SENIOR ACCOUNT CLERK - Human Resources Department

The City Of Tucson is seeking to fill Senior Account Clerk vacancies in various City departments. These positions will be responsible for performing all Payroll related functions, including maintaining time and leave documentation, accounting and related clerical tasks. The successful individual will be detail oriented, able to handle stress while working under daily deadlines, and excel in customer service by practicing the City of Tucson Values of Collaboration, Integrity, Excellence, and Respect.

The Human Resources division of the Business Services Department has positions that will be responsible for handling all timekeeping and payroll functions for various satellite departments. The successful individual will be very detail oriented, reliable and possess the ability to handle the stress of working under multiple deadlines on a daily basis.

This is a senior position. It differs from other positions in the classification series by performing tasks at a proficient, accomplished level and handling the more difficult, complex or irregular tasks. Individuals in senior positions typically assist in setting priorities for work and are asked upon occasion to use judgement to solve unusual problems.

Processes payroll by maintaining time sheets, verifying the accuracy of time sheets, checking documentation, entering information into computer, monitoring vacation and leave time, printing copies of related reports and submitting for approval, printing, sorting and distributing checks, processing online checks, posting taxes and deductions and forwarding monies to the appropriate parties, responding to inquiries, conducting research, and resolving problems.

Provides customer service by answering telephone inquiries and providing assistance or directing to the appropriate department, responding to correspondence, contacting vendors and other service providers, conducting research to respond to or resolve questions or problems, and acting as a liaison between internal and external customers.

Performs financial duties by tracking expenditures and account balances, preparing journal entries, reconciling multiple accounts, preparing and maintaining purchase and change orders, assisting with budget preparation, processing invoices for payment, receiving and processing payments, compiling data and preparing statistical reports, preparing travel orders, maintaining and calculating travel and mileage claims, maintaining petty cash, preparing requisitions and coordinating the process for requesting goods and services.

Performs related clerical duties by training personnel, ordering supplies and equipment, securing the delivery of supplies, logging inventory, processing work orders, coordinating building maintenance with other departments, preparing employment related paperwork, scheduling appointments and maintaining calendars, taking identification photos, troubleshooting computer systems, sorting and distributing mail, handling delinquent accounts, processing work orders, performing data entry, maintaining files, records, and logs, running reports, dispatching personnel and providing assistance as needed.

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 1 year in accounting or bookkeeping and use of finance or accounting software

Experience with Kronos Timekeeper

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in a written exam.

• Written Exam will be held October 13, 2021

The highest scoring candidates that pass the assessment test will then be invited to participate in an oral board process.

• Virtual Oral boards will be held October 20, 2021

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:

• 5% of your rating for training & experience 
• 35% of your rating for written exam
• 60% of your rating for oral board 

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present your documentation at the time of your interview.  The DD 214 must be a copy that indicates characterization of service. 

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Erin Gallego  at erin.gallego@tucsonaz.gov at least 48 hours prior to the evaluation. 

The City of Tucson values the safety of our employees, our residents, our community, and our visitors.  In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the City of Tucson.

You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes. Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions will result in disqualification.

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.