CLERK TRANSCRIPTIONIST

Recruitment #2112-0031-001

Introduction

**The City of Tucson values the safety of our employees, our residents, our community, and our visitors.  In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the City of Tucson.**

The City of Tucson is seeking motivated, dedicated, adaptable, compassionate individuals interested in serving the diverse Tucson Community. The Tucson Police Department is a unique and very diverse agency, dedicated to providing outstanding law enforcement services. This is an exciting career opportunity for applicants who have a passion for protecting life and property through the enforcement of laws and ordinances.    

 Tucson has been continuously inhabited for over 12,000 years and celebrates a unique diversity of cultures, architecture, and peoples.  One of the oldest towns in the United States, Tucson officially became part of the United States with the Gadsden Purchase of 1854 and served as the capital of the Arizona Territory from 1867 to 1877.  Now the 33rd largest city in the nation, Tucson maintains a strong connection to our cultural heritage as we look towards the future. Surrounded by five mountain ranges, Tucson’s 220-plus square miles boast the natural beauty of the Sonoran Desert and an unsurpassed climate of more than 350 sunny days a year – yet is just a short drive from the cool sub-alpine meadows on Mount Lemmon.  Tucson is home to world-class outdoor recreation, a vibrant, growing city center, renowned museums, and the University of Arizona. 

 Established in 1871, the Tucson Police Department is dedicated to providing professional service to, and in partnership with, nearly one million Tucson metropolitan area community members.  The Tucson Police Department enjoys a close collaborative relationship with our community and proudly incorporates community members on review boards, steering committees, and our basic and advanced training academies.

 The Department is dedicated to ensuring team members are from backgrounds as diverse as the city we serve, including race, ethnicity, gender identity, and sexual orientation. The Department is committed to engage in cultural awareness, fighting implicit bias, and ensuring equity.

 The Tucson Police Department was honored to be selected by the Department of Justice as one of fifteen model agencies of the Advancing 21st Century Policing initiative, a recognition of our commitment to the modernization of law enforcement practices.  

 

General Description

Converts information from documents and audio recordings into documents for print.

Essential Functions

Transcribes tapes and documents by listening to information or reading documents, and typing information into the computer and printing documents.

Performs clerical duties by answering the telephone, filing, making copies, assisting the public, processing mail, writing letters, printing reports, and ordering supplies.

Completes special projects by assisting other personnel as needed and performing department specific duties.

Minimum Qualifications

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: Under 1 year transcription

Special Job Requirements

Long Audio Test 
Typing certificate certifying 50 WPM
  • Applicants are required to complete/meet the typing test standards before invitations to the Oral Board on March 2, 2022.

Candidate Instructions:

Email directly: hbassist@hbstaffing.com 

**Please include the title of the position you are testing for in your email request***

Please be advised that HB Staffing will respond within 24-48 hours to setup the remote test.

Payment of $15.00 is due at the time of the test

 

System Requirements: Desktop or Laptop with a Keyboard; Chrome capability (No phones or tablets)  

Preferred Qualifications

Pre-Screen Questionnaire Instructions

The Preliminary Applicant Questionnaire is a fillable web form and can be found as a link in the supplemental questions when you apply. You must complete your application with the City of Tucson AND submit a completed Preliminary Applicant Questionnaire by the deadline to be considered for this job opening (both are required).  

The deadline to submit the Preliminary Applicant Questionnaire is due (5) Five Business Days after submission of your application.

 CLICK THE FOLLOWING LINK TO COMPLETE THE PRELIMINARY APPLICANT QUESTIONNAIRE: 

https://www.tucsonaz.gov/apps/recruiting_clerk_transcriptionist

 

Completed Preliminary Applicant Questionnaires can only be submitted online. No other form of delivery will be accepted. You will need to type your responses into this web form document and submit into the system when prompted to do so in the supplemental question portion of the application. Please ensure you complete all the questions in the Preliminary Applicant Questionnaire. You may start and save, to complete and submit at a later time. If you utilize this save and close feature, a link will be emailed to you so you can return to where you left off. Do not return to the original link to complete the questionnaire. Doing so will require you to start over.  

Please fully disclose all relevant information on the Preliminary Applicant Questionnaire. Discrepancies and omissions will be uncovered during an exhaustive background investigation and polygraph examination, so it is not in your best interest to be less than truthful. One of the fundamental requirements of working in law enforcement is the ability of an individual to adhere to and demonstrate the highest legal and ethical standards. Unfortunately, it is our experience that a number of applicants will fail due to material omissions or untruthfulness. If you are untruthful, dishonest, knowingly omit, falsify, conceal, or obscure required information during any part of the application and hiring process, you will be PERMANENTLY DISQUALIFIED from ever being employed by the Tucson Police Department in ANY capacity.

Selection Plan

Applicants who successfully complete an employment application, meet minimum qualifications, and successfully complete the Typing Test requirement and the Preliminary Applicant Questionnaire will be evaluated on the work experience in their employment profile and the responses to their supplemental questions.

The highest scoring applicants will then be invited to participate in an oral board interview.

  • Oral Board Interviews will be held on March 2, 2022

Applicants invited to the Oral Board Interview will be held virtual.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List that will be used to fill vacancies occurring within the next 6 months. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as: 

  • 15% of your rating for education and work experience 
  • 85% of your oral board interview

Veterans, Native American, or Disability preference points will be added to the achieved score for those that are placed on the Civil Service Employment List. If you qualify for Veteran or Native American preference points as outlined in your Employment Profile, you must submit your documentation by either uploading to your application or email to Tola.Barker@tucsonaz.gov. Copies of DD 214s must reflect a characterization of service.    Applicants requiring an accommodation in accordance with the Americans with Disabilities Act for any of the applicant evaluations must contact the individuals listed below at least 48 hours prior to the particular evaluation.   

Conclusion

CONTACTS: Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions will result in disqualification.   

All email inquiries should be directed to the individuals listed below:  

Tola Barker, 520.837.7768 or email: Tola.Barker@tucsonaz.gov

Chalis Ruiz, 520.837.4176 or email: Chalis.Ruiz@tucsonaz.gov

 

You are highly encouraged to print and save this bulletin as a PDF, because it contains important testing dates and information that you will need to refer to later, as it will not be available after the closing date.  

Pre-employment Medical Testing Requirements

Non-NIDA Drug Test

Long Audio Test

Bulletin Footer

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.