Office of Equity
|Date Opened||4/29/2022 5:00:00 PM|
|Close Date||6/5/2022 11:59:00 PM|
|HR Analyst||Randall Moehr|
|Salary||$36,400.00 - $57,948.80/year (Salary in accordance with Administrative Directives)|
|Department||City Manager's Office|
|Job Type||Open to All Applicants (External, Internal)|
The City of Tucson is seeking a skilled professional to join the newly established Office of Equity as an Executive Assistant. This is an exciting opportunity to join a team of dedicated professionals who work to advance equity throughout the City of Tucson.
Tucson has been continuously inhabited for over 12,000 years and celebrates a unique diversity of cultures, architecture, and peoples. One of the oldest towns in the United States, Tucson officially became part of the United States with the Gadsden Purchase of 1854 and served as the capital of the Arizona Territory from 1867 to 1877. Now the 33rd largest city in the nation, Tucson maintains a strong connection to our cultural heritage as we look towards the future.
Surrounded by five mountain ranges, Tucson’s 220-plus square miles boast the natural beauty of the Sonoran Desert and an unsurpassed climate of more than 350 sunny days a year – yet is just a short drive from the cool sub-alpine meadows on Mount Lemmon. Tucson is home to world-class outdoor recreation, a vibrant, growing city center, renowned museums, and the University of Arizona.
The City of Tucson is dedicated to ensuring team members are from backgrounds as diverse as the community we serve, including race, ethnicity, gender identity, and sexual orientation. The city is committed to engaging in cultural awareness, fighting implicit bias, and ensuring equity.
Your Security and Future
Your Peace of Mind
Provide administrative oversight, clerical, and financial support for the Chief Equity Officer as well general support on behalf of the Office of Equity.
Performs administrative and clerical duties by scheduling and tracking appointments, processing and distributing mail, preparing memos, correspondence, forms and reports, filing and distributing confidential and other documents, compiling information, logging and closing out complaints, maintaining inventory, taking meeting minutes, maintaining maintenance agreements and office supplies, processing paperwork, making travel arrangements, developing, organizing and maintaining databases, records and files, and assisting with preparing meeting agendas and presentations, and making arrangements for meetings and events.
Performs financial duties by preparing purchase orders, invoices, and other financial forms, tracking office supply expenditures, providing input for office budgets, preparing budget documents, logging changes to the budget, processing accounts payable, making payments and preparing payroll.
Provides customer service by answering and directing telephone calls, taking messages, greeting visitors, providing assistance to the public, and responding to informational requests.
Performs related duties by assisting in training personnel in office procedures, facilitating meetings, explaining appeal procedures, working with attorneys and department heads on various matters and relaying policy information as needed, assisting with developing and maintaining websites, acting as a liaison to City departments, preparing employment related paperwork, coordinating training for personnel, scheduling equipment installation and repair, and setting up rooms for special events or meetings.
Interacts with and responds to constituent requests for information and City services.
Receives constituent complaints, researches information, facilitates problem resolution with appropriate department or agency, and communicates findings and proposed actions with constituents.
Minimum Education Level & Type: 6 months post High School
Minimum Experience Qualifications: At least 4 years in executive administrative support, confidential information handling, and customer service
Experience in customer service with diverse populations
Proficiency in Microsoft Office suite
Bilingual in Spanish
**You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes.**
All applicants will be required to submit a resume under the "Resume" tab as part of the online application, as your resume will be reviewed and scored during the testing process. Please ensure your application contains the required resume prior to submission.
Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profiles and the responses to their supplemental questions. The highest scoring applicants, but no more than the top 20 will proceed to the resume review evaluation.
Following the resume review evaluation process, the highest scoring applicants, but no more than the top 10 will be invited to an oral board interview (interviews will be held in-person).
Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant’s ranking on the Civil Service Employment List will be based on their final score which will be calculated as:
This recruitment will establish a civil service list that may be utilized to fill vacancies occurring in this classification within the next 6 months. Post list hiring interviews may be conducted prior to final selection.
Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Randall.Moehr@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service.
If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Randall Moehr at Randall.Moehr@tucsonaz.gov at least 48 hours prior to the evaluation.
Communication during this process will be sent via email to the email address on file, so please ensure your browser accepts emails from email@example.com and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions may result in disqualification.
To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.
The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.
Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.
Click on a link below to apply for this position:
|Fill out the Supplemental Questionnaire and Application NOW using the Internet.|