SENIOR COURT CLERK

 

The City of Tucson City Court is seeking qualified individuals to fill the position of Senior Court Clerk. This classification provides administrative and research support and assistance to the courts, court clerks and judges. Handles situations requiring variance from usual and normal procedures, within allowable parameters.

This is a lead position affording guidance to other positions performing the same tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.

Provides clerical support by setting up files for jail arraignments, locating files for daily court dockets, reviewing, recording, assigning, sorting and distributing files after court, attaching minute entries, maintaining library files, and ensuring proper disposal of closed cases and maintenance of probation files.

Assists public, in person and on telephone with inquiries regarding traffic fines, trials, hearings, warrants, extensions, jail bonds out, posting bonds, arraignments, and other information pertaining to court processes, regulations, and policies. Records, receipts, and disburses various monies collected by the court in the form of fines, fees, restitution, and bonds. Sets logs, and notifies appropriate parties regarding hearings for motions, evidentiary motions, office schedules, orders of protection, and injunctions against harassment.

Provides data entry into the automated case management system regarding court arraignments, scheduling, and compliance with court ordered sanctions.

Supports courtroom operations by maintaining judge's calendar, processing, routing, researching, and maintaining files.

Creates, processes, and maintains appropriate court records and documents for the court as required by appropriate rules, statues, policies, and procedures. Responsible for ensuring that courtroom equipment is in good operating condition, and provides jury management.

Monitors schedules by using the court computer program to ensure office notification and/or cancellation of upcoming trial dates, locate cases for upcoming court dates, provide victim notification, order police reports and evidence, and to log and track incoming motions.

Provides administrative support by processing incoming motions and orders from various courts, locating related files and logging them for motion response, filing motions in various courts and Performs related duties by assisting victims by phone and in person, and attending court with victims as necessary.

 This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year administrative support, confidential information handling, and/or customer service in a court setting or as a paralegal

Some assignments (jail team, etc) are designated as secondary drivers and require a valid Arizona drivers license.

* In addition to the minimum qualifications listed above, the ideal candidate will be proficient in Spanish.

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in the following assessments: 

• Oral Board Interview

Upon successful completion of all examination processes, the highest scoring applicants will be placed on an Eligibility List.  An applicant's ranking on the list will be based on their final score which will be calculated as:

• 25% for your training and experience
• 10% of your score from the Resume Review
• 65% of your oral board interview score

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must email your documentation to Liliana.Almeraz@tucsonaz.gov when you are invited to participate in the Oral Board Interview process. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Liliana.Almeraz@tucsonaz.gov at least 48 hours prior to the evaluation.

You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes. Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions will result in disqualification.

**The City of Tucson values the safety of our employees, our residents, our community, and our visitors. In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the City of Tucson.**

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.