management for City of Tucson Housing & Community Development Department.

Essential Functions

Regularly directs or supervises the work of at least two fulltime employees at the supervisor level in the section. Coordinates assigned supervisory personnel and their projects ensuring timely and quality activities for the benefit of the section, division, department, City and the community.

Oversees the planning, implementation, direction and management of all functions and resources of the section to achieve the strategic objectives of the department and the City in an efficient and effective manner.

Assists with the implementation and evaluation of department policies, programs, projects and procedures.

Assists with implementing the department vision through section activities and leads the section to maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other coordinating human resources actions.

Develops and administers the section budget with staff assistance.

Analyzes organization and community needs, analyzes trends, reviews statistics and opportunities, communicates to the department leadership of impending developments.

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.

Implements the values of the organization through example and accountabilities.

Ensures that section operations conform with local, state, and federal governmental regulations and other applicable rules and requirements.

Facilitates solutions to problems facing the department.

Maintains technical or professional knowledge through such means as attending seminars, reviewing professional publications, taking classes and participating in developmental activities.

Develops, plans, implements and monitors programs by reviewing data and timelines, assigning appropriate personnel, planning, organizing and monitoring program activities, ensuring compliance with guidelines, timelines, regulations and program performance, conducting program analysis and evaluation, comparing data, locating deficiencies and planning corrective actions.

Directs the grants application process by assisting with writing grant applications and plans, gathering data from external sources, reading regulations to determine the necessary criteria, researching data for statistics and other relevant materials and creating forms.

Assists with program coordination by working with other divisions and departments, government agencies and private and non-profit agencies, conducting meetings and training sessions and analyzing and implementing federal guidelines.

Assures codes and regulations are met.

Resolves public relations problems by ensuring compliance with program requirements, enhancing the image of the City, responding to requests for information, investigating possible violations and representing programs in legal actions.

Manages personnel by meeting with and counseling personnel, conducting disciplinary actions, training personnel, and making salary recommendations.

Conducts meetings and presentations, prepares informational materials, completes reports and maintains databases.

Participates in the development and administration of division budgets by preparing, monitoring and adjusting plans as needed, projecting revenue and expenditures and approving revisions and expenditures.

Assists neighborhood associations with organization efforts, explaining City rules and procedures, requirements for by-laws and equal representation and participation, and rules for producing newsletters.

Facilitates neighborhood association events for cleanup and improvements through the Back-to-Basics program and printing and dissemination of newsletters.

SPECIFIC JOB DUTIES:

Serve as program liaison to government authorities

Provide customer service to internal and external stakeholders including community and stakeholder engagement

Market properties to maximize utilization

Ensure vendor contract compliance 

Assess the ability to reposition assets when major renovations are required

Conduct on-site unit and building inspections following HUD REAC "Uniform Physical Condition Standards" (UPCS) to ensure that housing is decent, safe, sanitary and in good repair

Determine whether Exigent Health and Safety deficiencies for the last REAC inspection have been corrected

Conduct analysis of information gathered during HUD, State, and Investor inspections

Receive and respond to corrective actions. Follow up and monitor corrective action until all findings have been closed

Provide information regarding HUD occupancy requirements

Stay informed and updated on all new HUD regulations related to Public Housing


      Research and interpret HUD policies, procedures, regulations, and other legal documents as they pertain to performance of Management and Occupancy Reviews 

 

      Evaluate and recommend the purchase or sale of an asset   


      Assist with AMP operating budgets 


      Direct goals and objectives for each property


         Host monthly asset management meetings across the portfolio


Coach site level staff with training opportunities in specific trades including plumbing, electrical and  

         HVAC


Ability to use Windows, Word, and Excel at an Intermediate level


Assist with the implementation of Emphasys/Elite paperless work order system


Other duties or assignments as needed when requested by management

 


Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 3 years of Lead or Supervisory experience in public assistance, property and grant management, and delivering community services.

"Lead" is defined as leading at least one (1) full-time FTE in a work unit.  It does not include leading projects, departments, contractors, interns, etc.

"Supervisory" is defined as having supervised at least one (1) full-time FTE.

Selection Plan


IMPORTANT INFORMATION REGARDING RESUME's and COVER LETTERS:

**RESUME'S AND COVER LETTERS WILL BE SCORED AS A COMPONENT OF YOUR OVERALL SCORE FOR THIS RECRUITMENT SO IT IS CRITICAL THAT THEY ARE SUBMITTED AS INDICATED BELOW**

As part of the online application process all applicants are required to submit a resume under the "Resume" tab along with a Cover Letter. The system will allow you to upload one document so you will want to scan both your cover letter and resume' into one document for uploading purposes. Resume's and Cover Letters may also be sent via email to denise.kendle@tucsonaz.gov  Please ensure your application contains the required resume and cover letter prior to submission, or email both to the email address above prior to submission. If submitting via email, please indicate "COMMUNITY SERVICES MANAGER - ASSETS" in the subject line.  Applications received without a resume and cover letter will be considered incomplete.

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions, as well as their resume and cover letter. 

 The highest scoring applicants will be invited to participate in an oral board interview.


    • Top scoring applicants from the T&E and written assessment will be invited to participate in an Oral Board Interview. Please note that Oral Board interviews may be conducted in person for local candidates and virtually for out-of-town candidates, and are subject to change based on current COVID-19 protocol at time of Oral Board interviews.


**It is important to note that the City of Tucson uses Microsoft Teams for its Virtual Oral Board Interviews. Please ensure that you have access to this software application, and a working camera as you will be required to appear on camera for the Oral Board portion of this recruitment.


Oral board interviews will be scheduled for July 20, 2022 and July 21, 2022

Hiring interviews may be conducted.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:  

10% of your rating for Training, Education, Work Experience 

15% of your rating for Scored Supplemental Question Text Responses and Resume and Cover Letter Review 

75% of your Oral Board Interview   

This recruitment will establish a civil service list that will be utilized to fill vacancies in Housing & Community Development Department within the next 6 months. 

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process.  The DD 214 must be a copy that indicates characterization of service. If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Neil Nickol by email at Neil.Nickol@tucsonaz.gov or by phone at (520) 837-6947 at least 48 hours prior to the evaluation.

Conclusion

You are highly encouraged to print this bulletin because it contains important testing dates and information that you will need to refer to later, as it will not be available after the closing date.

Additionally, communication during this process will be sent via email, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions may result in disqualification.

 

**The City of Tucson values the safety of our employees, our residents, our community, and our visitors. In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the City of Tucson.**

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.