LITIGATION SUPPORT CLERK - City Prosecutor's Office

The City Prosecutor's Office is recruiting for a vacancy in the Body Worn Camera unit. This starting position is responsible for highly detailed and repetitive work requiring a high level of accuracy in a variety of computer systems and with a focus on processing Body Worn Camera (BWC) disclosure. BWC clerks are responsible for audio and video redaction and disclosure for a wide-variety of court cases. Besides the actual video editing, clerks are responsible for electronic case management of the videos and constant and timely updating in the case management system. Clerks may also spend a portion of the day transferring or scanning paperwork and information on CDs. Some of the Body Worn Camera cases can be completed in a short amount of time, others may take several hours, even days, to complete. 

Due to the nature of the subject matter, confidentiality is a requirement. 

All clerks are required to assist at the reception desk during each work week to fill in for breaks, lunches and absences. Many of the other job assignments noted below in this job description - such as working with victims - are assigned to experienced clerks.

Individuals in this classification are responsible for maintaining and distributing information and physical/electronic files or related information to internal and external parties.  This position also provides assistance to the public, including defendants, public defenders, private counsel, victims, witnesses and other government agency personnel.

Litigation Support Clerks in this department may work in a single unit position but primarily work as part of a team.  Rotation and cross-training is required throughout the Division.  Specific duties, including the amount of scanning, copying, data entry, word processing, file searches and contact with the public will vary within the assigned organizational unit. 

General office hours are Monday thru Friday 8:00 AM to 5:00 PM.  One of the shifts for this department is 6:30 AM to 3:30 PM based on departmental staffing needs.

While in training, hours will be 8:00 AM to 5:00 PM.

Performs file management functions including alphabetical and numerical case filing, creating new case files, tracking case files, matching documents to case files and researching record requests, copying, data entry; minute entries, legal pleadings; orders reports and other evidentiary materials as required. Reviews case files for accuracy and completeness, determines next appropriate action and forwards files for proper handling or to next section.  

Enter, amend or delete basic complex entries in specialized computer data bases in computer systems used by the City Prosecutor, City Court and the Tucson Police Department. Print, fax, and/or scan related documents for dissemination. Access databases to track, update and locate files and/or information by attaching relevant materials. Access other government databases as required.      

Provides customer service in person or on telephone with inquiries to the attorneys, victims, defendants and/or public by answering/resolving relevant questions concerning various levels of customer service needs.

Performs intake and processes all materials submitted for prosecution including citations, long form complaints, custodial arrests and requests for prosecution; access and print priors, MVD and NCIC reports; prepare appropriate legal forms relating to specific cases including, but not limited to, long form complaints, applications for warrant, motions to continue, motions to set, allegations of priors, and motions to amend/dismiss.

Redacts reports as required by law, photocopy reports, copy compact discs, dvds, photos and other disclosure items for defense.

Prepares subpoenas, reviews for accuracy and completeness and tracks returns of service as applicable; log/schedules officers for evidentiary hearings and trials.

Acts as a liaison between victim/witnesses throughout court proceedings; accompanies victims/witnesses to court proceedings and informs them of their legal rights under Federal and State laws; provides emotional support and empathetic/active listening for victims and family members. Maintains case files and statistical reports on each victim/witness and services provided. Prepares and sends all necessary correspondence/forms to victims/witnesses advising and updating on current or past cases.

Attends court to support prosecutor in processing files and minute entries as required.

Compiles daily and weekly statistical reports for management and participates in other routine record keeping procedures and duties for management.

Coordinates diversion programs by assisting defendants participating in program by tracking progress of participants by maintaining case files and filing motions for completion, continuance or non compliance in program.

Communicates and coordinates regularly with others to maximize the effectiveness and efficiency of intra and interdepartmental operations and activities. Assists in training personnel in the proper job procedures, methods and techniques. Offers guidance to other positions performing the same or related tasks.

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year of  administrative support, confidential information handling and customer service, preferably in a court setting or as a paralegal

Applicants who are successful in the Oral Board Interview and receive a contingent offer of employment will need to provide a typing certificate received within the previous 12 months indicating a minimum NET typing speed of 30 WPM or greater. Typing certificates will only be accepted from HB Staffing.

Information on how to obtain a typing certificate will be given to those candidates who are extended an offer of employment. Please note: the typing exam will have a cost of $15. The exam will be done remotely from home. System Requirements: Desktop or Laptop with a Keyboard; Chrome capability (No phones or tablets)

This job requires heavy data entry and long period of sitting, focused attention, multi-tasking, and the ability to complete required work within a short time-frame. All new clerks receive entry level training in  data entry, running background checks, downloading reports; reviewing and scanning minute entries; processing body worn camera video and citations; redacting and disclosing reports; reviewing, updating, tasking and assigning cases in a case management system after court sessions and assisting at the front desk on a rotating schedule.

**The individual selected for this position will also spend one hour each day in one of our systems, NCIC. Working in this system will require a fingerprint background check.

Ability to type 30 net words per minute, without error

Ability to work shifts as early as 6:30 am to 3:00 pm

Training and/or experience with MS Office Suite and computer data bases   

Training/experience in data entry with case management software

Training/experience reading, entering, scanning and changing data in advanced electronic case management systems

Body worn camera or video review and redacting experience

Bilingual in Spanish

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview.

*It is important to note that the City of Tucson uses Microsoft Teams for its virtual interviews. Please ensure that you have access to this software application.

• Virtual Oral Board Interviews will be held the week of June 6, 2022 

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

• 10% of your rating for education and work experience
• 90% of your oral board interview score  

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, please email  your documents to Pilar.Jauregui@tucsonaz.gov when you receive your invitation to the oral board interview. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Pilar.Jauregui@tucsonaz.gov at least 48 hours prior to the evaluation.

You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes. Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions will result in disqualification.

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**The City of Tucson values the safety of our employees, our residents, our community, and our visitors. In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the City of Tucson.**

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.